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10 Ways To Organize Your Notes
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Күн бұрынmacmost.com/e-... If you have a lot of notes in the Notes app you may want to try one or more of these techniques to organize them. You can use sorting, folders, tags, smart folders, links and other techniques.
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00:00 Intro
00:44 1. Different Ways To Organize By Date
02:30 2. Organizing With Folders
04:09 3. Pinning Your Most Accessed Notes
04:46 4. Sort By Title
05:46 5. Use Emoji In Titles
06:40 6. Organizing With Tags
08:50 7. Use Negative Tags
09:51 8. Organize With Smart Folders
10:57 9. Links To Other Notes
11:59 10. Create a Home Page Note
#macmost #mactutorial
@top_down_fly_cam6424 Ай бұрын
Just when I think I know it all, you show something new. That is why I watch all your videos from start to finish.
@bahman9 Ай бұрын
I’ve been using apple notes for a year now as my diary, and i haven’t seen any video this helpful to help me with organizing my notes. Thanks Gary
@iSteven180 Ай бұрын
On the iPhone, they have an app called Journal as well.
@tejacavalera Ай бұрын
for diary, try journal
@ebutuoy6701 Ай бұрын
OMG, the “home page” note is genius! 😲 It’s perfect! Thank you, Gary, you are undoubtedly the best Mac teacher ever. 🙏🏻
@steveherridge8965 21 күн бұрын
ooh “home page” note, I must have missed this?
@ebutuoy6701 20 күн бұрын
@@steveherridge8965 the last tip at 12 '. Gary saves the best for last!
@georgee3401 Ай бұрын
The best tutorial I’ve seen on this topic. Many thanks!
@JoeTourist Ай бұрын
A Thumbs Up for this video seems so inadequate! Thanks for presenting such a huge number of features and ideas for using Notes.
@apeel2008 Ай бұрын
Once again, Gary. You have outdone yourself with this tutorial!
@garynagle3093 Ай бұрын
Wow. I use about half of these tip and needed the rest. Thank you!
@jonathankriggs 10 күн бұрын
Always helpful. Always quality. Great work, Gary!
@loisskiathitis8926 Ай бұрын
A very useful and informative video tutorial today! Thank you, Gary! 👏🏻❤️
@froufroufeatherstone6291 Ай бұрын
Organize notes! I need this. Thank you for this video.
@alienrefugee51 Ай бұрын
Wow, this is awesome and so useful. Notes is something I definitely use on the regular, just for quick things, but I leave notes hanging around and it gets so disorganized. Now I've got some ideas to clean them up and keep it that way moving forward. Thanks Gary.
@davep6603 Ай бұрын
What a great tutorial! It’s amazing how much relevant content you put into a short video, yet deliver it a way that doesn’t feel rushed. Now I’m off to organize my Notes…
@dreamweaver7393 21 күн бұрын
Thank you for this very informative and well structured tutorial. 👏
@carolinebarlow4795 Ай бұрын
Thanks very much, Gary, for this informative video! Brilliant in depth run-down of how use Notes to the full.
@jeanwillis2646 Ай бұрын
Another fabulous video - Thanks a bunch Gary. I loved the 'home page' idea 👌🏼
@thrivingmoni 13 күн бұрын
Wonderful video and tips! Thank you.
@bevintx5440 Ай бұрын
Thanks! I didn’t know what I was missing by not using tags.
@albertislami 24 күн бұрын
Hi Gary, As a new user of Apple products (iPhone 15 Pro since December 2023 and iPad Pro for the past 10 days), I have found them amazing. However, after fifty years of working with Microsoft products, I do face some difficulties adapting. Despite this, I find the quality of Apple products to be much higher, so I spend a lot of time learning. The Apple Notes app is particularly important to me, and your professional explanations have been very helpful, especially for a true beginner like me.
@rogerhartley4456 Ай бұрын
Excellent video. Clear, helpful and accurate. Thank you!
@nici1782 Ай бұрын
Gary, this is crazy.... I am a Notes user (switched from "Things") and you still manage to teach me stuff.... The Home page Notes at the end is brilliant, never thought of this and am using it right now
@davidcking7 Ай бұрын
What a wealth of information. Thanks, Gary. Thanks to your videos, I'm using Notes more productively.
@hardik6700 Ай бұрын
very helpful. thank you for sharing.
@stephenbridges2791 Ай бұрын
Notes is one of Apple's better apps from recent systems. Before they came out with it, I used TextEdit. Had TextEdit documents all over the place. I knew where about half of them were. Well done on today's video.
@edsonmahfuz Ай бұрын
Great stuff, Gary. The content you usually share is outstanding. You are by far one of the most relevant KZfaqrs I know. Please keep it up!
@debreale5236 25 күн бұрын
Wow! Thanks for this amazingly helpful video on setting up notes to make it easy to find what you’re looking for. Your videos are the best! 😊
@AymericLarose Ай бұрын
Waow! Thanks a lot Gary. This video literally transformed the way my wife and I use notes (we share them between our icloud accounts). Tags are super powerful!
@Slave-Of-Christ Ай бұрын
Excellent, as always. Thank you! So needed some ideas to organize my notes.
@SzamBacsi Ай бұрын
Your videos like this absolutely justifies the Pattern support. AN is something extraordinary 😊
@macmost Ай бұрын
Thanks for your support!
@jwinte 21 күн бұрын
Mind officially blown!!!
@bitsmith Ай бұрын
Yet another great video about a built in Mac feature! Yet again, even tho I have been using a Mac for years, I learned several new things about the venerable Notes app. Thank You Gary!
@meeluanistyn1644 Ай бұрын
Love the table of contents idea - will add it n to my Notes app
@AnilAtluriWord Ай бұрын
That's a great tip on linking notes and home (page)note! Thank you Gary!
@LJ-jq8og Ай бұрын
THANK YOU 🙏 Tremendous VALUE here because it is all also within the "native apple ecosystem" ERGO MORE SECURITY 💪 as opposed to 3rd party APPS...
@paulrs2975 Ай бұрын
You have convinced me once again- I will start using Notes!
@garudasomanna Ай бұрын
👏👏👏👏👏👏👏👏👏👏👏👏Gary I feel you have the knowledge of 12 geniuses. Thanks for this instructional video.
@vincentflanagan6939 Ай бұрын
Incredibly useful information. Thank you for sharing
@TubularNut Ай бұрын
Incredible options I had no idea about! Thank you so much 😊
@ranshalmir Ай бұрын
Apple needs to add Markdown to notes ASAP!
@macmost Ай бұрын
Why? What can markdown do that you can't do in Notes right now natively?
@-MAX813- Ай бұрын
@@macmost The one thing holding me back from using apple notes exclusively is not being able to web clip from firefox, I save a lot of web pages and articles.
@mandarinfox1813 Ай бұрын
I use this on my iPhone so much, when I get a new notebook or MacBook this will be helpful!
@acampos8422 Ай бұрын
Very informative! Thank you sooo much Gary!
@paullemay3218 Ай бұрын
Extremely helpful video for me. Thank you for sharing. ❤️🇨🇦
@shericeknox6576 Ай бұрын
Wow! I didn’t know that, thanks I’m learning how to use my first Mac air , you been a great help.
@iankastelic5146 Ай бұрын
Thanks, Gary! You rock!
@Flash1857 Ай бұрын
On important notes, I make a duplicate then lock the copy. But am going to replay this video a few times to improve my understanding. Thank you very much
@bevintx5440 Ай бұрын
Thanks for another great idea.
@macmost Ай бұрын
But then you have two notes to update every time you want to make a change. What is your purpose for having a locked copy anyway?
@Flash1857 Ай бұрын
@@macmost When having a long note, if I inadvertently delete or change something. No way to get it back, except from memory. At least in pages I can save, then when am done, delete the extra ones. Out of about > 300 notes, only a few are copied and locked this way.
@Flash1857 Ай бұрын
@@macmost Did learn to make tags, setup 4 so far, and a few folders. thanks
@macmost Ай бұрын
@@Flash1857 Maybe check out kzfaq.info/get/bejne/icygYKqe0Jfcf2g.html for other ways to "backup" notes that would work better than having lots of duplicates.
@x7j4 Ай бұрын
Great Video!!! I thought I was a master at using Apple Notes, but I learned a few new things from your video. I have several hundred notes and one issue I have found is the search feature is a bit clumsy in the results that it provides; even if I’m searching for a single word that occurs in the title I have found the search results might place the note I’m looking for far down on the list of results.
@JRossHunter Ай бұрын
Very helpful information
@susanweber6861 Ай бұрын
Seriously so helpful
@jimgrant1776 Ай бұрын
Gary, another fine video, as usual. What you have done in this video is to explain "how Apple Notes can organize notes". That's fine. The next step would be to create a video that explains different ways to use Apple Notes organization functions. I've watched many KZfaq videos on organizing with Apple Notes. Based on them, plus my own experimenting over the last 5-6 years, I've only identified 5 different ways to structure a set of. folders. That are: * By Topics (Art, Equipment / Parts, Family, Food, Investing, Medical, Politics, etc.) * By Life Roles (Business Owner, Employee, Son, Spouse, Father, Tutor, Chef, Volunteer, Etc.) * By Tiago Forte’s PARA Method (Projects, Areas, Resources, Archive) * By Type of Note (Articles, images, instructions, invoices, maps, receipts, etc.) * By Days of the Week (Monday, Tuesday, etc.) Would you consider doing such a video?
@macmost Ай бұрын
Sounds like a good topic for a productivity expert. I've never thought about these. I think it really depends on what you are using Notes.
@rucvv Ай бұрын
Wow thank you
@tejacavalera Ай бұрын
thanks, Gary
@desertpatient Ай бұрын
Thanks bunches
@javtimestwo Ай бұрын
Your video once again helped me improve my Notes immediately. I realized what I was not doing, what I was not applying and now my notes are much easier to read/follow. I do have a question because I am still baffled: I have a Notes folder - Movies and subfolders underneath to represent the year. Why is the Movies folder showing a ZERO but all the subfolders have a number associated with however many notes are in the subfolder? Am I missing a feature?
@macmost Ай бұрын
That's just the way it works. The number represents the number of notes directly in the folder, not including the notes inside subfolders.
@daddyogr Ай бұрын
These are great! Except for adding links to other notes. Unfortunately if I add a link in a note on my MacBook and then try to use it on my iPhone, it's always yellow text on a white background. That's pretty impossible to read. That makes this feature unusable for me. As far as I know, there's no way to change hyperlink colors in iOS, only in OS. If there's a way to pester Apple into making that available I will certainly try. Love this channel and the videos!
@macmost Ай бұрын
If the yellow is hard for you to read, maybe try some of the display-oriented Accessibility options. This may help with other things too for you.
@peterjohnson1750 Ай бұрын
Helpful video, though it really illustrates that Notes needs a tag management pane in its Settings
@puneetsood148 Ай бұрын
In my opinion Apple notes is getting better but still lacking a basic functionality to import pdfs or ppts and annotate them on iPad. They added functionality last year to import pdfs but it’s left to right scrolling instead of vertical as available in OneNote. Also adding the recorded video or audio syncing as you write with pencil for note taking would be better. Enlighten me if I am missing something. Great video as always . I am curious if I put tag will new note auto move to the Smart Folder ?
@macmost Ай бұрын
Yes, if you have a Smart Folder set to show a tag, then it stays updated to changes.
@GozoAya Ай бұрын
Hi Gary. Great tutorial as usual! I have some notes that are very long. Fairly easy to get to the beginning or end using Command + Up/Down arrow. How do I do the same thing on my iPhone? Also, on my iMac, Shift + Tab in a bulleted list, takes the current point to the higher level. How do I do that on the iPhone? Thanks!!
@macmost Ай бұрын
To go to the top of a note (or almost any scrolling area) just tap at the top of the screen, like near the time. To get to the bottom, the only quick way is a fast swipe up and let it fly. To indent in a list, tap the format button at the top of the keyboard (Aa) and there are two buttons there to indent and outdent.
@GozoAya Ай бұрын
@@macmost Thanks Gary - Scrolling actions noted!! Regarding the indent, the shortcuts tool bar was hidden!! Just had to press the + button!! 🫢
@bjohe6861 Ай бұрын
Is it possible to email into Notes with attachments? I’m thinking about replacing Evernote.
@macmost Ай бұрын
Not sure what you mean by "into Notes." You can't send an email TO your Notes. You can link to an email though.
@user-yw4qx6dc5q Ай бұрын
182 / 5 000 I marked #iCloud the notes in the cloud that I want to make accessible on the iPhone, MacBook and MacMini. And with #MMini, the notes that are only on the HD of the Mac Mini
@strengthbydesign Ай бұрын
I'm typing the >> in notes but not getting the drop down menu, Apple Notes version 4.11 - I got it, it needs a space before the >> otherwise it doesn't work. You can't type it directly after the word then, you need a space first.
@devramachandran4436 Ай бұрын
When will Notes come to Watch I wonder?
@x7j4 Ай бұрын
My 2015 iMac only has macOS Monterey and many of the tag features are apparently unavailable to me :(
@macmost Ай бұрын
Right. They were added since then.
@sparse_array Ай бұрын
Gary, what software do you use to show your keystrokes in your videos?
@macmost Ай бұрын
ScreenFlow. macmost.com/what-i-use
@moxgalaxy 22 күн бұрын
Hey Gary, so you now when you delete a tag it says, it can not be undone. Well I deleted the tag that said home and now the Edit Tag Icon on the tool bar no longer is clickable. Like someone how that home tag gave power to the edit tag in the tool bar. Any ideas to make Edit Tag in the tool bar work again?
@macmost 21 күн бұрын
Not sure why it isn't working for you. You could always try a restart.
@moxgalaxy 17 күн бұрын
@@macmost Tried restarting and also adding back the Home tag and restarting again.
@MaiElizabeth Ай бұрын
I no longer use Notes as extensively as I used to be. I'm using Craft more than everything else.
@erikaquatsch2190 Ай бұрын
1:31 I want my Notes to be listed in alphabetical order. My Sonoma 14.5 does have "As List" under "View" but "Sort By" is under "Notes" "Settings"
@macmost Ай бұрын
Select a folder. Then look in View, Sort By and set it to Title.
@TrogART Ай бұрын
Can you help, I used to do all my notes on my iPad and all the sensitive ones locked via face recognition, iPad has died and obviously everything backed up on my mac, but I cant access those locked notes as its fingerprint on the mac keyboard. So cant access those notes now.
@macmost Ай бұрын
It should prompt you to enter your user account password instead. If you can't figure it out, call Apple Support.
@TrogART Ай бұрын
@@macmost Don't ever remember setting up a password for it and certainly cant remember was relying on Face ID, oh well. Thanks anyway was hopping you would have a fancy fix, so your fired 🤣😂😉
@macmost Ай бұрын
@@TrogART Face ID and Touch ID are just shortcuts for your account passcode/password. If you locked your notes and set it to use Face ID, then it should also be able to be unlocked with your iPad/iPhone/Mac account password.
@TrogART Ай бұрын
@@macmost Thanks did eventually get in with my iPad password, phew. Your hired again! 😁🤣😂
@danpicocfp6276 Ай бұрын
I don't see the Sort By... in my view tab. :(
@zoltanzana Ай бұрын
Because you are in “All iCloud” and not in “Notes” on the sidebar.
@danpicocfp6276 Ай бұрын
@@zoltanzana Thanks!
@TheEricBooth Ай бұрын
I have a problem with Notes right now. I have to double click on a note to view it and it opens in another window. Any clue on how to fix this? Thanks
@macmost Ай бұрын
So you don't see the note in the main window, just a list of notes? Are you in List view or Gallery view?
@TheEricBooth Ай бұрын
@@macmost yeah it’s just the list of notes. I have to double click on the title to see the note. This opens it up in a separate window. Single click does nothing.
@macmost Ай бұрын
@@TheEricBooth Somehow your Notes app isn't showing you the note on the right. Did you try quitting it and re-launching it? Also, expand the window to fill the screen more.
@TheEricBooth Ай бұрын
@@macmost I was also having trouble with the Music app so I just did a system reset. Fixed it all of course. As always, thanks for your time.
@keithbertschin1213 Ай бұрын
Bugs the hell out of me you can’t color text for note headings and folder names. Would be so visually handy and surely such an easy and obvious thing for Apple to implement.
@macmost Ай бұрын
Colored text? On Mac Notes you can. See kzfaq.info/get/bejne/prN7ldOnq7_JmI0.html
@keithbertschin1213 Ай бұрын
@@macmost oh wow, thank you sir, I just didn’t think that was a thing as I’ve never seen it in a notes video.
@abulka Ай бұрын
You can even change the text size of any text, hit CMD T.
@keithbertschin1213 Ай бұрын
@@abulka thanks. Not at computer at mo but wonder if you can change folder text colors? Now that would be good
@spyharpy Ай бұрын
I use Simplenote but it and Apple Notes as well as others that I tried don’t have a manual sort. Why? I like my notes to be in a specific order. There are some notes I may update but want them to stay where they are in the list and not move to a new location. I find myself addind characters like x, y and z for the notes to be forced to stay at the bottom. Others I want grouped at the top, I’ll add hypens or letter a, b, c. I don’t want my notes in folders as I prefer them on the main level. A manual sort would solve this issue but most note apps don’t have a manual sort. They used to before but updates just remove that option. I watched your video with all the options to sort but for me, a manual sort is essential and I find that such a simple option is nowhere to be found in any note app.
@macmost Ай бұрын
We can only speculate "why," and it doesn't help to know. If I had to guess it would be that people would spend time manually sorting, then switch to date or alphabetical for a second and become frustrated that their manual sort is lost. It sounds like you want the "pin" function, maybe? Or just use one of the ideas in this video. Like put them in different folders or use tags if you want to have quicker access to some.
@spyharpy Ай бұрын
@@macmost Thanks for your feedback. I have my notes sorted alphabetically but keep the the ones I want in specific position by putting in a character before the title of the note to force it where I want it to be in the list. I’ve been doing it this way for years but baffling why no manual sort is avaliable. I even requested multiple times for Simplenote to add a manual sort option to no avail.
@GeorgeHzMusic Ай бұрын
I just wish the notes app won’t be so laggy
@macmost Ай бұрын
Laggy? How so? I don't notice anything that I would describe that way in Notes.
@ruz1957 Ай бұрын
Great vid...thank you. I would have loved it if it had included the apple pencil too. I find it difficult to create notes with the pencil when I need to also include typed contents within that note. Either I'm missing something or using the pencil wrong. 😀
@macmost Ай бұрын
Focusing on Mac here, don't use the Pencil much (on iPad, of course) because I can't draw.
@ruz1957 Ай бұрын
@@macmost ....thanks for that. I can't draw either but use Goodnotes 5 in business as my main note taking app due to problems I've had with using the pencil with Apple Notes. If Apple Notes had some of the functions of Goodnotes 5......I'd be a very happy old man. 😀👍
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