Procure To Pay Process (P2P) Overview with Accounting Entries & Demo on SAP S4HANA

Рет қаралды 101,434

Күн бұрын

Overview of Purchasing Cycle and how to process the invoice in SAP ECC and S4HANA
- Procure to Pay Process Overview
- Creating a PO with multiple vendors (ME21n)
- Adding Freight cost from a different supplier to a PO (ME21n)
- Posting a GR (MIGO)
- Processing multiple invoices for same PO (MIRO)
- Meaning of 3 way matching
- Handling VAT in the process
This is a part of the "SAP S4HANA 1709 Training Series", in the link below
goo.gl/Nhj6FW
Don't be shy to ask any questions!
Subscribe and Follow:
-KZfaq - kzfaq.info?sub_c...
-Linkedin - www.linkedin.com/in/galal
-Facebook - AbdullahGalal.ERP
-Facebook Group - groups/messg

Пікірлер: 166

@gazalnashine5324 2 жыл бұрын

Thank you! Your explanations are simple and easy to understand. You make small videos which help me to learn things during my short breaks.

@AbdullahGalal 2 жыл бұрын

Thank you for the constructive feedback Gazal! I'm always trying to make shorter videos

@mahneelmusa7469 4 жыл бұрын

Your SAP tutorials are amazing, Abdullah. Please post more!

@AbdullahGalal 4 жыл бұрын

will do my best! thank you for watching

@ohnotoyota4692 Жыл бұрын

Thank you Abdullah, Excellent explanation, as in all your video. They are proving to be be a great help to me. Cheers

@dragon27070 4 жыл бұрын

Hi Abdullah, i am short on words to appreciate your lucid n effortless style in explaining complex processes in FICO.. you are simply amazing.. god bless n keep the good work going.. all the very best..

@AbdullahGalal 4 жыл бұрын

Thanks a lot Sunil, glad you find my explanation easy to understand

@ramm2498 2 жыл бұрын

Thank you Abdullah.. I got very good idea on this additional freight charges invoice concept. Keep up the great work!

@AbdullahGalal 2 жыл бұрын

Glad to hear that

@ayoubchbab5602 10 ай бұрын

Excellent tuto Abdullah, keep doing good job

@TheFinancialController 8 ай бұрын

Great summary of P2P! Thanks Abdullah!

@AbdullahGalal 8 ай бұрын

Thank you Bill .. glad to see you in the channel

@xuanminhnguyen8813 4 жыл бұрын

Thanks you very much Abdullah ! Very clear explanation for freight condition in the PO can be assigned to a different vendor

@AbdullahGalal 4 жыл бұрын

Thank you Xuan, Glad it helps

@SriHari-yx3eg 5 жыл бұрын

Excellent Sir.. Thanks a lot for sharing your knowledge.

@AbdullahGalal 5 жыл бұрын

Thanks a lot, thank you for commenting

@ntuthukomtsweni3306 2 жыл бұрын

this guys makes you understand, he is good. keep up the good work

@AbdullahGalal 2 жыл бұрын

Thanks a lot Ntuthuko

@ndz7372 Жыл бұрын

This is super helpful man.

@khebache.med-amine3335 4 жыл бұрын

A heartfelt thank you Mr.Abdullah I appreciate what you share very helpful ^^ baraka allaho fiik keepup the awesome work

@khebache.med-amine3335 4 жыл бұрын

i accidentally deleted the comment , i just want to edite the last sentz !

@AbdullahGalal 4 жыл бұрын

Thanks you Mohamed, you're welcome, بارك الله فينا و فيكم

@smrutisantwanadas8179 4 жыл бұрын

This is very helpful Thank you very much for sharing in detail.

@AbdullahGalal 4 жыл бұрын

You're welcome, thank you for the comment

@yilmazkurt8584 4 жыл бұрын

Abdullah. Well done work. Thank you for sharing.

@AbdullahGalal 4 жыл бұрын

Thank you Yilmaz

@MrReachashish 3 жыл бұрын

Exactly what I was looking for. Thank you very much. Subscribed your channel .

@AbdullahGalal 3 жыл бұрын

Welcome!

@sandeepshetty7639 8 ай бұрын

Excellent!!

@amaradoumbia8603 3 жыл бұрын

Well done Abdullah; you are making concepts simpler :)

@AbdullahGalal 3 жыл бұрын

Exactly what I'm trying to do! thanks

@shailajavegiraju4142 5 жыл бұрын

Thank you! Your videos are perfect:)

@AbdullahGalal 5 жыл бұрын

Thanks a lot

@girisham7842 2 жыл бұрын

Hello Mam, I have 4 years of experience AP process. please refer any vacancy

@eugeniomaza8835 3 жыл бұрын

Please keep posting. You are the best man

@AbdullahGalal 3 жыл бұрын

Thank you :) will do my best

@MarS-bo9dp 3 жыл бұрын

Thank you! Now I know that intermediary or clearing accounts is what we call in Spanish "cuenta puente". In the video we saw the credits to the GR and freight that would be cleared with the invoice. I would like to see that posting in , how the accounts clear when the amounts billed were higher than the amounts good receipted.

@AbdullahGalal 3 жыл бұрын

Hi, check the GR/IR video, it includes all the details, you can find it in the channel

@positive-affirmation-4-suc727 2 жыл бұрын

Thank you so much for your explanation 👍

@AbdullahGalal 2 жыл бұрын

You are welcome!

@swadhinkumarmallia9168 2 жыл бұрын

i am swadhin . from odisha , india . the way of your teaching is absolutely unique from other

@AbdullahGalal 2 жыл бұрын

Thanks a lot Swadhin!

@Creator-DAD 3 жыл бұрын

All are very usefull. Thanks !

@AbdullahGalal 3 жыл бұрын

You are welcome!

@manjunathav3670 2 жыл бұрын

Thank you abdullah it is very usefull video to everyone sap consultant

@AbdullahGalal 2 жыл бұрын

my pleasure!

@kalpanachavan5222 3 жыл бұрын

Thank you so much it's helpful. Plz upload more videos. God bless

@AbdullahGalal 3 жыл бұрын

Welcome Kalpana, will do my best

@janarosia7415 2 жыл бұрын

Question: How do we calculate the balances if either it is owing or in credit.. to make the balance zero and match with invoice?

@RA-rh5lb 4 жыл бұрын

in Migo are there both the vendors included in partner tab?

@manojmm2310 2 жыл бұрын

Thanks for a concept bro🤗

@AbdullahGalal 2 жыл бұрын

Welcome!

@mahfoozansari6928 Жыл бұрын

Ma sha Allah

@vishalchaurasia1447 4 ай бұрын

Planned delivery cost in miro to post freight amount , during GR BSX 800 + 20 WRX 800 Freight clearing account 20

@RA-rh5lb 5 жыл бұрын

good one

@kishoredeshmukh2320 Жыл бұрын

sir, what is difference between billing in sap s4 hana and work as sap consultant in mnc both working are same

@who_bhaskartripathi 2 жыл бұрын

Really very helpful

@AbdullahGalal 2 жыл бұрын

Glad to hear that

@pritamjawale1968 2 жыл бұрын

Superb explaination

@AbdullahGalal 2 жыл бұрын

Happy to help

@jjpulidome89 2 жыл бұрын

My friend...Thanks...!

@AbdullahGalal 2 жыл бұрын

Welcome!

@l.chandraa201 9 ай бұрын

Thanks a lot..!!

@AbdullahGalal 9 ай бұрын

You are welcome!

@mohammedasif415 5 жыл бұрын

Masha Allah

@AbdullahGalal 5 жыл бұрын

That's a great comment :)

@proshnipatro4128 3 жыл бұрын

thank you

@pritamjawale1968 2 жыл бұрын

Thank you sir

@AbdullahGalal 2 жыл бұрын

You're welcome!

@ridhomulyandar2791 Жыл бұрын

Amazing

@AbdullahGalal Жыл бұрын

Thanks

@janicecodog4687 3 жыл бұрын

Your videos are really helpful. Would be better if you presented the FI entries on the MIRO process both for the material and the freight charges to show the impact of GR and IR difference.

@AbdullahGalal 3 жыл бұрын

Great suggestion, I don't really remember why I didn't show the entries back then. Anyway that was covered in another video in the product costing playlist

@kamleshjadav3285 4 жыл бұрын

What was the FI document - accounting entry passed by SAP for the last step ?? ( Where SAP posted the difference in prices)?? What was the impact on Inventory value??

@shaikhali6514 4 жыл бұрын

This is very very understandable Explanation.however we will touch with yu in future

@AbdullahGalal 4 жыл бұрын

Thank you

@viralvaishnav451 Жыл бұрын

Hi, My query. Company has moving average price implemented. There is variance in freight, it is booked in inventory gl but the same doesn't change the moving average price of material. Should the variance be painted in different gl or some changes to be done in SAP to have the variance also loaded on moving average price. Pls extend your support to resolve the same.

@Tina-gp4rg Жыл бұрын

Thank you so much, can you please make a video on how to close the month in AP (rec. accruals etc) is there a difference with R/3? I can't thank you enough.

@MostafaMahmoud-qu5ql 11 ай бұрын

Hi abdualah , am wondering if it possible to help as i am just starting to learn SAP FICO what is the starting point (video)

@04611A0272 4 жыл бұрын

Thanks for the explanation. Can we create 1 invoice for both main product and freight charges when suppliers for both are different? In the item type, can I select option 3 where supplier is different for main product and freight?

@AbdullahGalal 4 жыл бұрын

An invoice by definition is generated by a supplier, there's no such as an invoice with 2 vendors When studying SAP always apply the system to realistice business cases otherwise you will get lost Keep asking questions, this is very good

@onlineearnings1232 5 жыл бұрын

Thank you

@AbdullahGalal 5 жыл бұрын

You're welcome

@lahirumadhumadha 2 жыл бұрын

Thanks

@AbdullahGalal 2 жыл бұрын

Welcome

@itsmebhavana229 2 жыл бұрын

Nice sir all MM topics sir

@manchalamanusha7695 3 жыл бұрын

Thanks you

@AbdullahGalal 3 жыл бұрын

Welcome

@lakshmikopparapu2926 Жыл бұрын

Please add accounting document entries for MIRO postings which is missing to complete the three way matching.

@showrain5928 4 жыл бұрын

Hi. I would like to ask what report in SAP S4 HANA shows the list of all the purchase invoices made at a certain period? (today, last week, last month) Thank you

@AbdullahGalal 4 жыл бұрын

Hi, there are many reports in MM and FI, from FI point I would definitely use the vendor line item display FBL1n / FBL1H, and you can filter with document type for purchase invoice (RV usually)

@04611A0272 4 жыл бұрын

Can we have different tax codes on header level vs line level? If yes, which one will be considered for tax calculation?

@AbdullahGalal 4 жыл бұрын

The header tax code is used as default for line items but it doesn't impact the posting, line item tax codes is what determines the tax

@abdallahmanel1723 4 жыл бұрын

Bravo

@AbdullahGalal 4 жыл бұрын

Thank you

@aprilsheenamillares9591 2 жыл бұрын

Hi, Abdullah! For the freight condition, our Freight consists of a broker, an insurance company, and customs. Is it possible to use multiple vendors? Or we have to add freight for every vendor?

@AbdullahGalal 2 жыл бұрын

If you want all of this to be posted to the inventory value of the item then yes you will need different condiitons on the same item. this is also how SAP will understand which value belongs to which vendor. If you just want to keep track of the PO costs but you don't really want to post the value to the inventory item, then you can add additional expense lines to the PO

@RA-rh5lb 3 жыл бұрын

At the time of PO business doesnot know the transportation price so how can you enter freight charges in advance in the condition tab. 2. What if business wouldnt know who is transporter when PO was created ? is it possible ?

@AbdullahGalal 3 жыл бұрын

You use any planned value, and the remaining is adjusted when we post the invoice

@SAPInsightswithAbidAqeel 2 жыл бұрын

Hi Abdullah, I have a question. Three steps have completed PO , GR & Invoice and payment process done. VAT amount have been wrongly charged to the Material and user want to adjust in VAT GL. Then how it will be possible to devalue the material and adjust amount to VAT GL. Thanks in advance

@AbdullahGalal 2 жыл бұрын

I would say we handle it as any mistake in the invoice value. Reverse the invoice and repost it with the correct details.

@bolognesi4094 4 жыл бұрын

Could you show the FBL1N posting considering two invoices (goods and freight)?

@AbdullahGalal 4 жыл бұрын

it will be Dr. GR/IR Dr. Purchase Price Variance Cr. Supplier

@AbdullahGalal 4 жыл бұрын

Very good topic, will include it to the plan

@shreya1476 4 жыл бұрын

Could you please help me why we will get internal order deleted error when we are are reconcile the invoice

@AbdullahGalal 4 жыл бұрын

This is not related to the video, you can send me a message on LinkedIn with the details of the issue and I'll see if I can help

@sdal4244 4 жыл бұрын

Thank you Abdullah. Jazak Allah Kair. What is the purpose of the Create Supplier Invoice transaction?

@AbdullahGalal 4 жыл бұрын

To post the supplier invoice in the system

@shravansalaki2316 5 жыл бұрын

Hi your videos are informative...pls can upload the video how to post custom clearance charges in SAP

@AbdullahGalal 5 жыл бұрын

Hi, I've already covered this in the "Purchasing Invoice" video, please check it out

@sagarkafle7054 7 ай бұрын

Hi Abdullah, Your videos are really helpful. Appreciate your hardwork. One question. How do you book entries if goods receipt is more than PO quantity. What will be the impact in that case. Thank you in advance!

@AbdullahGalal 7 ай бұрын

You either set tolerance in the configuration to allow GR higher than PO or you change the PO and adjust the quantity This was very easy to find on Google answers.sap.com/questions/6002555/gr-quantity-higher-than-po-quantity.html

@waleedabdelmoneim5092 2 жыл бұрын

Hi Abdullah We are implementing SAP ERP and we have a minor issue with workflow process in finance as we want to use post with clear in outgoing payments but our company rules the settlement should be approved from our internal auditor before posting, is there any way to park the post with clear entry or any other workaround ?

@AbdullahGalal 2 жыл бұрын

Hi Waleed, you should implement the WF solution. Check this blog blogs.sap.com/2022/01/18/flexible-workflow-set-up-for-finance-in-sap-s-4-hana/

@rahafabdulazizabdulhafez1114 2 жыл бұрын

Your videos are very helpful. Thank you, Abdullah. My question is: can the total amount of the invoice be automatically calculated? I think it would be more efficient and cause less errors.

@AbdullahGalal 2 жыл бұрын

The way this works in real life is you receive an actual vendor invoice with the amount and the line items and you insert them, not calculate on your own

@fatemeedalatbin477 3 жыл бұрын

Perfect! Can you share link of the next video? Tnx

@AbdullahGalal 3 жыл бұрын

Please check the channel, there are many newer videos

@mohammedwagih9879 4 жыл бұрын

thanks for video, but if i have a case where i post multiple freight invoices for different vendors on the same PO ?

@AbdullahGalal 4 жыл бұрын

You can do that ofcourse, every freight condition in the PO can be assigned to a different vendor, check the system demo part in my video

@mohammedwagih9879 4 жыл бұрын

@@AbdullahGalal but what if we have the following scenarios: 1- i do not know specifically every vendor before i create PO, so freight vendors are unknown. 2-freight condition was not added as a condition in PO, but i have many freight vendors related to that PO.

@AbdullahGalal 4 жыл бұрын

Yeah that's a classic issue. 1- You can always change the vendor in the freight condition even after GR, so that's not an issue but the condition must be in PO from the begining 2- If freight conditions were not added to PO then you will just post them as financial vendor invoices against freight expense and they won't impact your inventory value which is a wrong process This is why the process should be designed as I mentioned from the begining

@RA-rh5lb 3 жыл бұрын

@@AbdullahGalal this is the very valuable tip I have learned today that if frieght vendor is not added in the po condition then the freight value wont be added to the inventory value that means freight will be consider as expense to the business.. Please correct me

@ahmedgamal3945 3 жыл бұрын

Super Like

@AbdullahGalal 3 жыл бұрын

Big thanks

@balasaraswathyb6630 4 жыл бұрын

Please post a video on bdc posting of vendor invoices from Excel sheet

@AbdullahGalal 4 жыл бұрын

Will see if I can include this in future videos

@mahfoozansari6928 Жыл бұрын

Good morning, could please one video regarding production order, activity types and routing,(CO11N)-Production planning and Quality management

@AbdullahGalal Жыл бұрын

Will see what I can do!

@kidsstation2030 Жыл бұрын

هندسة شرحك حلو اوى وانا متابعك من زمان مينفعش تشرحلنا PM ? الله يخليك لو ينفع يعني والبروسيس بيزنزس

@stacia914 3 жыл бұрын

Would you do another showing how you would enter a PO that will have freight cost, but the actual cost aren’t known until you are ready to invoice?

@AbdullahGalal 3 жыл бұрын

It's the same way, and what you say is very realistic, we always mentions an expected value in the PO for freight, the actual value is known only at Invoice receipt

@RA-rh5lb 3 жыл бұрын

Why freight is credit. Does it mean business treat freight as revenue in P/L account?

@AbdullahGalal 3 жыл бұрын

Freight CLEARING is credit, this will be closed against vendor in the invoice

@farhankhan-zk2ms 4 жыл бұрын

Can you please guide me how to print out multiple vendor posted invoices By fb03 I can print only one invoice at one time please advise

@AbdullahGalal 4 жыл бұрын

Hi Farhan, You can use the correspondence process F.62 or use report S_ALR_87012289 for questions not related to the video, please send me a message on LinkedIn www.linkedin.com/in/galal and I will see if I can help

@farhankhan-zk2ms 4 жыл бұрын

@@AbdullahGalal highly appreciated brother quick response

@farhankhan-zk2ms 4 жыл бұрын

Jazakallah khair the best training tutorial I have ever visited on sap topic fabulous my brother

@RA-rh5lb 3 жыл бұрын

can you please show the purchase order history where I would like see purchase history of the freight invoice and the material invoice ..

@AbdullahGalal 3 жыл бұрын

You can find it in PO line item display.

@RA-rh5lb 3 жыл бұрын

@@AbdullahGalal thanks

@muhannadshqair4845 3 жыл бұрын

Hi Abdula, would you please show us how we book and post fixed assets transactions also how to update the real estate contract condition .. thanks in advance

@AbdullahGalal 3 жыл бұрын

Hi Muhannad, I've started fixed assets yet, will add this to my plan

@muhannadshqair4845 3 жыл бұрын

Thanks bro.. kindly, if you add these 1. RE booking invoices 2. Fixed Assets registration 3. Fixed booking and posting 4. Fixed assets depreciation 5. RE rent Accruals 6. Deferral rent .. many thanks in advance

@santoshtripathi9826 3 жыл бұрын

When costing is going to affect after posting the GRN or After making invoice

@AbdullahGalal 3 жыл бұрын

Both, at GR with standard cost and at IR with any price differences. I explained this in detail in other videos, please check the channel

@RA-rh5lb 3 жыл бұрын

@@AbdullahGalal can you please let me know which video. Its really difficult to find some time. Sorry.

@sharabupullarao5233 5 жыл бұрын

Video is to good I asked you to provide material if any concept of fico

@AbdullahGalal 5 жыл бұрын

It's illegal to share copyrighted SAP materials, if that is what you are looking for then buy an SAP Learning Hub subscription

@baleeghalwajeeh8225 5 жыл бұрын

@@AbdullahGalal please share video about pp, mrp on my channel.. We love u Mr abdullah

@bhargavchinna2304 3 жыл бұрын

Hi sir, Can you please add videos related to vendor and customer balance upload in sap....

@AbdullahGalal 3 жыл бұрын

Nice topic! added to the plan

@vinodchempet3803 5 жыл бұрын

Thanks for uploading Mr. Abdullah . Your way of presentation is very good. Do you provide S4 HANA online training ?

@AbdullahGalal 5 жыл бұрын

You are welcome, I mainly give training to companies, you can send me a message on LinkedIn

@rodolfoortiz9019 3 жыл бұрын

What about using MIRO with multiple POs?

@AbdullahGalal 3 жыл бұрын

Nice vidéo idea ! Thanks

@HarishKumar-hn1xm 4 жыл бұрын

Why Freight cost is an expenses for us, but why it in credit

@AbdullahGalal 4 жыл бұрын

freight cost will debit the inventory value and credit the freight supplier account

@muhammedmusthaq142 Жыл бұрын

Hi assalamualaikum, Can I work under you 🙂.

@ramulaiahpenikichalla3908 2 жыл бұрын

Getting error during processing payment

@AbdullahGalal 2 жыл бұрын

Hi, what error?

@soubhadra619 Жыл бұрын

SAP P2P cycle in S4 HANA Fiori: kzfaq.info/get/bejne/pLBmqpuVlZ-wj4E.html

@abhijitmunishwar6472 Жыл бұрын

VENDOR IS SENDING EXTRA INVOICE FOR PRICE VARIANCE SO HOW TO BOOK?? SUBSEQUENT DEBIT OR FB60 . CLEINT IS CONFUSE AS VENDOR SENDED INVOICE THEN Y SUBSEQUENT DEBIT they asking . PLEASE SUGGEST

@AbdullahGalal Жыл бұрын

Why the full capital letters? I can't read this