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Power BI Licensing explained
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Күн бұрынWhat licence do you need to share and view Power BI reports?
What is the difference betweeen Pro, Premium and PPU?
‼️UPDATE: Paginated reports are now a Pro not premium feature ‼️
One option I didn’t mention was embedding in your own website: you will need web developer skills to implement this azure.microsof...
Links mentioned in the video:
Download Desktop Free url.pbi.guide/...
Pricing url.pbi.guide/...
Bonus features of premium
learn.microsof...
Power BI Premium Per User FAQ url.pbi.guide/...
Premium Capacity FAQ url.pbi.guide/...
Did you know I've written a book "Power BI for the Excel Analyst"?
pbi.guide/book/
Connect with me
wyn.bio.link/
accessanalytic...
@bobsmiley5038 Жыл бұрын
This is the most helpful explanation of the confusing world of PowerBI Licensing that I've come across. Thanks so much for putting this together for us.
@AccessAnalytic Жыл бұрын
No worries, you’re welcome Bob. I appreciate you taking the time to let me know you found it useful
@ankitkishore77 Жыл бұрын
thanks again ...that edit in the middle of the video was great help btw... so I am recommenting/ re thanking you..
@AccessAnalytic Жыл бұрын
You’re welcome, thank you
@ExcelWithChris Жыл бұрын
Cannot wait to watch this. Been struggling to get info on this. Thanks Thanks
@AccessAnalytic Жыл бұрын
Hope it’s useful
@TOPHOLM04 Жыл бұрын
Nice and simple explanation of the different license types. Keep up the goode work
@AccessAnalytic Жыл бұрын
Thanks, will do!
@arjunm8431 Жыл бұрын
I just loved the explanation simple and effective.
@AccessAnalytic Жыл бұрын
Cheers. Thanks for taking the time to leave a kind comment
@msubagjasastrawardaya1454 4 ай бұрын
great explanation, especially ppu create pro workspace for pro user
@AccessAnalytic 4 ай бұрын
Glad to help
@burtking4270 Ай бұрын
MSFT - licensing clear as mud.
@AccessAnalytic Ай бұрын
Yeah, not a strength!
@244nabil Жыл бұрын
thank you so much!!! was getting so confused with all these licensing
@AccessAnalytic Жыл бұрын
You’re welcome. Thanks for taking the time to leave a kind comment
@Paul___L 6 ай бұрын
Very good explanation! Thank you.
@AccessAnalytic 6 ай бұрын
You’re welcome
@jo_ngan Ай бұрын
Very useful. Thx for sharing
@AccessAnalytic Ай бұрын
You're welcome
@ankitkishore77 Жыл бұрын
thanks a ton mate...really informative and simple to understand.
@AccessAnalytic Жыл бұрын
You’re welcome
@marcelolopesdeamorimjunior9723 8 ай бұрын
Very helpful, good work 👏🏽
@AccessAnalytic 8 ай бұрын
Thank you
@jasonollivent6404 Жыл бұрын
great explanation - thank you!
@AccessAnalytic Жыл бұрын
You’re welcome
@sebastienbcn1803 Жыл бұрын
So clear, thanks
@AccessAnalytic Жыл бұрын
You’re welcome
@bagnon Жыл бұрын
If you save the .pbix file and email it to a co-worker who has access to the same source data, can they open and interact with the report without it being published to a workspace?
@AccessAnalytic Жыл бұрын
Yep sure. They can do whatever they want with the file so you lose control
@wayneedmondson1065 Жыл бұрын
Good info! Thanks Wyn!!
@AccessAnalytic Жыл бұрын
No worries!
@MichealAngeloArts 10 ай бұрын
Is this for an outdated version of PowerBI Desktop? My Desktop version is 2.122 64-bit (October 2023) and I can't seem to find "Embed report" or "Publish to web (public)" In fact I'm not even able to log in since Power BI requires a work or school email address for sign-in so not sure of any possibility to share a dashboard (even using publicly-available data) without licensing
@AccessAnalytic 10 ай бұрын
Licensing is not linked to Power BI desktop. Desktop is completely free. The licensing relates to PowerBI.com where you publish and share reports.
@AccessAnalytic 10 ай бұрын
If you want to try publishing for free then follow the steps here pbi.guide/free-power-bi-service-and-pro-trial/
@rtoolsretailanalytics9488 Жыл бұрын
Thanks, great video, so the only way to share PBi dashboards to free users is having the "Per Capacity" option?
@AccessAnalytic Жыл бұрын
Yes that’s right.
@defaultdefault812 Жыл бұрын
To be clear - can Premium users share a Power BI dashboard to external users? Can they interact with the dashboard using a free Power BI license?
@AccessAnalytic Жыл бұрын
Yes, that is correct, more information here learn.microsoft.com/en-us/power-bi/enterprise/service-admin-azure-ad-b2b?WT.mc_id=M365-MVP-5002589
@hugoabreu310 Жыл бұрын
Great! Quite clear! ;)
@AccessAnalytic Жыл бұрын
Thank you
@Eryx.Muadib Ай бұрын
Hello! A bit late to the party here. Thanks for the information! Let me see if this works. I am working with a client and she is not tech savvy. However, I must present her reports via Power Bi. I was thinking that using the Power Bi Service would be a great to implement given the cloud benefits. However, just to get in the right path, if I want her to see the reports and other individuals that might want to see the dashboards, should I buy PPU and help them create a free account on Power Bi? What other ways would you suggest in presenting this to my client? Thanks in advance!
@AccessAnalytic Ай бұрын
Hi, no you’ll need a pro licence each. Every viewer and publisher needs pro. They can either buy their own under their own tenant , (with their own emails ) or you add them to your tenant with their own dedicated emails ( xyz@yourcompany.com ). PPU has additional features but anyone viewing a report saved in a PPU workspace would also need a PPU licence which is double the price of PRO, so not what you need.
@imanedakir9227 Жыл бұрын
Thank you
@AccessAnalytic Жыл бұрын
No worries.
@rafaeel731 2 ай бұрын
What about PowerBI embedding and the A/EM/P capacities? The cost a lot, and I wanted to know when they are needed
@AccessAnalytic 2 ай бұрын
A and EM SKUs are not something I know much about. A SKUs used by Software Vendors to embed power bi reporting into their applications. Charged hourly for capacity I think. EM skus are for organisations wanting to just embed reports in SharePoint and Teams. So viewers don’t get access to the Power BI service. P SKUs have now been replaced with Fabric 64 and higher SKUs
@ayushkumarsingh5875 5 ай бұрын
If we make a Power BI report using the ArcGIS map, (question) Do we need to purchase the ArcGIS subscription as well in order to embed that power BI report on a website? Please reply
@AccessAnalytic 5 ай бұрын
I think some basic elements are free learn.microsoft.com/en-us/power-bi/consumer/end-user-arcgis
@rafiurrahman4270 Жыл бұрын
thanks
@AccessAnalytic Жыл бұрын
You’re welcome
@labbdogg2929 Жыл бұрын
Why can't just Microsoft simplify these license collaborations so it makes everyone's life easier? It's frustrating
@AccessAnalytic Жыл бұрын
🤷🏻♂️
@tomasfuenzalida3160 Жыл бұрын
very good information, thank you. I have a doubt, I have a premium license per user, is it possible with this license to publish reports in the cloud, and that users of my organization that do not have licenses can see the report without any problem? or do they need at least a pro license? thanks
@AccessAnalytic Жыл бұрын
If you have a PPU licence and you create a PPU workspace then only other PPU licence holders can view reports. If you create a Pro workspace then other Pro and PPU licence holders can view reports You need to pay for Premium Capacity not PPU if you want to share with free licence holders.
@marvinpolo3180 Жыл бұрын
leave it up to microsoft to make everything counterintuitive and unnecessarily complex.
@AccessAnalytic Жыл бұрын
Yep and this is their simplest set up across their products up my view !
@stephanebouillon2538 10 ай бұрын
Hi, if I want to export a paginated report to PDF and then email that out from a power automate flow, what licenses do I need ? Alternatively, what do I need if I want to make a report available via a power pages website (Dynamics) ?
@AccessAnalytic 10 ай бұрын
I don’t know the answer sorry
@titankyo Жыл бұрын
I have pro license, but my colleagues cannot access to my shared PBI report anymore as their PPU trial expired, "publish to web (public)" button like 2:02 is missing in my case, any idea why? Thanks in advance.
@AccessAnalytic Жыл бұрын
They’ll need a pro licence to view your shared report. Publish to web is off by default. The Power BI admin can go into settings and enable it
@ruthlessluder Жыл бұрын
What's the difference between publish to web vs embedding into an app? I have a react app and I want to embed some corporate reports in it for everyone in the company to view. What kind of license do I need?
@AccessAnalytic Жыл бұрын
More info on Embedding into your own website here azure.microsoft.com/en-us/products/power-bi-embedded/
@AccessAnalytic Жыл бұрын
Publish to web is completely unsecure (anyone can google the results potentially)
@ruthlessluder Жыл бұрын
@@AccessAnalytic Thank you!
@scottandreasen3265 Жыл бұрын
thanks for the video, can I embed a simple powerbi report based on a excel sheet on a public website with the pro account? would viewers be required to have powerbi? do you know of any examples?
@AccessAnalytic Жыл бұрын
Yes you can using publish to web. You don’t even need a pro licence it’s completely free. Here’s a public report from my book app.powerbi.com/view?r=eyJrIjoiNjBkMzRkOTYtZGQ1Mi00MzRkLTgwMGMtNjY1MzQ1MmMzMGUwIiwidCI6ImE0MTUwMGUwLTllZTktNDRjNS05MmJiLTRiMjVhNWU1Nzg2OSJ9 More info on it here: learn.microsoft.com/en-us/power-bi/collaborate-share/service-publish-to-web?WT.mc_id=M365-MVP-5002589
@mirrrvelll5164 Жыл бұрын
Question, if someone has Premium cap., and shares or gives rights/access to Free user - do Free user can modify report/dataset or it is just for viewing?
@AccessAnalytic Жыл бұрын
Just viewing. You need pro to edit and publish & refresh
@MrSurfsAlot Жыл бұрын
Thanks
@AccessAnalytic Жыл бұрын
You’re welcome
@Jonay1990 Жыл бұрын
I saw there's an "Embedded" option there - what if I want to embed a client-specific dashboard on my website for a client to login and view their data that we produce? How would that work? Having multiple clients with their own dashboards in different secure areas of the website to see? Are mobile dashboards included with a "desktop" published dashboard or are they a separate cost? Ideally would like to have my clients to have the option to log in on their desktop through the website and have the option to view on a mobile/tablet device if required... thanks, Wyn. :)
@AccessAnalytic Жыл бұрын
There’s an option I didn’t mention for your scenario . More info here azure.microsoft.com/en-us/products/power-bi-embedded/ And web development skills needed to implement it
@kennedymwenda3357 Жыл бұрын
@@AccessAnalytic Can pro user account support this? Also is it a must to purchase a capacity to able to embed reports this way?
@AccessAnalytic Жыл бұрын
@@kennedymwenda3357 - you can't use a Pro User licence to embed in your own website, you must go down embed capacity path.
@shadabpathan8155 Жыл бұрын
Hi , Can u please let me what licensing model should I propose for the following scenario I have 250 users for my reporting out of which only 50 users access the report..should I buy pro license for all 250 users ?
@AccessAnalytic Жыл бұрын
If there are 250 people who need to look at and interact with the report then you need 250 licences. I’m not understanding the difference between the 250 and the 50?
@TheStevenWhiting Жыл бұрын
Probably does reports relating to 250 people but only 50 people of them then view the reports@@AccessAnalytic So assume would be cheaper paying 9.99 for 50 users than having to do "per capacity"?
@AccessAnalytic Жыл бұрын
The cut-off in terms of price benefit on per-capacity is around 500 so it’s per user you’d go for whether 50 or 250
@fellrunner1975 10 ай бұрын
It’s still so confusing 😂
@AccessAnalytic 10 ай бұрын
And sadly it’s the simplest of most of Microsoft’s licensing set ups !
@fellrunner1975 10 ай бұрын
Great explanation though. Think we’re going premium capacity 👍🏻
@AccessAnalytic 10 ай бұрын
@fellrunner1975 good stuff
@makdaddy8888 6 ай бұрын
Is this updated for Microsoft Fabric Free licenses? Do we need a new video?
@AccessAnalytic 6 ай бұрын
Fabric Free is just the new name for Power BI free.
@CautionCU Жыл бұрын
Maybe worst licensing schema in all of microsoft? I get they need to get paid somehow but sheesh this sucks. Don't even read the Common Data Model. Anyone can explain if anything major is missing from the Dataverse for Teams? How fast is a small business going to run out of records in a 1 million line database?
@AccessAnalytic Жыл бұрын
Sadly this is the simplest of the Power Platform licensing. Power Apps / Dataverse licensing seems convoluted. Dataverse for Teams is likely seen as a stepping stone alternative to keeping records in an Excel file
@saravanansteven3400 4 ай бұрын
Power BI is good than Tabelu
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