✅ Get Organized with Apple Reminders and 🤩 Stay on Top of all Your Tasks

Рет қаралды 16,674

Күн бұрын

Are you completely overwhelmed by all the tasks, lists, and projects you're juggling? 😵 My name's Dylan Stewart, but you can call me the MacWhisperer, and you're in the right place! In today's lesson, I will teach you how I use Apple Reminders to stay organized and keep on top of EVERYTHING in my life. 📅✨
Reminders is the unsung hero of the Apple ecosystem. Most people have completely overlooked it, and everyone else, well, they've just underutilized it. But not you! After watching this video, you'll know what this app is truly capable of. I'm sharing my top 5 favorite uses of Apple Reminders, and if you stick around until the end, I'll drop my MacWhisperer Power Tip that will make staying on top of your projects even easier! 💡🔥
👇Jump directly to the section you need! 👇
00:00 - Intro 🗣️
01:05 - Reminders Overview 🧐
02:18 - Use #1: Basic Reminders/To-Do Lists 📝
03:23 - Set Reminder Date, Time & Location 📅📍
04:03 - Show Completed Reminders ✅
04:28 - Use #2: Grocery Lists 🛒
05:40 - Sharing a Reminder List 🤝
06:38 - Use #3: Packing Lists 🎒
08:24 - Use #4: Movies & Book Lists 🎬📚
08:50 - Create Columns for Better Organization 🗂️
09:38 - Use #5: To Purchase Lists 🛍️
10:11 - Adding a reminder from Safari 🌐
10:52 - Adding a Reminder from Facebook, TikTok, or Instagram 📱
11:51 - Organizing your Favorite Lists 📂
13:02 - MacWhisperer Power Tip: Siri & Reminders 💬
✨ Dive into the Details:
[01:05] Reminders Overview
Learn the basics before diving deeper. 📚
[02:18] Use #1: Basic Reminders/To-Do Lists
Never miss a task again! 📝
[03:23] Set Reminder Date, Time & Location
Get reminded exactly when and where you need. ⏰
[04:03] Show Completed Reminders
Keep track of what you’ve accomplished. ✅
[04:28] Use #2: Grocery Lists
Shop smarter with categorized lists. 🛒
[05:40] Sharing a Reminder List
Collaborate effortlessly with family or roommates. 🤝
[6:38] Use #3: Packing Lists
Never forget your essentials when traveling. 🎒
[08:24] Use #4: Movies & Book Lists
Organize your entertainment lineup. 🎬📚
[08:50] Create Columns for Better Organization
Visualize your lists better with columns. 🗂️
[09:38] Use #5: To Purchase Lists
Keep track of what you want to buy later. 🛍️
[10:11] Adding a reminder from Safari
Easily save items you find online. 🌐
[10:52] Adding a Reminder from Facebook, TikTok, or Instagram
Don't lose track of cool finds on social media. 📱
[11:51] Organizing your Favorite Lists
Pin and hide lists for better organization. 📂
[13:02] MacWhisperer Power Tip: Siri & Reminders
Speed up your reminders game with Siri! 💬
💡 MacWhisperer Pro Power Tip:
Siri is your best friend when it comes to adding reminders quickly! Use commands like "Remind me to call my dad," or get specific, "Add bananas to my market list." You can even say, "Remind me about this" in various apps to capture what's on your screen. 📲✨
Did you find value in today's lesson? Give it a thumbs up 👍 to help others find it too! Got another suggestion for using reminders? Drop a comment below! 🌟
Follow the MacWhisperer on Social Media
👨‍💼Linked IN: linkedin.com/in/macwhisperer
📸Instagram: the_macwhisperer
🗣️Facebook: AmericasMacAuthority

Пікірлер: 62

@RonnieGreher 27 күн бұрын

Hey Dylan. I recently started using Reminders in a big way to simplify my life, and ditch the scraps of paper with any to dos. I've gotten pretty good with this, but still appreciate your detailed video. I thought I was deep in the  ecosystem before, but now with Reminders I'm really in deep. The syncing across all of my devices is great. Now if I could just get my wife to ditch the paper grocery list, that always seems to be forgotten at home, I'd be maximizing reminders. Sigh

@TheMacWhisperer 27 күн бұрын

Good luck... I would start a grocery list on your phone, and share it to her phone without telling her, then whenever you see the scrap of paper with the grocery list add it to reminders (using Siri makes it super easy and might even impress her). Then the next time she is at the grocery store and forgets the list, have her pull it up on her phone and she will be shocked... and possibly even converted. Make sure to teach her how to use Siri to add items. That was what converted my wife and she will never go back!

@martinf3929 27 күн бұрын

Hi Dylan This video is excellent. You explain everything so clearly. It is so easy to follow. Thanks

@TheMacWhisperer 27 күн бұрын

Glad it was helpful!

@mauricioflores3732 8 күн бұрын

Reminders has become so good!!! It’s making me switch from Things 3. Things 3 won me because of its beauty but it’s missing a lot of newer features.

@TheMacWhisperer 7 күн бұрын

I gave up on things a decade ago. They just didn’t integrate well enough with Siri and that’s reminders biggest bonus. It’s worth the switch. I never ever consider going back and I was on things from version 1.

@dexter8876 17 күн бұрын

Definitely got a lot of value from this video. Its amazing how much our devices are capable of and how little we actually use.

@TheMacWhisperer 14 күн бұрын

I couldn’t agree more !! Thanks for watching!

@paryhappytour2671 16 күн бұрын

Oh Wow Never realize how much we can do with reminder. Thank you so much. It really make my life a lot easier 😊

@TheMacWhisperer 14 күн бұрын

You are so welcome! Thanks for watching!!!

@markmctech5976 23 күн бұрын

Loved this! Great video with ideas I hadn’t thought of!

@TheMacWhisperer 21 күн бұрын

So glad! Thannks for watching!!!

@tantsits77 16 күн бұрын

Great video. Very Valuable. I sent my wife this because she always has packing lists for vacation.

@TheMacWhisperer 14 күн бұрын

That is awesome! Hopefully this helps her out!!! Thanks for watching!!!

@christinerheaume5561 27 күн бұрын

Great tips! I also use reminders for family and friends’ birthdays, and set an alert for a few days before so I can send a greeting, get a gift, or whatever. Set it to repeat yearly. I also have a bill pay list and set alerts and repeats as appropriate.

@TheMacWhisperer 27 күн бұрын

Love that! I leave birthdays in calendar (which can be automatically connected to your address book so you don't have to manually set as repeating, and set the alarms there, but your suggestions are also perfect!

@wendymurray4603 26 күн бұрын

Now I understand it perfectly explained just sub you thanks 😊👍🏾🙌🏾🇬🇧

@TheMacWhisperer 21 күн бұрын

Awesome! Welcome, glad it was helpful!

@savedforlater77 11 күн бұрын

I use "Reminders" all the time, and never knew (probably) three of the tips you had. One I use throughout my day is I ask Siri to remind me at a specific time (like in a half hour, or at 6:00 am, or every day at 5:00), and they stack up in a scrollable list of post-it notes on my lock screen. I swipe them away when they're complete and when their all swiped, I know I'm not forgetting anything.

@TheMacWhisperer 11 күн бұрын

Awesome. That's a good way to manage things.

@nildasuzette2 13 күн бұрын

love your videos. learning a lot. thanks

@TheMacWhisperer 12 күн бұрын

Glad to hear it! Thanks for watching!

@samfernandes50 11 күн бұрын

Thank you Dylan, this was great!

@TheMacWhisperer 11 күн бұрын

Awesome! Thanks for watching!

@Jathwon 10 күн бұрын

Could you explain how you use and organize “This Week” “This Month” & “Someday” lists?

@TheMacWhisperer 9 күн бұрын

I manually created those lists to separate urgent matters (this week) from things that need to happen but are not immediate or time-sensitive (This Month), from things that would be nice but are non-essential and sometimes just long-term wishes/dreams (Someday). The "This Week" list used to be called "Today," but then Apple created an Automatic List named Today, so I had to rename it. I go through the "This Week" list daily. It is also my default list, so whenever I create a new reminder (without specifying a specific list), it goes there, and I file it when I go through that list each morning. When I go through it, I move things to other lists (including the "This Month" and "Someday" lists, as well as lists like my "To Purchase" or "Date Night." At the end of each month, I audit the "This Month" list and remove or reassign anything that no longer fits. I go through the "This Month" list about once every week or two (when I have time) and try to knock things off that list. I check the Someday list sporadically. It's a bunch of "Nice Ideas," but most of them will have to wait until there is enough bandwidth for them. Things like a few of the books I want to write, or the new courses I want to create... Hope that helps!!!!

@yonatanfjd 16 күн бұрын

Hi thanks Why is it I don’t have the “list type” button to set type of list like grocery in my reminders

@TheMacWhisperer 14 күн бұрын

You may be on an earlier operating system. It requires iOS 17, iPadOS 17, or macOS 14.

@adriennedonner1447 22 күн бұрын

Did you know you can create Templates in Reminders? ie You could have a Packing List Template that you can start fresh from each time you travel without having to Uncheck all the checked items.

@TheMacWhisperer 21 күн бұрын

Absolutely! It's a great way to create reminder lists that are recurring like packing lists... it's one of the tools I will discuss in a future video. Thanks for the reminder about reminders.

@lyndensilas-thesweetlife5797 17 күн бұрын

Great review and tips!! I've been using Reminders app but not nearly to its full potential. Thank you for the info and tips!! Have subscribed to your channel and will definitely be checking out more videos!

@TheMacWhisperer 14 күн бұрын

Glad it was helpful! Thanks for watching!!

@mikerisner 26 күн бұрын

Hey. I notice the Mokalua on your iPhone wallpaper. What a wonderful place! Thanks for a great video. I wasn't aware of several of those more advanced features. We use AnyList for groceries, and Reminders might be a simpler solution. I will be testing things very soon.

@TheMacWhisperer 26 күн бұрын

My Dad lived right on the beach at Mokulua for 10 years. I strongly prefer Reminders over any of the alternatives... mostly for the strong integration of Siri. AnyList, EverNote and Things can't compete with how well Siri is connected to reminders. ESPECIALLY for grocery lists! Let me know how it works for you.

@kristiegoddard3922 26 күн бұрын

What would be the best place to remind me about certain KZfaq content? For example, I want to remember this video in case I forget one or two of the steps. Would Reminders and Siri be a good way to do it? I'm excited to give this a try!

@TheMacWhisperer 21 күн бұрын

So this is a really interesting question, and something I go into depth on in my monthly classes and with my one on one clients. On the computer, there is a place for everything… So you want to use the tools properly. I use Notes (rather than Reminders) for any long form documents that I want to refer back to and be able to search through. So when I am taking a class or a course, I use the Notes app to keep track of everything that I am learning so I can easily re-read it anytime I want. But if I want to keep track of a bunch of KZfaq videos or other online content (Since those are inherently websites) I use Safari, and specifically Safari tab groups to save organize and keep track of those videos. (Check out THIS VIDEO to learn more about Tab Groups: kzfaq.info/get/bejne/pbmnm81zs57Se4E.html) KZfaq has some of its own tools like lists you can use to organize things, but I prefer doing it myself either with Notes (where I would write down all the lessons and possibly the link to the video) or Safari tab groups, where I could watch the videos anytime I want and close the tab when I feel I have fully processed and understood the lesson. Reminders isn't quite the place for that because I use reminders for information that will eventually get completed, like a grocery list or a packing list… Not for videos that I want to go back to and keep Notes on to remember the specific lessons. I hope that helps 😃!

@johnclarke4701 25 күн бұрын

I used to use reminders to organize my groceries list by the aisles I encountered as I walked through the store. But the new version resorted my list by departments. Example, when I enter the store, I am in the produce area, but the first item I usually buy are sandwich meats. They are in the aisle at the back of the store after I go through produce. The new version of reminders would not bring them up until 3/4ths of the way around the store if I followed the sorting of the app. Not practical. So now I have to create a list in notes in the shopping order that reflects when I get to them as I go through the store. This means I have to think about the mental map of the store as I create my list. Oh, how much easier it was with the old way reminders worked.

@NOLA_ftw 25 күн бұрын

You can change the list type to “Standard” instead of “Groceries” to disable the automatic sorting. I also prefer to manually sort my grocery lists. (Within an existing list, click the 3 dots in the top right, then “Show List Info”, then change the list type)

@TheMacWhisperer 21 күн бұрын

As @NOLA_ftw mentioned, you can easily turn off the Grocery Sort feature by going into the list info and changing it back to a standard list. This way it will not automatically sort... but you can create colums and manually sort by Aisles in the order you go through your grocery store. It will take some manual work, but once you have a good system set up it will be infinitely easier than doing it through Notes.

@NinoTheCorso 27 күн бұрын

You can use a shortcut to add stuff to the grocery list by scanning an NFC tag

@TheMacWhisperer 27 күн бұрын

Love it! Just bought a pack of NFC tags this week, and it's one of my next projects. I plan on using it to keep track ofg my inventory of used Macs. I'll let you know how it goes!

@Prometheus821 4 күн бұрын

Thee is no need to check items, you can select show completed tasks even with zero completed.

@TheMacWhisperer 3 күн бұрын

Sure, but I usually want the completed items to be hidden, not shown. Thanks for the suggestion.

@cssaus 22 күн бұрын

My pinned reminders list are shown as being one after the other. Your pinned reminder list shows them in a horizontal format. How can I change the way pinned reminders are shown?

@TheMacWhisperer 21 күн бұрын

I'm not sure. There isn't any setting or way to chamge the view. It may have to do with your iPhone Operating System (my iPhone is on iOS 17.5 as of the shooting of this video), or your phone's size... my undersatnding is that the iPhone Mini 12 & 13 have a thinner screen and may have to display reminders differntly. Is either of those your situation (an older iOS or a small phone)?

@cssaus 21 күн бұрын

@@TheMacWhisperer Using iPhone 14 Pro running IOS 17.5.1

@cssaus 21 күн бұрын

Just figured it out, it's related to the text size setting

@TheMacWhisperer 20 күн бұрын

Makes sense.

@Kinderdelaplayz 21 күн бұрын

What should I do if my neighbors piggyback

@TheMacWhisperer 21 күн бұрын

I'm not sure I understand the question....

@MariannaMichaels 17 күн бұрын

How come I can’t change my icons?

@TheMacWhisperer 14 күн бұрын

What device are you on and how are you trying to do it?

@MariannaMichaels 14 күн бұрын

@@TheMacWhisperer iPhone 14 Pro. I followed what your were doing in this video but I don’t get the options that you do, all I can do is change the colour and I don’t the amount of colour options that you do either 🤷🏻‍♀️. I googled the issue and seems like a lot of people have asked the same question.

@donbiagio1 27 күн бұрын

Hi Dylan 👕Biagio here. Great tips again. I passed this to my wife also.she loved it. The reminders app is really underestimated. And Siri help is awesome. One extra topic question for you if I may: I have a bunch of ( A LOT ) of “stickers” I created of my great-granddaughter (8months) pictures that I attach to messages, or emails. Is there a way to access, to save etc to file or otherwise shareble to create collages, etc. ? Thanks in advance Stay safe Friend BB 👕😎🫶❤️

@TheMacWhisperer 27 күн бұрын

Hi Biagio! My suggestion for the stickers is to use Pages, Freeform or even a random Photo in Photos to create the collage. Unfortunately there is easy way to organize the Stickers yet, but I have put many of the photos I used to create the sticker in their own photo album so I can pull them up from the album quickly. Glad you enjoyed the video!!!! Keep watching!

@donbiagio1 26 күн бұрын

@@TheMacWhisperer thank you my friend I will try those. BB💕👍👕