Google Sheets - Dependent Drop Down Lists

Google Sheets - Dependent Drop Down Lists | 2 Ways

Рет қаралды 390,430

Күн бұрын

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Learn how to create dependent dropdown data validation lists in Google Sheets and have different drop-down values based on the value of another cell. Basically the second drop down depends on the value of the first drop-down. Once we have the first drop down menu setup, we will create a dynamic dependent drop-down list that's based on the value of the first drop-down.
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There are different ways you can get this done depending on how your data is setup. If you have a tabular data set you might need another function than if your data is organized across multiple columns. I show 2 different ways of creating the dependent dropdown list depending on your setup.
00:00 Dependent Drop-Down Lists in Google Sheets
01:06 Dependent Drop-Down Lists in Google Sheets with Tabular Data
05:05 Dependent Drop-Down Lists in Google Sheets with Data in Report Format
LINKS to complete Google Sheets Playlist: • Google Sheets Tips, Tr...
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Пікірлер: 258

@LeilaGharani 6 ай бұрын

Grab the file I used in the video from here 👉 pages.xelplus.com/sheets-dependent-dropdown

@fadly1896 3 ай бұрын

When i click data validation, there is a pop up appear from side screen, not a dialog box like yours, why is that?

@rmndvprz 3 ай бұрын

@@fadly1896 This video was 3 years ago. Google has made several visual updates, and that included the side-bar/screen instead of a pop-up.

@fadly1896 3 ай бұрын

@@rmndvprz i see, thank you

@meganesguerra7540 2 ай бұрын

Is there any way you can do that repeatedly? E.g. the data validation options would be from A1:A10 (category) and B1:B10 (subcategory)?

@egymade 2 ай бұрын

@@meganesguerra7540 came to know the same thing. it only works for 1 cell!

@ahmedKorra1 3 жыл бұрын

I have been looking for something like that for a couple of days now, There is so many overly complicated ways out there but yours is simple and to the point

@jdavis6650 Жыл бұрын

Leila, you have a gift for clear explanations, thoughtful edits and on -screen presence. Keep up the great work!

@juliestage9773 2 жыл бұрын

That was incredible. This is exactly what I was looking for and it couldn’t have been explained any better. THANK YOU!

@philippanuda Жыл бұрын

Thank you so much for this! I'm currently making my expenses tracker for 2023, and this is EXACTLY what I was looking for to categorize my expenses.

@jaduyare 6 ай бұрын

This will only work for one row. What if I want to add rows that will include the same function automatically without having to create new formulas, data prep columns, etc.?

@akashrathore5970 3 ай бұрын

Same issue with me

@user-le8ph6or6k 11 ай бұрын

This is great. The explanation up front about the tabular format vs report format was key and missing from all the other videos I was trying to use. Your stuff is always great, thanks!

@Kontroller100 7 ай бұрын

Leila, you have explained this so clearly. It has been really helpful. Really the best guide on KZfaq. Thanks 😊

@3KLuu 8 ай бұрын

WOW, I was breaking my head trying to use IF statement to do this and it is so simple. Thank you, really helped me now.

@NVBeautyStudiosAndUniversity Жыл бұрын

Do you have any tips for creating this formula but when you need to repeat the same dependent data validation over and over? I'm trying to create a payroll sheet that basically calculates each specific job performed.

@adrianodvo Жыл бұрын

I believe this video will solve your problem: kzfaq.info/get/bejne/odthatmY1pq1YWg.html

@user-we1nz8ir8v 10 ай бұрын

This video helped me SO much in a worksheet I'm creating. Thank you!

@syrupsyrup335 Жыл бұрын

Exactly what I was looking for! Excellent!

@pavelahmed1633 3 жыл бұрын

Very informative and easy to understand!

@akhil11320 2 жыл бұрын

This is simply awesome. Saved a lot of my time. Thank you for the video.

@elluchocr5596 3 жыл бұрын

This is GOLD!! Helped me alot. Thanks.

@rajanghadi2337 3 жыл бұрын

Simple and already well known by your teaching through excel videos, but still not less interesting the way video is presented. That really matters and is important. Well done.

@LeilaGharani 3 жыл бұрын

So nice of you!

@egymade 2 ай бұрын

@@LeilaGharani do you know how to do it for the entire column? the video made it for 1 cell only and doesn't work for the rest of the column!

@gennarobasso144 Жыл бұрын

you have made impressive and very helpful content on google sheets. Appreciate the videos

@TylerStanczak 3 жыл бұрын

Oh my gosh your intro is gold. Really helpful tutorial :)

@LeilaGharani 3 жыл бұрын

Glad you think so!

@RFC2014 3 жыл бұрын

Thank you , short , intensive and informative

@dew3968 3 жыл бұрын

I love you. Sooo glad I found this channel at 4:47am. Thank you.

@LeilaGharani 3 жыл бұрын

Welcome! You're up early 😴

@CIKGUR 3 ай бұрын

THANK YOU LEILA...YOUR VID IS EXTREMELY HANDY!

@germaincharlie2277 2 жыл бұрын

Nice video like always , your channel is my go to for any google sheet magic trip

@michaeljenssen8976 26 күн бұрын

Thx for keeping everything in one sheet in this tutorial😊

@StuMorris Жыл бұрын

Amazing, solved my problem. Super simple and clear to follow.

@egymade 2 ай бұрын

do you know how to do it for the entire column? the video made it for 1 cell only and doesn't work for the rest of the column!

@johnaffolder5605 3 жыл бұрын

Thank you. I did not want the second drop down, just one to fill the adjacent cell. I reworked your formula just a bit and it worked. Filter was what I needed not Vlookup what many others were showing, but didn’t work for me. Why it worked for them but not me, I don’t have a clue why. A lesson learned to watch your tutorials first. I still have to work out the #NA that is in the cell when nothing is chosen but will find a fix.

@lorenceonlinehome 2 жыл бұрын

Very helpful, thanks. In my version of Google Spreadsheets, I had to replace the "," between RANGE and CONDITION by ";".... Thanks for that support video!

@nickyp1765 Жыл бұрын

Thanks for that. Perfect explanation and so useful. So used to Excel that I find it hard with the small bit in Google Sheets!

@Digitall3 2 жыл бұрын

this is fantastic, thank you!

@itsgreysbee 3 ай бұрын

Big help. This video is simple and understandable for beginners like me. Thanks.

@sefam8474 3 жыл бұрын

How we apply this on entire column

@kayasami898 2 жыл бұрын

same problem here :(

@mohamedzaneer3065 Жыл бұрын

Thanks Leila. wonderful explation

@user-kc9yr7hd2q 11 ай бұрын

Hi Leila! thank you so much! Whats the link to the video where you explain how to expand the dependent list?

@fayeduclayan7629 2 жыл бұрын

Thanks for this! very helpful

@michaelangelo9702 4 ай бұрын

very helpful! it took me a while to figure it out but it worked!

@arcas002 3 жыл бұрын

Thank you for this. Question - So my list have instructions in the cell next to it, they are located in a separate sheet tab. I want to make a drop down on a different sheet which I know how to do it but how do yo carry the instructions for that list? Is there a way? Thanks!

@akin-ojoayotomide8909 6 ай бұрын

Thank you so much for this!

@ZaileeRamsey Жыл бұрын

Thanks. Just what I needed.

@Blinks77 Жыл бұрын

That was excellent. Thankyou.

@alvicmariefrancisco5088 Ай бұрын

thank you so much for this info!

@TwooPoint0 26 күн бұрын

Very clear and concise explanation. I really appreciate you putting this together.

@LeilaGharani 24 күн бұрын

Glad you enjoyed it!

@user-em4rw8of7g 4 ай бұрын

Thank you Leila. Glad I found the video. My unique use case is that I would love for the list to go across cells and be unique to each cell. For Instance, lets say I want two dropdown lists in Column A (State) and Column B (County) and for each state I select from the dropdown in Column A, the list available in Column updates to contain only the counties of the state selected in Column A. And if I keep going down the state column to select a different state, the adjacent cell for Counties updates to contain only counties in the selected state in the adjacent cell. I don't know if its possible, I have tried everything, even chatGPT

@idrisabismailhadjoudja2313 2 жыл бұрын

Thank You Mrs Leila for you great lesson, I have question, I need Like that list but not just for lists but one collumn or two in my table how I can doit it?

@measureQuick 3 ай бұрын

So helpful. This was exactly what I needed. 5 stars!!!!

@Dipenparmar12 Жыл бұрын

Amazing thanks for your nice and neat tutorial. love it

@abdidekmuhumed4510 3 жыл бұрын

Great, extremly like this

@PankajGupta-yx6mu Жыл бұрын

Hi Leila, I saw your video on Creating Dropdown lists in google sheets. In your video, you have shown the drop-down lists created in just two cells side by side, for example, A2 and B2. What if you want to create a series of drop-down lists across the entire column downwards. I'm trying to create an Operator Efficiency Monitoring Sheet, wherein, we have a Part Name and the drop-down dependent list I want to create is the List of Operations, that goes into making that particular Part. I have a multiple list of parts and on a daily basis, different parts are produced. So I want a matrix form of a sheet wherein every day, you select a different Part Name and its corresponding drop-down list opens. How will the Prep column behave in this case.

@vascovasconcelos1783 Жыл бұрын

kzfaq.info/get/bejne/odthatmY1pq1YWg.html&ab_channel=LeilaGharani

@BangaliBabuVlogs 8 ай бұрын

exactly my question too

@Kontroller100 7 ай бұрын

Leila explains this in the next video. Using transpose to make the list go horizontally across columns, then use this range as the source of the dropdown. It definitely works!

@derekalcorn3 2 жыл бұрын

This is exactly what I was looking for. Thanks Leila

@LeilaGharani 2 жыл бұрын

You’re welcome 😊

@VinayKumar-tr8be 3 жыл бұрын

Great, whether we can make dynamic dash board in Google sheet? Like power pivot in excel.

@peter102 7 ай бұрын

great video. helped me with something i was stuck on

@IslamQuranMuslim 3 жыл бұрын

Thanks a lot, I tried for this.

@gabriel.valandro 2 жыл бұрын

Wow, your explanation is priceless! Thank you so much :))

@LeilaGharani 2 жыл бұрын

You're very welcome!

@chadfell7182 2 жыл бұрын

LOVED THAT

@kshusker001 9 ай бұрын

This is a great video. Thank you so much for sharing. How do you add options to the dependent list?

@studytopicwithsaurav Ай бұрын

You nicely explained what i needed thank u so much.

@farshidmkhn4409 Жыл бұрын

thank you dear leila, it was so helpful

@matthewmorrisson1806 7 ай бұрын

That's exactly what I needed and w/o a bunch of complex lookup tables. Thanks!!

@egymade 2 ай бұрын

do you know how to do it for the entire column? the video made it for 1 cell only and doesn't work for the rest of the column!

@matthewmorrisson1806 2 ай бұрын

@@egymade I don't think I'm following your question. This video showed how to insert a dropdown into a single cell that referenced a column of data. What are you trying to do in the entire column?

@egymade 2 ай бұрын

@@matthewmorrisson1806 thanks for reply, appreciated! I wanna create 2 full columns not just 1 cell. The 1st column is a drop down menu which is easy to do.. The 2nd is the dependent menu on the 1st column.. So whenever I choose any cell of the 1st column the corresponding cell changes in the 2nd.

@hegekrisz4787 5 ай бұрын

Thank you very much Leila , that was very helpfull. :)

@IsabelExplains Жыл бұрын

This is genius! Thank you! 🙏

@Prankmonkey714 2 жыл бұрын

I suck at spreadsheets. Every time I create one it is as if I'm using the program for the first time. After his video I accomplished at task in Sheets that I had never successfully applied before. Leila is brilliant, concise and beautiful. A combination that kept me focused on the task at hand resulting in exactly what I had been attempting for far too long

@philipsheppard953 3 ай бұрын

haha not sure the "beautiful" remark was necessary, but you got a heart! It's a great video! Just want to know whether i can do multiple rows with the same data validation or not

@1969mattchew 2 жыл бұрын

Leila, Thanks. This helped. I am trying to Create of users that Own a particular Boat. They select that boat from the list and it references that Data page. My issue is that i feel like i need a separate Data page for each user or the data Prep field that uses the filter is only pointing to the first user. Do you have any thoughts?

@wayneedmondson1065 3 жыл бұрын

Thanks Leila. I'm liking what I see in Google Sheets. I hope some of the innovations make it over to EXCEL. Thanks for sharing your tips :)) Thumbs up!!

@LeilaGharani 3 жыл бұрын

I hope so too, Wayne!

@arsenigold9470 4 ай бұрын

Exactly what I needed you are a saviour! UPD: I left the comment before watching the video, but as soon as you clarified that the data will be in the separate sheet, OMG just chefs kiss!

@LeilaGharani 4 ай бұрын

Glad it was helpful.

@liamroberts1752 4 ай бұрын

Hi Leila, this is so clear, thank you very much. Does this work with an "ImportRange" Function? I am trying to build templates which will be used with my data set held in another spreadsheet altogether.

@DougHExcel 3 жыл бұрын

Great instructions on the different ways to create this!

@LeilaGharani 3 жыл бұрын

Thanks Doug :)

@MaralSabbagh 3 жыл бұрын

This tutorial just saved a lot of waste of energy trying to experiment...Thanks a lot you're a LIFE SAVER ! +1 sub

@LeilaGharani 3 жыл бұрын

Thanks for the sub!

@noumanbantan3772 Жыл бұрын

Thank you so much

@mangafreak5514 Жыл бұрын

Thank you so much.. I was trying to do this using name list bcz of some certen video.. I was trying more than 3h.. You just save me

@amajidkhan1978 9 ай бұрын

very nice and clear explanation . Great work🎉.... keep it up. Love from India❤

@vanik9432 Жыл бұрын

Helped alot! :)

@avikchowdhury3402 10 ай бұрын

Leila, your video is great! Need some help - Whenever I am copy pasting the rows the data validation does not catch the filter formulas. Can you suggest me a way out.

@user-fw2oz8xz6f 5 ай бұрын

Thank You So Much ,

@locsxcurvesqueenflyhoneigh 3 ай бұрын

This was extremely helpful. I would love to know how I can take this a step further and have the second dropdown automatically populate additional data into a 3rd cell?

@justinmacrae7430 Жыл бұрын

Thank you so much!

@Nacho-WhatDoWePlayNext 3 жыл бұрын

A mind-blowingly simple explanation for something that has been a hurdle for me. THANK YOU.

@LeilaGharani 3 жыл бұрын

You're very welcome!

@kakasantos8545 2 ай бұрын

Tem meu Jóia!!!

@nupursingh9543 Жыл бұрын

Very nicely explained

@Knebelcm1986 Жыл бұрын

Finally found a good video for this

@vwvMARDUK 5 ай бұрын

This is awesome quality material. Thank you!

@LeilaGharani 5 ай бұрын

Glad you enjoyed it!

@DiazFelix 3 жыл бұрын

Thanks a lot for the tip. I did it long time ago using javascript code in gcode, but this method seems more readable.

@LeilaGharani 3 жыл бұрын

Great to hear, Félix!

@pappafritto 8 ай бұрын

thank you!

@bilalperouz9739 2 ай бұрын

Thanks for the helpful tutorial, can we add date also in this drop down i mean like manual date?

@gregperry109 5 ай бұрын

Thank you, this is helpful. I am having trouble making this work in consecutive dropdowns; for instance, it works in T2, the first dropdown, as expected, but then transfers that to all the dropdowns below in that column, no matter what I choose, because it is set to look for O2. So the dropdown in T3 still looks at O2. I tried extending the range, but it gave me an error. How can I fix this?

@BetterSheets 3 жыл бұрын

This makes google sheets sooio much more interactive.

@mattinikcube Жыл бұрын

I just loving you now. really what I needed

@GV-gn3mj 6 ай бұрын

Thank you. How can apply the first option(filter) to an entire column, to drag the formula with the data validation

@joederr8010 2 жыл бұрын

Question about your dependent dropdown. This works great, however what I am doing, is instead of the second dependent dropdown, I have your FILTER formula which populates a second column which contains a link. For instance one is "Sales ID 70" and that is a link to a report. On the same sheet it works perfectly, providing the link to the report where the FILTER formula is.. however when I put it on the sheet I need and reference back to the sheet where it works, it provides the text "Sales ID 70" but no URL link. Any idea how to modify the FILTER on the other sheet to pull the URL with it, like it does on the sheet it's on? Thanks!

@RajendraPatel. 3 жыл бұрын

It's really awesome 😉🙏🙏

@dongohuy7066 3 жыл бұрын

That is awesome!!! Thanks so much.

@LeilaGharani 3 жыл бұрын

You are so welcome!

@CapeFearRiverLife Жыл бұрын

Thank You!!!

@lorenvillaverde2564 4 ай бұрын

The formula works and I am thrilled how you simplified the tutorial! I wonder, how can I replicate the single cell example into multiple dropdowns?

@susanwayne6582 3 жыл бұрын

You are terrific! I have just been learning google dox and find your videos invaluable. Thank you so much! I do have a question: What if you only have 1 cell in the 2nd drop down list relating to 2 or 3 cells in your original drop down list? There isn't a 'range' in this scenario and I can't seem to get the =filter working. Any suggestions?

@hazelweiss11 6 ай бұрын

Thank you

@TalliahSlavik 3 жыл бұрын

thanks a lot!

@02buddha02 3 жыл бұрын

Leila... You are the freaking best

@charlesrondos1888 2 жыл бұрын

How do we get rid of the "invalid" warning when we go back and select a new value from the first drop-down? This seems to be intentional with Google Sheets, i.e. not an error, but it quite distracting to user of a sheet with multiple drop down lists. Any idea how to get rid of it?

@AlfordLau 2 жыл бұрын

thank you

@chrism9037 3 жыл бұрын

Great job Leila!

@LeilaGharani 3 жыл бұрын

Thanks Chris!

@markfrombriz 3 жыл бұрын

Another useful video from the google sheet goddess

@LeilaGharani 3 жыл бұрын

Glad you think so, Mark 😁

@TheRishipanchal Жыл бұрын

I had a question suppose in the current formula made. If suppose game division had only a single value and the others have multiple values and if i want the value for game division to auto populate is there a way to do the same ?

@davidtopp1972 3 ай бұрын

Great video! I need to ask if it is possible to make your own formula work in multiple rows. I am trying to find a way to use Dependent Data Validation in my Budget Check register. I have numerous Parent Categories and Sub-Categories. Please let me know if there is a way I can accomplish this. Thank you!