Using Microsoft Forms data with Power BI

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Using Microsoft Forms data with Power BI

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Guy in a Cube

Күн бұрын

Пікірлер: 206

@BIInfinite99 3 жыл бұрын

Other Method. Using Forms -> Power Automate -> capture the responses -> Push data using API (Push Datasets in Power BI service). Create reports / dashboards on top of that. As data keeps coming, Reports keep updating

@pcosta71 3 жыл бұрын

My Favorite!

@shinellebovell4251 3 жыл бұрын

This is what i do :-)

@krynnadin 3 жыл бұрын

Got a link you can share on how this is executed specifically? This is also my method, but it might help the conversation. :)

@roadtech6472 3 жыл бұрын

I use that way for a streaming dataset.

@BIInfinite99 3 жыл бұрын

@@krynnadin , Follow this process Step1: Create you survey Step 2: Go to Power BI service, your workspace, click on new, then Streaming dataset. You will see 3 options. Select API option. This is called Push dataset. We are going to create a dataset with in Power Bi service to store the responses. If you have 3 questions then add 3 fields and so on with proper datatypes as per the answers of your questions 4. Turn on Historical data analysis options (very important) and then create 5. To push the responses to this dataset, Open Power Automate and look for a template (Add rows to dataset to Power BI after approval of Microsoft form) 6. In this flow, as you will be connecting to same user email to configure these things, by default you will see your forms and Power BI workspaces and push datasets in the required fields. Map the form questions to the push dataset fields and save the flow 7. Thats all. If any new responses, flow will be running automatically in the back end and keep pushing the data to the dataset in power BI and data keeps updating Hope this Helps!!!

@yannickfranckum6589 3 жыл бұрын

Great video Patrick as always! I have used a slightly different approach storing data in a SharePoint list and using Power Automate to automatically refresh the Power BI dataset when a new form is submitted.

@brookes5484 3 жыл бұрын

This was my approach too, but this is soooo much cleaner!

@danielmudie605 3 жыл бұрын

When you click Open in Excel from the Responses tab of the form, it calls an api to get the Excel file. Use the developer mode in your browser of choice to capture the url of the api and paste it into PBI Desktop. That's how we did it.

@Chemiefrik 3 жыл бұрын

Thanks! That saved my day, because for a long existing form I wouldn't like to copy past everything

@derekwarren1862 3 жыл бұрын

Hi, that sounds like a great solution! in the developer window of Chrome, what and where should I look for this?? (I'm a novice)

@zachmetrology6342 2 жыл бұрын

@@derekwarren1862 I don't know if you're still looking for an answer to this, but I found a video by BI Elite titled "Easiest Way to Get Microsoft Forms Data in Power BI" that goes through this exact process. Extremely useful!

@randycoates2214 2 жыл бұрын

It's easier even than that. Once the Excel app opens with the file (Responses > Open in Excel), you can use the same File > Info > Copy Path to get the path to the file that is hidden behind the Form.

@morganmcgary921 2 жыл бұрын

Awesome, much easier than all the powerautomate movement stuff. Basically eliminates that layer. Good stuff Patrick!

@premcst 3 жыл бұрын

Don't Know how you read my mind.. Exactly what I was looking for.

@chasepruett2245 3 жыл бұрын

Same here, it’s happened more than once now. Magic man.

@GuyInACube 3 жыл бұрын

We try our best 👊 Glad it was helpful.

@grantcook1477 3 жыл бұрын

@@GuyInACube try to move the Forms to a group from your own workspace... it will also change the rights thus creating exactly the same effect but with an already existing Form

@JorgeLopez-jd4ml 2 ай бұрын

I applaud you my man! I learned so much from this and was able to go step by step into creating my report for my team. Thank you!

@kingcobra071 3 жыл бұрын

You are the champ... Researched number of videos including MS but none could give clear direction except when I found your lifesaving videos....Thanks a ton.

@lucjanooo 3 жыл бұрын

Great, no more power automate needed in between forms and powerBI, thx!

@juanitabenavides9448 9 ай бұрын

Probably one of the first videos ive watched from you guys and i LOVE how easy it is to follow! Thank you!

@santiagogaleanocadavid8237 3 жыл бұрын

I searched this topic for many days... thanks a lot!

@nashahan 3 жыл бұрын

Patrick... you just blew my mind. I didn't know you could integrate the excel output from forms to onedrive... that's so good.

@GuyInACube 3 жыл бұрын

Here to help 👊🤯

@bachirsamnaidrissa6184 4 ай бұрын

Great thank you very much. i have been trying to do that connexion for one year now. your video just shown me how to do it in 6 minutes. :)

@filipheist 2 жыл бұрын

This LITERALLY saved my job!!!! TY so much Patric!!!!

@giovannidegirolami2268 Ай бұрын

Magnificent! thank's Patrick

@rob123456hawke 3 жыл бұрын

i saw other crazy examples with building individual flows for every survey. This is MUCH easier and so straight forward! Thanks a lot!!!!

@jorgerobertobalardingarcia6397 2 жыл бұрын

Again guys, you provided a simple and flexible solution to connect and integrate dada accorss Microsoft Platforms. Many thanks!!

@roadtech6472 3 жыл бұрын

Amazing video! I usually do that another way. Using Power Automate I can get the forms responses and store the values in a Sharepoint List. Work as well.

@brandonm2099 3 жыл бұрын

Same here.

@reneeturner4587 2 жыл бұрын

First time i have visited and i will be back!!!! POwer Bi rookie, and this one video helped me so much!!!! You are awesome! Thank you!

2 жыл бұрын

Great Video Patrick, it helped me a lot. Btw, you can get the path of an sharepoint online excel by clicking "..." and "details" and then bottom of the opening pane on the right side. (I wish I could put a screenshot here)

@kanewoodking2800 3 жыл бұрын

Brilliant video! I've been watching loads from your channel lately - appreciate all the amazing content you guys put out, thank you!

@Marc-gu4dh 7 ай бұрын

This video was an absolute life saver. Thank you!

@MV-us8lw Жыл бұрын

Looks great. What if your form already exists? Is there a way to set this up afterward?

@reddyv3 Жыл бұрын

I have the same issue. My forms have already been created.

@Alphadawg05 3 ай бұрын

Thanks man great stuff i was stuck here for a while

@richardashong-lamptey7828 7 ай бұрын

You are the best. thanks. Been struggling with this for ages

@afgitlin Жыл бұрын

Oh silly Patrick :D ... If you have your group own the form rather than an individual then an Excel storing the answers is already stored in the Documents folder of that group in Sharepoint. However, for individually owned forms you are absolutely right.

@matthewpage4706 9 ай бұрын

Thanks for this. Is it possible to transfer a form from an individual to a group if someone has already created it?

@michelllennart4779 3 ай бұрын

Problem, when the forms are in groups you cannot edit the form entry, which is not hand if the respondent made a mistake. How to solve this?

@mutrax 3 жыл бұрын

AwsomEST channel in KZfaq !!! Thanks Patrick.

@heidihasting6232 3 жыл бұрын

thanks Patrick I forgot the steps, a quick watch of your video and sorted.

@seema_shahabkhan 3 жыл бұрын

This is an excellent and easy way, I have done this before by creating a flow in power automate, when the response is received in forms update power bi dataset

@Kevin-pt7rq Жыл бұрын

Thank you for this Patrick! Really helpful!

@leonardoquinteros8961 3 жыл бұрын

Fantastic video!! You helped me a lot! However I have a doubt: after creatinng the form from excel, what happens if I change questions in the form? The columns on the file change?

@garcialex06 3 жыл бұрын

Man, two things. 1.- You're the lost twin of Shaun T 2.- This video is awesome. You got a new suscriber! 😁

@YourQuietMind 2 жыл бұрын

This was perfect! Thank you. Now let's see if I can recreate your steps. :)

@nicolaumusso 3 жыл бұрын

I LOVE YOU OMG!! PATRIC, EACH TIME YOUR TIMING IS JUST AMAZING!! NEEDED THAT SO MUCHH

@nikishamoise8424 2 жыл бұрын

Hi! I write the forms to a SharePoint list with Flow, then link the list to PBI. This allows me to edit inaccurate data or add missing data (lazy survey subjects!).

@hotmessjess9434 3 жыл бұрын

I’ve been waiting for this video!!! Thanks Patrick!!!

@GuyInACube 3 жыл бұрын

You bet! 👊

@tylerallen8670 3 жыл бұрын

THIS WAS BRILLIANT!!!! Thanks so much!!!

@karenbryant4541 Жыл бұрын

Yup, I love it! Thanks again!

@kikalaloka 3 жыл бұрын

Patrick i have a feedback form for all of my pbi reports is there a way to do this for multiple forms all at once?

@kjpn1 Жыл бұрын

hi Patrick, your videos are always very useful and easy to apply in daily work, so thanks for sharing your knowledge. I have a question which requires the opposite to what you did in this video. How can I get data from PowerBI source to display as choices in MS Forms questions? For instance I would like to have a form where the customer name is one of the fields to be entered. Users would need to type the full name of the customer, but if we could just allow them to select it from a list based on our database, that would be great. Is this possible without having to develop a full blown app? Thanks

@aliasadi8058 3 жыл бұрын

How about for Quizzes? When I start a new form using online excel or one drive or share point, it creates only survey and there's no way to make a quiz.

@ambrozote 3 жыл бұрын

looking for that option too. Did you manage to find how to do it?

@christophercoles4594 Жыл бұрын

Thanks for the tip. Interestingly I could not create the file in a Teams Channel but I could create it at the Team site and then move it into a channel from there. However, it would then only open in Excel and not in Forms.

@anahauck3522 3 ай бұрын

Hello! Good method! Can I use more than one form to feed a single excel and create power bi?

@sebastiaandebruin4127 3 жыл бұрын

He Patrick, you can push results from Microsoft Forms to Excel via PowerAutomate. However, it's way easier to populate Excel's by using the methods you're showing.

@davidcousins8407 3 жыл бұрын

Noice! Now I can set fire to all of our old SharePoint surveys and pester our admins to enable Forms. Possibly not in that order!

@GuyInACube 3 жыл бұрын

hahaha love that!

@juliusalvarado837 3 жыл бұрын

Thank you brother! You just gave me the guidance I needed for a project! 😎

@amalierovik9835 2 жыл бұрын

Hi Patrick, What would you recommend if a team wants to create several surveys, but not edit the power bi dashboard themselves? I am thinking about when a team is going to publish several forms and are used to create a new form for every survey. Is it then better to just edit an existing form and have some of them as templates instead?

@itsDennisLorentz Жыл бұрын

Hi, Amalie. Did you find an answer to this?

@pranaysharma8694 2 жыл бұрын

Hey Patrick, thanks for sharing an amazing video. This approach is really good if we are creating the forms from the scratch, is there any other easy way to achieve this with existing forms?

@surfsoccer101 2 жыл бұрын

In my existing form I was able to click the "Open in Excel" option under responses and it generated the excel file and then I could follow the rest of the steps in the video. Hope this helps

@smfoley8 2 жыл бұрын

@@surfsoccer101 Why isn't this working for me ?

@ultimachaoshazardzone9379 3 жыл бұрын

Excellent Video thank you. Learned a ton of what information that was exactly what I was looking for. This is my first time seeing you but subscribed and looking forward to other content

@sonya5568 Жыл бұрын

yassssssssssssss this. I have to send the reports to faculty. Totally NOT feasible and time consuming. My person also likes the graphs. So this was great! Now to link them all.

@terrysmith3876 3 жыл бұрын

Is there a way to use an existing form that is tied into a flow to populate the sharepoint list without starting a new form? My flow is running close to my limit for the license and do not want to add more steps to my flow

@ScottKentEdu 3 жыл бұрын

Is there an advantage over Excel > New Spreadsheet > Insert > New Form? This continuously update new form submissions.

@cherietidwell7821 2 жыл бұрын

Thank You VERY Helpful

@pzk0nr Жыл бұрын

Thanks for making this video. It helps. In normal personal forms, in multi choice questions we can select correct answers while setting forms, however that feature is not available in Forms for Excel form. Can you throw some light on this. Thanks

@amitdhaliag 2 жыл бұрын

Hi Patrick, As usual, again a classic video on Power BI features. I need your help to identify a way to fill survey responses on dashboard/report itself and respondents response will save in source database (kind of write-back functionality). Again thanks for all your amazing videos !!

@vzarkova 3 жыл бұрын

This is pro. I am using this tomorrow! 💫

@rodchavesribeiro 9 ай бұрын

Thanks man! Great video

@TsunamiKitten 2 жыл бұрын

Great post. Thank you!!!

@christinataylor352 6 ай бұрын

Patrick, this is super helpful. One question. I'm creating a lot of surveys from the same template. However, if I duplicate the Form, it doesn't auto create the spreadsheet and if I duplicate the excel file in sharepoint, it doesn't create a form.... any tips.

@snaapz 2 жыл бұрын

Thanks! When importing the data what is the difference between Table1 and Form1?

@raniahaggag1737 2 жыл бұрын

you are amazing thanks that's pro simple and working

@balrajvirdee1087 2 жыл бұрын

Thank you so much 👍🏽

@upminsterpark Жыл бұрын

What is the difference between importing as a table or as a form?

@gabrielferreiraguimaraes2092 10 ай бұрын

Great tutorial, but I need to know the quiz score in addition to the start time to calculate the duration of the assessment. Is there any way to get this data? From OneDrive I cant create a Quiz Forms

@arianemarquant4486 3 жыл бұрын

How did you create the tiles? Do you have to program in powerBI to count the selections for each question?

@AlimminMuhammad 2 жыл бұрын

Great video your smooth man, tks

@gcseonlinecourses Жыл бұрын

Great video. Is it possible to combine data from different MS Forms into the same Power Bi report?

@abcthegreat1 3 жыл бұрын

Could this be used for collecting forecast inputs from the salesforce?

@MikaBackstrom 2 жыл бұрын

Nice one, thanks for sharing!

@markusgolka1459 3 жыл бұрын

Awesome Video!!! I really like to see the possibilities of Power BI in combination with other tools. Do you have a combination of Power Automate and Power BI?

@thibaultlazaro7734 3 ай бұрын

Is there a way to do this with a Form that's already created?

@marienaalvarez8235 3 жыл бұрын

Wow Patrick this is awesome. Do you now if Microsoft is planning to allow external user attachments in forms?

@Magdoulin 3 жыл бұрын

great but how to link to an existing form already?

@nashahan 3 жыл бұрын

So another option is to use Power Automate which can get each form response and pipe it into Dataverse or SQL or whatever... We use it to get notifications when a form has been filled out - good for if you need more workflow behind the form response. But this is genius for direct forms to PBI

@GuyInACube 3 жыл бұрын

Yeah Power Automate can do a lot of crazy things. Appreciate you sharing that 👊

@grewalguri2 4 ай бұрын

can we get quiz points(scares) also?

@Null5500 28 күн бұрын

How can i do this for an existing datasets?

@PedroCabraldaCamara 3 жыл бұрын

very very very good!!

@lichen24moss 2 жыл бұрын

Nice... except I need an MS forms quiz. Any chance they can include that here?

@RamonCortes 2 жыл бұрын

Awesome!!!

@phillipsutton1 2 жыл бұрын

Have noticed if you create the excel file this way - unfortunately then can't refer the form if trying to use power automate to have one of the responses trigger an action.

@kompellabharadwaj7529 3 жыл бұрын

I want to learn power bi from your channel

@benjamindavis2310 6 ай бұрын

GAME CHANGER!

@AdilsonVCasula 2 жыл бұрын

That is amazing time saving.

@majidelmaaroufi5399 3 жыл бұрын

Nice video! It's better to combine with Power Automate to refresh data, no? Thank you !

@richardlock89 3 жыл бұрын

Thank you sooooo much, I love this! Truly bananas!

@demel91 3 жыл бұрын

What can we do if we have a form with filled in data? Already creted in Forms. Is this Excel file created automatically? Where can I find this file?

@hellvet79 7 ай бұрын

Is there any way to pass, say a customer name, as a parameter in the URL and that be picked up by the form?

@rockitmusic4583 2 жыл бұрын

Wooooow thank you so much!!

@big3067 2 жыл бұрын

HiPatrick , always excited to see new material from you guys , could i ask how to connect to a form using a web api connector ? thus leaving no need to have the forms for excel file (because i didnt make the form) or a SharePoint list (we dont want yet another data set that to add to the data catalogue), I did have one set up but since 5th April 2022 it has stopped working , do you know a way please :) keep the good stuff coming :)

@mirrrvelll5164 Жыл бұрын

Good video, but what about if you create Forms within the group? so, without Excel file...

@lifeslittle-mysteries396 Жыл бұрын

So you can import an already created forms into Share point and then into Power bi for real time sharing? Or is the pathway Forms to power Bi then SharePoint?

@TheShnitbear 3 жыл бұрын

Is connecting to an excel via web connector faster than connecting via SharePoint folder connector?

@sergifaiz5780 10 ай бұрын

what if the responses are an attachment of excel file, where it is stored?

@RanmaSaotome666 3 жыл бұрын

Forms/Customer Voice data gets stored in the Dataverse. From my testing i reccomend to implement a "cleaning step" in PBI dataflows for every dataverse table/data that you want to use in a report, because unfortunately from a performance perspective i saw that the dataverse connector or odata connector to get the data is not so good :/

@MrIngeniero1970 Жыл бұрын

Hi Patrick , great video , is possible to have a doble way connections, i mean , in microsoft Forms get data from a data base , show this in the forms, user able to change and then update the database?