right? I dont get why use priorities if there's due date.

Around minute 11~ you can see the Things interface here where a toggle from High to Medium is present. You could review the full list of medium tasks (which would be organised by project/list) to scan and reassign to high. I use a mixed windows/apple environment so I will be using Google Tasks and calendar. It doesn't have as many functions as Things but my method of a similar workflow is: 1. I add directly to My Tasks for preprocessing (where Tiago adds to Inbox) 2. process all the tasks to relevant lists (before prioritising) 3. to prioritise, I'll review each list and write in a calendar event spanning Monday-Saturday any high priority tasks. 4. As I accomplish I'll tick off in the task manager (not in the event so as to avoid double handling). Rinse and repeat. You could, as you say, avoid this by just adding dates to your tasks and have it integrate with your calendar. From my understanding it seems like the system Tiago is advocating for is to preserve all or most of your week-ahead planning brain power for during the review period. This avoids potentially double-handling and having to reprioritise and recategorise or redate tasks as you shuffle or miss deadlines etc etc.

@Bob Lauer also addressed this below a bit more simply :)

During tiagos next weekly review

@@user-wk2gi5cp9y during tiagos next weekly review

Good idea. We will likely go through these comments and re-make this video series w the questions in mind soon too Lots of new questions and comments on old videos now that the channel is growing so fast! 🙏

@@TiagoForte any update on this?

@@TiagoForte An update on this process would be awesome. These are the videos that were the most influential for me. This is brilliant and could be updated ! Thanks for your work

He mentions around the 2:20 mark that when labeling things as medium priority, he knows he has the confidence that in 5-7 days he'll come back to them and re-review them. So presumably he does a sweep of all medium priority tasks and promotes some to high priority for the upcoming week.

@@boblauer Great catch! I also think that this sweep of all medium priority items to decide whether to promote them to high priority needs to happen before step 1 (batch processing inbox). This way, old items are handled before handling new items and are thus never left behind or forgotten.

I thought the same thing. In Apple Notes, I created a smart list for tasks marked High Priority and another for tasks marked Medium Priority. I review both and Flag the tasks that I want added to another smart list called This Week. Maybe I’ll do the Medium task this week, maybe I won’t, but it will stay in the Medium Priority smart list until it becomes a High Priority or I run out of other things to do.

Pamela Perreault I had the same thought. There were some emails a few days old that only needed a short reply.

My guess is that taking the time and effort to choose and sort the tasks as they're created would be a source of friction as you're trying to process your various Inboxes.

Archive all medium ones someplace safe and start over only focused on absolute highest priority tasks for that week. Repeat as often as necessary

You just drag a tag under another. So in this case, create three tags: Priority, High, and Medium. Then drag High and Medium under Priority. Tags are under Windows.

Things 3

Things 3 Only available on Mac and related

John would be cool if you shared your workflow and system one day - genuinely curious to see how other people manage their day to day

Hi John, I am also now using Roam for task management and everything else!!. Would love to see a demo of your system/workflow. Can you share?

It may seem like a lot of work but this actually isn't too tedious. You're going through this process a couple of times per week. Each time takes 15-30 minutes depending on the volume of incoming stuff. Lets say you do this process 3x in a week for 30 minutes. Thats 90 minutes to keep your system clean. And that is over estimating. That doesn't seem like a heavy time investment for doing a complete inventory of your life's responsibility. Re your point about using too many apps. Tiago is using 3 management apps: Calendar, Task Manager, Notetaker. This is not extensive. Apps like roam and notion are amazing. And you are right to mention them - they are the future of task management. They are catching up. But think about it this way: - Fantastical, MS Outlook or Google Cal are better calendars than Notion and Roam (which don't really integrate with other Calendars) - Apple Notes, Evernote and MS One Note are better (or at least as-good) notetakers as Notion or Roam - Todoist or Things 3 are better task/list managers than Roam / Notion in many ways (though personal preference is a factor here) Until Notion or Roam create Calendar, List management and Notetaking functions that fully rival or surpass these other apps, there are actually a lot of reasons for keeping your system spread across a small handful of apps. If Roam works for you then thats totally awesome. And centralised apps like Roam or Notion are the future. But I just wanted to offer this perspective to anyone who feels unsure about Tiago's approach where multiple apps are being used.

@@JimHardie1 I appreciate this comment and agree with the perspective.

He did say at the end that this takes him 30 mins. So 30 mins once a week? That's no time at all!

The video is not about that tho. It's a weekly *review* not a "do everything now for the whole weekend" 😅

@@JengibreRallado Understood. It is a suggestion to jump into the doing and less sorting. Many of the videos out there do not cover the actual "doing". :)