How to Auto Populate Repeating Text in Word - Simplify Letters & Contracts!

Рет қаралды 50,775

Жыл бұрын

Learn how to automatically populate and repeat text in a Word document. Auto repeat text in Word to simplify your letter and contract writing process using bookmarks and cross-referencing in Word. Enter text once, like name, as a bookmark, and then insert cross-references elsewhere in your document wherever you want that bookmarked text to reappear. Then, automatically update the cross-referenced fields with just a few clicks. We will enable two helpful features in Word advanced options that you won't want to miss!
Follow along as I guide you through the steps to create bookmarks and demonstrate how to cross-reference them within your documents. Say goodbye to the tedious task of copying and pasting repeated text, and hello to a more efficient and effective way of auto-populating your Word documents. Whether you're a busy professional or a student looking to simplify your writing process, this video is perfect for anyone looking to streamline their writing workflow.
📺 Watch Next: How To Auto Populate Form Fields in Word - kzfaq.info/get/bejne/jLWAicSJt9C3k30.html
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KEYWORDS: #msword #officeproductivity #writingprocess Word, Microsoft Word, Word Tutorial, Word Tips and Tricks, Auto Repeat Text in Word, How to Auto Repeat Text in Word, How to automatically have a word repeat in a letter in Word, How To Repeat Text in a Letter in Word, Unlock the Trick to Auto Filling Word Documents - Cross-reference instead of REF, @SharonSmith
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TIMESTAMPS ⏰
00:00 Auto Populate Repeating Text in Word
00:35 Repeat Text in Offer Letter
01:04 Enable Show Bookmarks
01:40 How to Insert Bookmarks in Word
03:58 How to Insert Cross-References in Word
05:40 How to Update Fields in Word
06:50 Enable Update Fields Before Printing Option
07:30 Print Preview Document
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CONNECT WITH ME 📎
Visit my website: www.sharonsmithhr.com for more information, tools and resources.
LinkedIn: www.linkedin.com/in/sharonsmithhr
Twitter: SharonSmithHR
Instagram: sharonsmithlearn
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PLAYLISTS:
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➤ Excel Quickies (Around 2 Minutes): kzfaq.info/sun/PLb80efKTbWuPI7fEWtroXHvJHhx5FnVMW
➤ Word Tutorials for HR: kzfaq.info/sun/PLb80efKTbWuMotoYEXBFMlB3PtsBlFn45
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Пікірлер: 71

@experimentalvid 11 ай бұрын

For the longest time i've been looking for a simple way to do this. Thank you for this video!!

@SharonSmith 11 ай бұрын

Great to hear you found my video helpful! Thanks for watching!

@qianprop Жыл бұрын

This is Quick and simple. Very specific and easy to learn. Thanks Sharon !

@SharonSmith Жыл бұрын

Great to hear! Glad you found it helpful! Thanks for watching!

@markny8467 4 ай бұрын

Fantastic. I have been programming, designing and developing software for over 20 years but needed this badly for the past several days and was almost pulling my hair on my head until now. Thank you so much!

@SharonSmith 4 ай бұрын

That is awesome! I'm so glad my video helped you out. Thanks for watching!

@piotrziomber 3 ай бұрын

@@SharonSmith is there a way to prevent References from importing style/formating from Bookmarks?

@sf9530 11 ай бұрын

You're videos are great. I learn so much from them. Thanks.

@SharonSmith 9 ай бұрын

So glad you find my videos helpful! Thanks for watching!

@annabelle324 2 ай бұрын

Really, really excellent instructional video. Clear, concise, well done!

@SharonSmith 2 ай бұрын

Thanks so much! Glad you found it helpful!

@ajmalcosman46 3 ай бұрын

Exactly what i needed, Thanks Sharon

@SharonSmith 3 ай бұрын

Glad to help! Thanks for watching!

@MiteshParmar 9 ай бұрын

Just what I needed. Thank you

@SharonSmith 9 ай бұрын

Glad to help! Thanks for watching!

@SmartHobbies 10 ай бұрын

The bookmarks got messed up in one of my templates, and I could not figure out how to get rid of the error messages. You gave a perfect explanation of how to set these bookmarks and references up the right way. Thank you.

@SharonSmith 10 ай бұрын

I'm glad my video helped you get your bookmarks and references set up the right way for your project. Thanks so much for watching my videos!

@luisbernal9589 7 ай бұрын

Very useful. Thanks a lot!

@SharonSmith 7 ай бұрын

Glad to help! Thanks for watching!

@vinicius.fontanela 5 ай бұрын

Wow, thank you so much!

@SharonSmith 5 ай бұрын

Glad to help! Thanks for watching!

@jamescooper7076 6 ай бұрын

Thank you for the Psych references

@SharonSmith 6 ай бұрын

One of my favorite shows! Thanks for watching!

@consultcorpgroup1231 5 ай бұрын

Wonderful, magnificent.👍🏼

@SharonSmith 5 ай бұрын

Thanks for watching!

@DonnieSmith-r8t Ай бұрын

When I try to save it as PDF, it all disappears. Do you know how I can do that or do you have a video for that?

@lindasmith945 Жыл бұрын

Excellent!!

@SharonSmith Жыл бұрын

Thanks Linda! Glad you liked my video. Thanks for watching!! 😉

@paparipapari2899 Жыл бұрын

Excellent and practical😘

@SharonSmith Жыл бұрын

Thanks for watching my videos! Glad you liked it. Take care!

@wissajaru7113 8 ай бұрын

thanks from thailand

@SharonSmith 8 ай бұрын

Hello! Thank you for watching my videos!

@XxKINGatLIFExX 5 ай бұрын

Wonderful and soothing video to help me, thanks for that. Do you know of any way you can lock in these fields so that another author could change whats in the text without deleting the field setup?

@randybarrett7 3 ай бұрын

I tried a few other videos, and couldn't figure it out. I should have came here first:) Thanks

@SharonSmith 3 ай бұрын

I'm so glad you found my video helpful! Thanks for watching!

@michaeloliveras7469 25 күн бұрын

Great video! Do you know if is possible to bookmark field of a form?

@yin.22 3 ай бұрын

This is amazing, thanks a lot now i can work faster 🎉🎉

@SharonSmith 3 ай бұрын

Glad you found it helpful! Thanks for watching!

@khawajakamran2342 Жыл бұрын

its really helpful

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching!

@lazyreviewssupport9811 3 ай бұрын

That's an interesting one 😎😎 Now I have a twist...😉😉 I created two names (name 1, name 2) in the document like your suggested (i.e. creating bookmarks) Its formatted with custom Style (All CAPS, Bold, 12pt Times New roman) ' I have created a table in the Header of the document. In column 1 I want names to appears as *name1 vs name 2* . so I created cross references as suggested by you. The contents of header needs to be displayed as 10pts Times new roman, italics, Regular. As shown by you if we update field (or F9) after selecting the table in the header, it is only the default style formatting which is displayed, not the italics etc. Is there a work around so that the ref fields follow rules of the table formatting?

@stephenjohnston2533 Ай бұрын

Have you tried using 2 x different styles using the styles pane? I've tested it and 2 x different styles works. Even when updating the name, it changes the cross reference to the new name, but keeps the styles different. Hope that helps!

@keshansalinda6864 7 ай бұрын

Really helpfull to me

@SharonSmith 7 ай бұрын

Glad to help! Thanks for watching!

@tr3der 2 ай бұрын

great video. What are the advantages of this methodology compared to "Find and Replace All"?

@SharonSmith Ай бұрын

Hello! Great question. Using bookmarks and REF fields in Word to auto-repeat text can offer advantages over the "Find and Replace All" method if you have a large complex document with lots of sections. Here are a few examples: Dynamic Updates: Bookmarks and REF Fields: Any change made to the bookmarked text is automatically updated across all REF fields referencing that bookmark. This ensures consistency without needing to perform a manual find and replace each time. vs. Find and Replace All: Requires manual execution every time a change is made to the original text. This can be time-consuming and error-prone if not done consistently. Consistency: Bookmarks and REF Fields: Reduces the risk of inconsistencies since all instances of the repeated text are tied to a single source. vs. Find and Replace All: Higher risk of inconsistencies, especially if some instances of the text are not replaced correctly or are missed during the replace process. Efficiency: Bookmarks and REF Fields: Efficient for documents with frequent updates to repeated text. Once set up, no further manual intervention is needed for updates. vs. Find and Replace All: Each update requires a new find and replace operation, which can be tedious and time-consuming for large documents. Accuracy: Bookmarks and REF Fields: Reduces human error as the updates are automatic and system-driven. vs. Find and Replace All: Prone to human error, such as missing some instances or replacing unintended text. Hope this helps! Thanks for watching!

@tr3der Ай бұрын

@@SharonSmith awesome !

@peterlejeune6808 Ай бұрын

Thank you for this. I'm having an issue where erasing the content of a bookmark in order to change it causes the whole bookmark to be deleted. So if, like in your example, I try to change "Shawn" to "Burton," the whole bookmark goes away when I erase Shawn, and I have to remake the bookmark. Do you know what might be causing this?

@laurenhaythorne1474 11 ай бұрын

Your videos are so helpful! Quick question, are you able to do this with a drop down. Like bookmark a dropdown and then have it auto populate text later in the document based on your selection?

@SharonSmith 11 ай бұрын

Yes, you sure can. Here is a video that shows how you can link text or images to appear based on a drop-down selection: kzfaq.info/get/bejne/i6t4mLem25vYd2Q.html Hope this helps! Thanks for watching my videos!

@kamelkgb618 Жыл бұрын

Very interresting. I will see how to use this trick in the best way possible :)

@SharonSmith Жыл бұрын

Glad you found it useful! Thanks for watching!

@SuzanneThomaskendall 8 ай бұрын

This seems like a lot of more work than just typing in the data from jump street.

@lazyreviewssupport9811 3 ай бұрын

Can there be a different formatting for same bookmark at different parts of the 📄 document

@SharonSmith 2 ай бұрын

Hello! Yes, each bookmark acts as a reference point, allowing you to apply unique formatting to the text or objects associated with it. This enables you to have different formatting for the same bookmark at different parts of the document. You do have to manually apply the desired formatting. I hope this helps!

@lazyreviewssupport9811 2 ай бұрын

@@SharonSmith I tried but it's not working 😔please see my detailed query below

@yukr0905 2 ай бұрын

@@lazyreviewssupport9811 In the properties of the field check the box for "Keep formatting while updating"

@crace6510 Жыл бұрын

can u try thunkable because is the thunkable is can do it anything even game or web can do it anything

@migueldiego8819 7 ай бұрын

joyful to learm from you

@SharonSmith 7 ай бұрын

Thank you for watching my videos! Glad you find them helpful!

@AsdfAsdf-qn2oy Ай бұрын

I have 4 documents that I would like to auto populate with fields. eg I insert the value/name in one and populate across all. How do I do that?

@hivanezr 4 ай бұрын

Why this is not available in Outlook? Greetings from Spain ☺️

@jehadyamin6002 6 ай бұрын

Can I cross reference a drop down menus or date calender?

@nerdimmunity7672 Ай бұрын

He Sharon Quick question. I am a recruiter. I receive CVs in all different styles and fonts and layouts. Is there a way that I can automatically rewrite CVs so they are in a standard format?

@jehadyamin6002 6 ай бұрын

Great job. Thanks for sharing. Is there a way to add time to form? I mean enter time in a form.

@SharonSmith 6 ай бұрын

Hello! Yes there is a way to insert Date & Time on a Word document. Place your cursor where you want to insert the time and go to the Insert tab, under the text area, click the "Date & Time" icon. From there, you can select the format to include a date with the time, or just the time. You can also check the box to auto update if you want it to be updated every time you open the document. Hope this helps! Thanks for watching!

@user-nj8eq8fs1w 6 ай бұрын

Does it not work on Mac? I have a task where I should write a name of a client 5 times in a document and it would be a lot easier to just write the name of the client one time and then word automatically would update the name of the client the rest of the places. I have watched your video and it seems really straightforward however when I try to do the same I can not get access to add a bookmark. Does anyone know a solution?