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The first thing you need to consider is a simple equation. Work accomplished equals time spent multiplied by the intensity of focus. If you watched last week's video on how to build the perfect study routine, then you've already been acquainted with the concept that studying in short bursts of time in a regular pattern is more important to your information retention than trying to compensate long periods procrastinating, with study sessions that last hours.
Effective time management can be achieved in five minutes a day, in a system comprised of a calendar, where you should schedule specific-time events, and a list which you should carry with you at all times. The idea is using five minutes each morning to write down the list of tasks you have to complete that day and go through the reminders of yesterday to update your calendar each morning. In that way, you create a self-sustaining time management system that relies on simple tools. Basically, as you plan your day, your page or piece of paper should be divided into two columns - a list for your "today's" schedule" and a list for "things to remember". Today's schedule should be filled with dedicated time slots assigned for specific classes or tasks. "Things to remember" should be a place where you write down new assignments and tasks that are created during that day and which you need to migrate into your calendar the following morning during your daily five minutes of time management.
The type of tools you use to achieve this system should take into account your preferences and lifestyle; you can either go digital or analogue, opt for a more complex planner or a simple piece of paper folded in your pocket. While scheduling tasks during the day you should take into account its priority in your overall list. Most important tasks should be tackled first, in case they're not time-specific, and less important tasks should be tackled last. If something goes wrong for those less important tasks, you can always migrate them to a later time. Besides that simple hierarchy of importance, it's also crucial to leave enough buffer time in each one of your time slots to anticipate mistakes or delays.
Even if you excel at time management habits, beating procrastination is still key to allow you to actually *do the stuff.*The book discusses five main strategies that can help you with this:
- 1 - keeping a work progress journal, where you record what you worked on or whether you were able to complete all the required tasks. It's basically a habit tracker for your work that relies on a streak method to keep you motivated.
- 2 - eating the right food and correct amount of water to boost your levels of energy and focus
- 3 - making an event out of worst tasks, which means that you can go to a different place to study, breaking your routine and creating a sense of novelty. It also allows you to block some time in your calendar, since you're going to a different, probably more distant place.
- 4 - building a routine for daily studying by deciding in which days you will work on specific subjects or topics, at what times and for how long. As work starts transforming into a habit, it will be easier to convince yourself to start studying.
- 5 - choosing the hard days. This means that when all hell breaks loose, designating a couple of days as "hard days" will isolate time of high intensity work from other regular work. A couple of tips for scheduling hard days is informing your close friends that you will be going through a hard study period as well as scheduling entertaining or relaxing activities right after you finish all of your work.
Furthermore, straight A students know when, where and how long they should be studying. Giving a solid answer to these three questions and sticking with them for a long period of time will improve your study routine, and the more consistent your study routine is, the better your results will be. While Cal Newport uses many top scoring students' feedback to say that early morning is the best time to study, I prefer to recommend you whatever schedule your energy levels are at the highest point, be at night, morning or afternoon.
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