How to Create a Custom Email Signature in Gmail (2024)
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Күн бұрынHere, I continue the series on data science career tips and walk through creating a custom & professional Gmail signature.
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Intro - 0:00
Email Signatures in Gmail - 1:07
How to Set Up Signature - 1:41
Multiple Columns (Google Sheets) - 2:35
Adding Headshot - 6:12
Fixing Layout - 6:47
Adding Clickable Links - 7:22
Adding Clickable Social Media Icons - 8:02
Using Custom Signatures - 10:57
@ShawhinTalebi 10 ай бұрын
FAQs -------- It says "The signature is too long"! What do I do? - Your image might be too large. Ensure that it's a proper size (I used 100x100 px and 21 KB). White border looks bad in Dark Mode. How can I fix that? - You can select no color for the border in Google Sheets. How to resize rows? You can click and drag the edge of a row to resize it. In other words, move the mouse over the grey line under the row number (e.g. 2) then click and drag to resize. More in this series 👇 - How to make a portfolio website (for free): kzfaq.info/get/bejne/ep9zf8uCybLUaKs.html - DS resume that got me hired: kzfaq.info/get/bejne/ndZibMKBmMXQl6M.html
@sohrabansari2438 4 күн бұрын
there must be extra spacing in the end of your signature
@simplyadobe161 Жыл бұрын
thank you so much for this! That tip with the columns made everything soooo much easier! Really appreciate it!
@ShawhinTalebi Жыл бұрын
Happy to help!
@Jsellers322 Ай бұрын
Extremely helpful! Does not work on iPad but once I got my computer it was smooth sailing. Thank you!
@SmilinAislinn 5 ай бұрын
I just watched I don't know HOW MANY videos to learn how to do exactly this and you're the only one that actually answered my questions quickly and easily! THANK YOU 🙏🏻
@ShawhinTalebi 5 ай бұрын
I'm glad it helped! I was in the same boat before I made this video 😅
@StephanieGarza-ug4qt 2 ай бұрын
this video was exactly what i needed! thank you!
@DesignHub-gc9hi Ай бұрын
You are a good teacher, i love that.
@nikolagavrilovic7815 8 ай бұрын
You rock, man! This is just what i was looking for. Thank you so much!
@ShawhinTalebi 8 ай бұрын
Great to hear! I’m glad it helped 😁
@abelwealthdiary 2 ай бұрын
Thank you so much, this really helped, have been trying to figure out how it's done
@carolintaurer1929 8 ай бұрын
Comprehensive and to the point. Great and thanks. I loved the advice on the pixel size!
@ShawhinTalebi 8 ай бұрын
Thanks for the comment. Glad it helped!
@coachwithrose 2 ай бұрын
Thank you - This was super helpful !
@santz12 4 ай бұрын
Thank you for getting straight to the point. This video is a golden nugget on the internet. ❤
@ShawhinTalebi 4 ай бұрын
Happy to help! Thanks 😊
@Shahrukhsports123 3 ай бұрын
The way you're teaching absolutely outstanding love you from Pakistan ❤
@shaunpollington2106 2 ай бұрын
Awesome Shaw, thanks heaps. The signature apps can be quite limiting and if going pro, bloody expensive. Cheers mate. Shaunie
@DoctorDevify Жыл бұрын
A fantastic video with a simple explanation! Thanks!
@ShawhinTalebi Жыл бұрын
Thanks! I'm glad it helped 😁
@yuting386 3 ай бұрын
Thank you so much this was a life saver!
@esperanzazagal7241 2 ай бұрын
It did make my life a little easier ☺ thank you!
@JPElliottPhD 28 күн бұрын
Thank you! Nicely done!
@adrian-laurentiuboicu9009 6 күн бұрын
Thank you for your tutorial!
@blueeyedvisuals 6 ай бұрын
Extremely helpful. Thank you!
@HaileyHawkes 3 ай бұрын
You changed my life. I've tried everything lol. Thank you!
@ShawhinTalebi 3 ай бұрын
Happy to help :)
@victoriar7331 5 ай бұрын
Thank you so much for this video, you were amazing providing all the steps in detail. I learned new ways of doing things and also you refreshed my memory on some things!
@ShawhinTalebi 5 ай бұрын
Great to hear!
@marcialgt3754 8 ай бұрын
Great video Brother, i followed you all step of the way and the result was fantastic. Thanks
@ShawhinTalebi 8 ай бұрын
Thanks, glad it was helpful!
@johnsantos2360 Күн бұрын
VERY HELPFUL THANK YOU SO MUCH
@mitchellnurseproductions 7 ай бұрын
The best! The column trick is HUGE!
@ShawhinTalebi 7 ай бұрын
Glad you liked it :)
@elisan320 4 ай бұрын
Wonderful! Clear and concise explanations
@quophibartels 3 ай бұрын
This is a very helpful video. loved it
@jambazi4 3 ай бұрын
Thank you for taking time to create and post this
@aicendio 2 ай бұрын
GREAT video - fyi.... it can be very tricky and time consuming. Espceially the little icons with links and overall spacing.
@rhenicejayhemildas8571 11 ай бұрын
Hi Shawhin, this was a great help for me. Thank you :)
@ShawhinTalebi 11 ай бұрын
Awesome, happy it helped!
@la_rafale3 Ай бұрын
Awesome video!
@briansoulkeys_sa 3 ай бұрын
Thank you for taking the time to teach this was very helpful......😎
@LiliBaross 8 ай бұрын
SUPER helpful, thank you!
@ShawhinTalebi 8 ай бұрын
Glad it was helpful!
@Lalunablanche 6 ай бұрын
Thank you for explaining the process so clearly.
@ShawhinTalebi 6 ай бұрын
Glad it was helpful!
@ifycadeau Жыл бұрын
you’re incredible!!❤
@ShawhinTalebi Жыл бұрын
Happy to help!
@Minh14093 3 ай бұрын
Thank you so much for the instructions!
@user-uf6it3tu1k 7 ай бұрын
you are doing such a nice work i am strugling to 5 to 6 day but when i seen your video i've got comletely knowledge about this stuf thnk you for making this type of content man you are doing such a nice work
@ShawhinTalebi 7 ай бұрын
Thank you for the kind words. I'm glad the content has been helpful!
@StunShockMedia 5 ай бұрын
So super helpful, THANK YOU!
@ShawhinTalebi 5 ай бұрын
Great to hear!
@carlynefournier3462 4 ай бұрын
amazing!!! Thank you so much
@Sanjeevkhatoi 8 ай бұрын
That’s what is called a quality content. Cheers 🍻
@ShawhinTalebi 8 ай бұрын
Thanks, glad you got value from it :)
@user-kf4tt6xk4e 3 ай бұрын
Bless you kind sir! :)
@mdimranhossain7487 10 ай бұрын
wow, Thank you
@miatorreszavaleta5977 11 ай бұрын
Thank you!!!!!!!!!!
@yoonbibaby1122 5 ай бұрын
This is so helpful, thank you!
@ShawhinTalebi 5 ай бұрын
Glad it was helpful!
@mimi-en2qy 8 ай бұрын
Thanks for this video it really helps☺️
@ShawhinTalebi 8 ай бұрын
Great to hear! Thanks for watching 😁
@ahmedyassin98 Жыл бұрын
keep making beneficial videos!
@ShawhinTalebi Жыл бұрын
Thanks, glad it was helpful!
@stevenwilson5556 8 ай бұрын
Thank you for this video
@ShawhinTalebi 8 ай бұрын
Happy it helped!
@richardburns3507 2 ай бұрын
Is it just me or does this bread enthusiast have David Cross’ vocal sound 😂. Thanks for being so clear, comprehensive and genuinely helpful!
@ShawhinTalebi 2 ай бұрын
LOL you aren't the first to make that connection. I guess I need to rewatch Arrested Development to investigate further 😂
@richardburns3507 2 ай бұрын
@@ShawhinTalebi do yourself a flavor and revisit the glory that is Arrested Development and Dr. Tobias Funke. Arguably David Cross’ funniest role. (I am biased though, being from Orange County, CA where the show is set).
@pr5pr 27 күн бұрын
thanx, G!
@josedaviddgt 3 ай бұрын
Thanks a lot!!
@user-vj9bs1ii7g 4 ай бұрын
Very nice and useful
@andresfelipehiguera785 8 ай бұрын
Nice trick, thanks!
@ShawhinTalebi 8 ай бұрын
Glad it helped 😁
@KatherineMackenzieSmith Ай бұрын
This worked so well, thanks! Only issue is that when I tested it on my phone (that has dark mode on) the table outline comes up! Any suggestions for how to get it so the outline doesn't come up on a light OR dark bg? I tried just removing the outline but unfortunately that didn't work.
@ShawhinTalebi Ай бұрын
Good question. You can make the border have no color in Google Sheets.
@stevenng4037 10 ай бұрын
I managed to follow your instructions. Looks good in the Gmail signature settings and in the draft email. But what the recipient sees or myself if I look at the sent email is different. The dividing line is twice as long at the top. Any ideas?
@ShawhinTalebi 10 ай бұрын
Sorry, I'm not quite sure what that could be
@selamawithaile2320 3 ай бұрын
Thank you
@user-mf4fv7bs3z 4 ай бұрын
Well I got lost on step 1 lol....I can't seem to get the cell to be big and square like yours...
@user-dj4wb8zo3v 5 ай бұрын
Awesome Video.. Really helpful
@ShawhinTalebi 5 ай бұрын
Glad it was helpful!
@Ellonyia 4 ай бұрын
Great video. Is there a way to make it so this also shows when we use the app on a phone? I have mine like I want it on my desktop version of gmail but my phone seems to only be able to do a much more simple signature
@ShawhinTalebi 3 ай бұрын
I'm not aware of any way to do something like this for mobile.
@zedius24 4 ай бұрын
thank you
@judesullivan7837 10 ай бұрын
I appreciate this very much! Sadly, I am running into Gmail messages that signature is too long. Are image sizes responsible? Will shrinking social media icons further or head shot solve this issue?
@ShawhinTalebi 10 ай бұрын
Reducing the image size worked for me, maybe try experimenting with that
@ASRobinson 10 ай бұрын
Thanks!
@ShawhinTalebi 9 ай бұрын
Happy to help :)
@user-ju4xw8zw9p 4 ай бұрын
Thank you! Do you have a video on how to make your photo into a circle? I did mine using PicsArt on my phone but I think it probably would've been quicker to do it on the computer. Thanks!
@ShawhinTalebi 4 ай бұрын
No video at the moment, but I was able to do it easily using Canva
@davouchristopherpaul-fu6lq 9 ай бұрын
Thanks Alot
@ShawhinTalebi 8 ай бұрын
You're welcome!
@user-wr4yl7tx3w Жыл бұрын
How do you see the difference between machine learning engineering and data science? Which career path is in greater demand? Can one switch from one to the other?
@ShawhinTalebi Жыл бұрын
Put coarsely, data scientist build models while ML engineers deploy models. My sense is data science is in greater demand, since there is a significant portion of data work in business that doesn't include production models. Yes absolutely. Moreover, I think having a background in one gives is helpful when doing the other.
@Leahsellsjax 4 ай бұрын
so helpful
@user-xm7vv7xt5m 8 ай бұрын
Thankyou Bro
@ShawhinTalebi 8 ай бұрын
Happy to help!
@taylormorgan2822 6 күн бұрын
Hi Shaw! I heard that you may need to use code/html to ensure that email signatures are compatible when sending to different email platforms (gmail/outlook/etc.). Any tips for this? Have you had any issues with people viewing your email signatures after you created your design?
@ShawhinTalebi 6 күн бұрын
I haven't run into any issues like that, but I'm sure using HTML would lead to better formatting across platforms.
@GeorgiaGallagher-he3vw Ай бұрын
Hi there, this is a great tutorial thank you. I have the email set up, but when I try to save it says the "The signature is too long. Please try a shorter signature." is there a solution to this? Thanks
@ShawhinTalebi Ай бұрын
Often the culprit is the image. You can try 1) ensuring the image is a reasonable size (I use 100x100 here) and 2) troubleshooting by building signature element by element to see where issue is coming from.
@edmundramos6563 2 ай бұрын
Hi Shawn, I’m trying to create a signature for Business Gmail address. I followed your KZfaq tutorial exactly, but when I save changes… I get a message that says..” Signature too large.” It says at the outset that there is only 320 characters???
@ShawhinTalebi 2 ай бұрын
Not sure what's going wrong without seeing it. You can try troubleshooting by removing elements one by one, until you don't get the error. For me, using a smaller image fixed this issue.
@datascientist6233 6 ай бұрын
Thank Bro..
@ShawhinTalebi 6 ай бұрын
Happy to help!
@oliviaclancy1516 8 ай бұрын
Great video, but I'm finding the headshot WILL NOT fit properly. The original photo is too big, but when I edit the image size, it lowers the quality. What program do you recommend for creating the right picture size?
@ShawhinTalebi 8 ай бұрын
Good question. I had the same issue. I ended up taking a screenshot of (a smaller part of) my high resolution picture and used that.
@stevenng4037 10 ай бұрын
What are those two dashes/underscores that appear above the image? Why do they appear? I am getting them.
@ShawhinTalebi 10 ай бұрын
That is an automatic divider added by Gmail to any email signature
@NeloFHOC 6 ай бұрын
Thanks bro 🙏
@ShawhinTalebi 6 ай бұрын
Happy to help :)
@guesswhat9653 Ай бұрын
As I reduced my picture and made it 100x100 px my picture became blur, how to solve it?
@ShawhinTalebi Ай бұрын
My workaround for this was taking a screenshot of my shoulder + head in high quality photo. However, there might be specialized tools to do this without losing too much quality.
@IvanaPesic-hv4pq 3 ай бұрын
Thank you for this, not sure if someone asked already but is the white border going to be visible and white in the gmail dark mode?
@ShawhinTalebi 3 ай бұрын
Yes it will! You can alternatively go with a transparent border.
@chasebcates 5 ай бұрын
This was super helpful, thank you! But I'm wondering if there's a way to remove the border instead of changing it white. When I email the signature to anyone using "dark mode", the white cell lines are visible and ugly.
@ShawhinTalebi 5 ай бұрын
Happy to help! You should be able to set the boarder as no color in Google Sheets.
@rebeccabeeler8583 Жыл бұрын
Thank you for this! But, no matter what I do when I upload my image to gmail signature it's blurry. I did a custom email signature from canva at 400x200px and its blurry and now just uploaded just the headshot 100x100px still blurry. I have a pro canva account...i don't get it.
@ShawhinTalebi Жыл бұрын
It sounds like your email sig might be too big. The source below says 80 x 200 pixels is ideal for an image in Gmail. www.hubspot.com/email-signature-generator/email-signature-image#:~:text=Ideal%20Gmail%20signature%20image%20size,for%20a%20more%20compact%20signature.
@DoctorDevify Жыл бұрын
what i did was do everything the way Shawhin did it (used the 100x100 in excel) but when I imported the headshot in later on, I used a 500x500 image and set it to small. This way it wasn't blurry.
@satomi456 5 ай бұрын
Thanks for the video! I was mostly able to get it working . The problem I have is that the picture shows as a broken link when sent. It looks fine in the preview. I've tried 1. Linking from my website a photo thats 100 by 100 px. 2. Uploading a 100 by 100 px with a kb of 9. I'm not sure what else to do. Any suggestions?
@ShawhinTalebi 5 ай бұрын
Not sure what could be going wrong. Even the upload didn't work? Maybe you can try troubleshooting with different headshot sizes.
@satomi456 5 ай бұрын
@ShawhinTalebi it's weird I cleared the cache, rebooted the computer and it worked 🤷🏾♀️
@WideTurn00 8 ай бұрын
Does the white boarder show up on dark mode gmail, why not remove boarder color?
@ShawhinTalebi 8 ай бұрын
That should work too!
@nicolegibbs5675 2 ай бұрын
When the signature is viewed in dark mode, the cell outline box is visible again, is there a way around this?
@ShawhinTalebi 2 ай бұрын
You can set the border as "no color" in Google Sheets.
@aaqibshah81 10 ай бұрын
Thanks for sharing. The issue I'm facing is that the social media icons are not showing as a signature to the recipient, it shows as an attachment. what is the solution for it. thanks :)
@ShawhinTalebi 10 ай бұрын
This forum might help: support.google.com/mail/thread/25873204/how-to-ensure-email-signature-images-display-not-as-attachments?hl=en You make need to try importing the images via a url
@sandeeppillai2678 2 ай бұрын
Why image is not visible on my signature and always I get signature to long message ?
@ShawhinTalebi 2 ай бұрын
Image might be too big. Maybe try adjusting the size.
@AppleDeex 10 ай бұрын
no matter what I do the picture turns out blurry, I tried 100x100, 80x80 and 500x500 and setting to small :( can anyone have an idea why it turns out like this?
@ShawhinTalebi 10 ай бұрын
How big is the original photo?
@harshitthakur55 Ай бұрын
I'm getting white borders if I view it in a dark theme. How do I solve it?
@ShawhinTalebi Ай бұрын
You can set the borders to have no color in Google Sheet.
@harshitthakur55 Ай бұрын
@@ShawhinTalebi Thanks for suggestion but that doesn't work either.
@VerifyAtlas 5 ай бұрын
3:13 how do you make the cell bigger?
@ShawhinTalebi 5 ай бұрын
You can click + hold and drag the edge of the cell label.
@honeymirouwi 5 ай бұрын
is it possible to make it at the center?
@ShawhinTalebi 5 ай бұрын
Sorry, I didn't understand the question. Do you mean centering the text?
@Samuel-dt6sx 5 ай бұрын
I finally got the text in after "signature too long error" but now the picture wont appear in the email just the a box
@ShawhinTalebi 5 ай бұрын
Does this happen even if you upload the image directly to Gmail?
@audicity5678 8 ай бұрын
this is a great tutorial but I suggest yall to finish it first before doin it lol, you'll know why.
@julianaoliveiracerqueira6578 4 ай бұрын
Did anyone got the message: "The signature is too long. Please try a shorter signature."? How did you solve it?
@ShawhinTalebi 3 ай бұрын
Making the headshot image smaller worked for me.
@christianrosas796 3 ай бұрын
This is awesome but when I tried it I keep getting “The signature is too long. Please try a shorter signature” error. I don’t know how. All I have is my picture, name, email, and phone number
@ShawhinTalebi 3 ай бұрын
Perhaps try playing around with different image sizes to troubleshoot.
@franci-uz Жыл бұрын
how did you made your picture in a circle? :)
@ShawhinTalebi Жыл бұрын
I used Canva. You can also use Microsoft PowerPoint.
@granttalbott 6 ай бұрын
I have been working on this for hours! I followed your instruction step-by-step, but when I got to type my text, the text will only show up below the picture and not next to the gray line. How do I fix this?
@ShawhinTalebi 6 ай бұрын
Sorry it's not working, not sure what could be going wrong. Maybe you can make the sig in Google sheets and just paste it over.
@LakmalFonseka Жыл бұрын
How can I get the source code of the signature so I can give it to someone else
@ShawhinTalebi Жыл бұрын
One way is to highlight the signature, right-click, then select "inspect". This should open up source HTML code which you can copy-paste. However, it might be simpler to just copy-paste the signature directly into a Google Doc and share it that way
@LakmalFonseka Жыл бұрын
@@ShawhinTalebi Thanks man!
@kamalnijjar5560 10 ай бұрын
Can I insert 2 images and 2 different signatures
@ShawhinTalebi 10 ай бұрын
I haven’t tried that but I don’t see why not. You will need to be mindful of the signature size.
@Utubepooperful 4 ай бұрын
Can customised signatures be added to mobile emails?
@ShawhinTalebi 4 ай бұрын
Not to my knowledge.
@JayGuerrero-ws5ww 3 ай бұрын
Mine says signarture is too long for some reason
@ShawhinTalebi 3 ай бұрын
Try adjusting the photo size or pruning elements until it isn't too long.
@samborgfeldt8503 6 ай бұрын
I did this but when I send from mobile it’s nothing. How do you set it up on mobile?
@ShawhinTalebi 6 ай бұрын
I don't think you can create a mobile signature that looks like this.
@A1Bokeh 10 ай бұрын
bro how the heck do you make the square bigger ou didnt even show that in the beginning
@ShawhinTalebi 10 ай бұрын
You can adjust the cell size in Google sheets by clicking and dragging the edges of the row/column labels.
@honeymirouwi 5 ай бұрын
I don't know why but when i import the picture the quality is really bad, do you have a solution for that? Thank you so much for this video
@honeymirouwi 5 ай бұрын
i almost cry because of this
@ShawhinTalebi 5 ай бұрын
The image might be too big. You can try using a smaller image. I took a screenshot of my image to reduce the size.
@piercesanders2880 6 ай бұрын
Your in Dallas TX?
@ShawhinTalebi 5 ай бұрын
Yes!
@piercesanders2880 5 ай бұрын
Lets gooo! Love to meet up sometime, if your free! @@ShawhinTalebi
@brandonsalick 6 ай бұрын
did everything as you said and the social media icons won’t show up
@ShawhinTalebi 6 ай бұрын
Sorry your having issues, not sure what's happening. Are you using a url or uploading them? Could also be an issue with the sizes.
@brandonsalick 6 ай бұрын
@@ShawhinTalebi don’t worry i got through. just kept trying until it worked
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