How To Merge Multiple Word Documents / Combine Word Documents into One File

Рет қаралды 165,110

Күн бұрын

See how to merge multiple Word documents and combine them into one file. Use this method to add additional documents to your file quickly and easily without having to copy and paste and reformat. Your newly merged document will retain the formatting of the base document. Once you are done combining documents, you can save the file as a PDF.
📺 Watch Next - • How To Insert A File W... (Insert Attached File in Word)
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TIMESTAMPS ⏰
00:00 Intro - How To Merge Word Documents Into One
00:13 Preparing Files To Be Combined Into One
01:06 Insert Text From File
01:39 How To Name Files To Be Inserted
02:36 Save Merged File as a PDF
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KEYWORDS: #MSWord, merge word documents, combine word documents, insert word documents, add word documents together, merge multiple documents into one, combine multiple documents into one, merge word documents into one and retain formatting, save merged document as PDF, Sharon Smith HR, @SharonSmithHR
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Пікірлер: 157

@lordcharfield4529 11 ай бұрын

Thank you so much Sharon! You’ve just contributed to the completion of an NHS annual report!

@SharonSmith 11 ай бұрын

Glad you found it helpful! Thanks for watching!

@charlesnorris8147 Жыл бұрын

Mrs. Smith, thanks for sharing your knowledge with us. 👏🌹

@SharonSmith Жыл бұрын

Glad to help! Thanks so much for watching my videos!

@christinasanders8580 2 жыл бұрын

Thank you, this was very helpful and straightforward.

@SharonSmith 2 жыл бұрын

Glad you found it helpful, Christina! Thanks for watching!

@savannaleehodgkinson189 10 ай бұрын

Thank you SO SO uch. I am putting together my dissertation and wanted to cry I was struggling so much. Your video came to my rescue!

@SharonSmith 10 ай бұрын

So glad to hear my video helped you out! Thanks for watching! Good luck on your dissertation!

@awinbisa Жыл бұрын

thanks sharon. Didnt realise how easy it was. Saved me messing with copy and paste!

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching!

@mikelong6746 2 жыл бұрын

Thank you! You explained it clearly and quickly. Thanks.

@SharonSmith 2 жыл бұрын

Glad you found it helpful, Mike! Thanks for watching!

@wejussgonread 2 ай бұрын

You helped me tremendously. Such a time saver! Thanks Sharon!

@SharonSmith 2 ай бұрын

So glad to help! Thanks for watching!

@onehipsista Жыл бұрын

Worked like a charm! Thank you.

@SharonSmith Жыл бұрын

You are very welcome! Thanks for watching!

@mmforyou Жыл бұрын

How happy you are while explaining the concept. Look at your face. Beautiful smile.

@SharonSmith Жыл бұрын

Thank you for your kind words! Thanks for watching!

@VK-tl5dp 8 ай бұрын

SO helpful! Thank you!

@SharonSmith 8 ай бұрын

Glad to help! Thanks for watching!

@oliviagrace7487 Ай бұрын

Thank you so much! This is exactly what I needed. I appreciate you sharing your knowledge with us.

@SharonSmith Ай бұрын

I'm so glad you found it helpful! Thanks for watching and for subscribing to my Channel!

@denisewade2638 3 ай бұрын

Thank you so much. I have never merged Word documents before this was a big help.

@SharonSmith 3 ай бұрын

So glad to help! Thanks for watching!

@rispamuiruri3935 18 күн бұрын

Very helpful, thank you.

@SharonSmith 17 күн бұрын

Glad to help! Thanks for watching!

@Zephyrpr 4 ай бұрын

Thanks so much!!! Gained new knowledge about Word. 😊

@SharonSmith 4 ай бұрын

Great to hear! Thanks for watching!

@domingocombate8351 Жыл бұрын

This is the best free software Ive seen. Respect.

@SharonSmith Жыл бұрын

Thanks Domingo! Glad you found it helpful. Thanks for watching!

@komalsaraiya1345 Жыл бұрын

Thank you! Very helpful!!

@SharonSmith Жыл бұрын

Glad to help! Thanks for watching!

@gabygarcia5514 Жыл бұрын

Just what I needed thanks!!

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching!

@baskarp5495 Жыл бұрын

Super helpful...thanks!

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching!

@escribidormadrid3463 11 ай бұрын

Thank you. It worked perfectly.

@SharonSmith 11 ай бұрын

Glad to hear it helped you out! Thanks for watching!

@ahmedalkhafage4711 2 жыл бұрын

many thanks Sharon

@SharonSmith 2 жыл бұрын

You are very welcome, Ahmed! Thanks for watching!

@Qaisar.Raheem 2 жыл бұрын

Thank you for sharing nice information

@SharonSmith 2 жыл бұрын

Glad you found it helpful! Thanks for watching!

@amyalvar Жыл бұрын

I love your videos!

@SharonSmith Жыл бұрын

Thank so much for watching my videos!!

@DhammanistaChannel 7 ай бұрын

Thank you for this helpful tip.

@SharonSmith 7 ай бұрын

Glad to help! Thanks for watching!

@srinivassoumavansi9389 Жыл бұрын

Thank you very much, its a great thing 🙏

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching!

@husseinm.5660 Жыл бұрын

thank you very much, smooth tutorial

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching and subscribing to my channel!

@R3DACT3D9 6 ай бұрын

Thank you for the assist.

@SharonSmith 6 ай бұрын

Glad to help! Thanks for watching!

@claudiurotaru1185 6 ай бұрын

Very helpul, thank you so much!

@SharonSmith 6 ай бұрын

Glad to help! Thanks for watching!

@mariaalonso-cummins438 7 ай бұрын

You are awesome! Thank you!

@SharonSmith 7 ай бұрын

Thanks for watching!

@chrissygirl3870 Ай бұрын

Thank you!!

@SharonSmith Ай бұрын

Thanks for watching!

@kishorep947 Жыл бұрын

Love ur guide❤️

@SharonSmith Жыл бұрын

Thank you! Glad you liked it. Thanks for watching!

@humanresources1922 Жыл бұрын

Excellent video very helpful, thank you. I also use export to save as pdf as well.

@SharonSmith Жыл бұрын

Glad you found it helpful! Thanks for watching!

@lovepeace1953 11 ай бұрын

Liked and Subscribed , Thanks for the content

@SharonSmith 11 ай бұрын

Thank you so much for liking and subscribing to my Channel! I'm glad you find it helpful. Thanks for watching!

@mansdorfvonbraun6532 2 жыл бұрын

Thanks!

@SharonSmith 2 жыл бұрын

Thank you so much MANSDORFvonBRAUN! You are my first Super Thanks❣ I really appreciate your support for my Channel and your donations go directly toward creating new videos on the channel. I wish you the best! 😊👍

@vulanihlungwani2188 Жыл бұрын

Very helpful 👌

@SharonSmith Жыл бұрын

Glad to help! Thanks for watching!

@Rizzstrainingorder_ 2 ай бұрын

Thanks I needed this for a project

@SharonSmith Ай бұрын

Glad to help! Thanks for watching!

@Dear422 3 ай бұрын

Thank you so much

@SharonSmith 3 ай бұрын

Glad to help! Thanks for watching!

@tuyizerejeanbosco6951 17 күн бұрын

Wowo, Amazing,,,, Thank you🥰🥰🥰

@SharonSmith 17 күн бұрын

Thanks for watching!

@philipjose8092 8 ай бұрын

Very useful.

@SharonSmith 8 ай бұрын

Glad you found it helpful! Thanks for watching and for subscribing to my channel!

@MojosGirl4Ever 8 ай бұрын

Thank you!!🤩🤩

@SharonSmith 8 ай бұрын

Thanks for watching!

@kenabi2804 3 ай бұрын

THANK YOU!!!!!!!!!!

@SharonSmith 2 ай бұрын

Glad to help! Thanks for watching!

@adriene1960 10 ай бұрын

Very helpful

@SharonSmith 10 ай бұрын

Glad to help! Thanks for watching!

@paparipapari2899 2 жыл бұрын

It was excellent and practical 😘😍🌹

@SharonSmith 2 жыл бұрын

Glad you found it helpful! Thanks for watching!!

@mansdorfvonbraun6532 2 жыл бұрын

If this is too much for you, I understand, apologize, and shall fade away.

@aamvlogger3439 Жыл бұрын

Thank you soooo much🤗🤗

@SharonSmith Жыл бұрын

Glad to help!! Thanks for watching!

@kaludactn Жыл бұрын

Thanks for the advice. Question: How about insert a part ( 3 pages form an 8 pages word) to a another word document?

@thomas6163 Жыл бұрын

Very informative, straight to the point. Thank You.

@SharonSmith Жыл бұрын

Glad to help! Thanks for watching!

@GFSHS3 6 ай бұрын

@@SharonSmith Great video. I am interested in how can I insert part of a separate document into the text?

@flaxrinumezayanoa9433 Жыл бұрын

THANK YOU

@SharonSmith Жыл бұрын

You are very welcome! Thanks for watching!

@Kongnections 11 ай бұрын

how do you merge word docs if you are working on the online/cloud version of MS Word? I don't see the Object in the online version of word?

@bikedawg 10 ай бұрын

Thank you for this video. Is there a way, outside of word, to consolidate a set of word documents into one? I basically want to select a bunch of documents and consolidate them in a stack, similar to printing a bunch of documents sequentially.

@walidja Жыл бұрын

Amazing, Awesome Thank a lot of about lesson

@SharonSmith Жыл бұрын

Thanks for watching! I'm glad you found my video helpful!

@walidja Жыл бұрын

@@SharonSmith Especially your pronunciation simple word and clear very comprehensive

@H.pylori Жыл бұрын

Thank you!

@SharonSmith Жыл бұрын

You are very welcome, thanks for watching!

@H.pylori Жыл бұрын

@@SharonSmith It worked flawlessly. I believe that numbering the documents is the key to making this work. Thanks again so much. I have now subscribed. Please accept my super thanks for your efforts. I know it is a small amount, but best that I can do at this time. Super Thanks did not work. Will use paypal.

@efthimiosspiridopoulos9531 11 ай бұрын

Thank you Sharon! Can this be dynamic? i.e. when Document01 changes the new document gets updated.

@Msmissymist 9 ай бұрын

Thanks

@SharonSmith 9 ай бұрын

Thanks for watching!

@eppantelidis1 Жыл бұрын

This is a "text" merge. What happens if the word document contains pictures, tables etc? Many thanks for your help. Very clear and on the spot advice

@sajojsunar7644 Жыл бұрын

Let me know if you find the solution. Thank you .

@ektorasbountioukos1251 Жыл бұрын

Anyone found a solution to this?

@sajojsunar7644 Жыл бұрын

@@ektorasbountioukos1251 use online file merger.

@mohammed199866 Жыл бұрын

@@sajojsunar7644 do you have any website that you recommend? Thank you

@aathmajagopan8497 4 ай бұрын

If you want to merge word files with photos and all i used groupdocs word merger it worked pretty nice for me do try 😊

@eitandoctor8166 Жыл бұрын

Thank you. Would it be possible to merge part of another word document, and not all of it?

@johnpaulnamugot7102 Ай бұрын

this is absolutely helpful ms. sharon.. but one more thing.. is this working with different layouts? ex: main document portrait with default margin the other one that i want to insert is landscape with .5 margin can be this possible without manually tricking the page setup?

@rohitrai4811 Жыл бұрын

great

@SharonSmith Жыл бұрын

Thanks for watching!

@syedikramullah1114 2 жыл бұрын

Nice Sharon mam

@SharonSmith 2 жыл бұрын

Thanks for watching, Syed!!

@syedikramullah1114 2 жыл бұрын

@@SharonSmith mam please make unit cost calculation in excel how to calculate ?

@leitorres5629 Жыл бұрын

Is there a page limit of what you can add? I have a document that 90+ pages that I need to add to a pretty big file, every time I try adding it, only the first page comes in.

@ticeswackhamer5402 Жыл бұрын

Great video. I was so happy to find it, but unfortunately when I hold down the Ctrl key, it does not allow me to select a second document. I tried Command, which is the usual key for selecting more than one document, but that didn't work either. I'm on a Mac, running MS 365, version 16.71, the latest update. Any idea why this isn't working? Seems very straightforward.

@OchreDeb Жыл бұрын

Same issue. Can't select more than one document.

@mindfulmoments4956 Ай бұрын

Thanks, but was wondering if I could merge while keeping the formatting of the other document. For example, when I merged a table, the spacing (row spaces) seem to change!

@SharonSmith Ай бұрын

Hello! Merging multiple Word documents while preserving the formatting, especially for elements like tables, can be challenging due to the way Word handles styles and formatting across documents. However, there are several methods to merge documents while retaining their original formatting as much as possible. Here are some effective approaches to try. I hope this helps! Method 1: Using "Insert Object" Open the Primary Document: Open the document into which you want to merge other documents. Insert Object: Place the cursor where you want to insert the second document. Go to the Insert tab. Click on Object (found in the Text group). Choose Text from File. Select the Document: In the dialog box, select the document you want to insert. Click Insert. This method usually retains the original formatting of the inserted document. Method 2: Copy and Paste with "Keep Source Formatting" Open Both Documents: Open the document you want to copy from and the document you want to paste into. Copy the Content: Select the content (including tables) you want to copy from the source document. Right-click and choose Copy (or press Ctrl + C). Paste with Formatting: In the destination document, place the cursor where you want to paste the content. Right-click and choose Paste Special > Keep Source Formatting (or press Ctrl + V and then select the Keep Source Formatting option from the Paste Options that appear). This ensures that the formatting from the source document is preserved. Method 3: Use "Combine" Feature for Track Changes Open Both Documents: Open the primary document and ensure it is ready for merging. Combine Documents: Go to the Review tab. Click on Compare and then select Combine. Choose the documents you want to combine. You can add the second document to the primary one, and the combined document will show changes while keeping the formatting intact. Method 4: Adjusting Table Styles Manually Sometimes, even after merging documents using the above methods, table formatting may still need adjustment. Here’s how to fix it: Select the Table: Click on the table to select it. Table Tools: Go to the Table Tools Design and Layout tabs that appear. Adjust Table Properties: Use the Table Properties to adjust row spacing, cell margins, and other formatting details. Manually adjust any specific formatting like borders, shading, and font styles to match the original document’s style. Method 5: Create a Master Document Create a New Document: Open a new blank document to act as the master document. Insert Documents as Subdocuments: Go to the View tab. Click on Outline. In the Master Document group, click Show Document. Click Insert and choose the documents you want to merge. Each document will be inserted as a subdocument, retaining its original formatting. Best Practices Consistent Styles: Ensure that styles (like headings, normal text, etc.) are consistent across documents to minimize formatting issues. Check Compatibility: If documents are created with different versions of Word or different templates, check for compatibility issues that might affect formatting. Manual Adjustments: Be prepared to make some manual adjustments after merging, especially for complex formatting elements like tables. By following these methods, you should be able to merge multiple Word documents while retaining their original formatting as much as possible.

@mindfulmoments4956 Ай бұрын

@@SharonSmith /Thank you so much for taking the time to write. I will check out what you have written sometime soon. Thanks again! I appreciate it. :)

@AndreaOVERCHINA Жыл бұрын

I would like to know how is possible to merge 2 docs in different languages, as one doc is the translated version, I need the each paragraph follow with the translated version.

@harrisonsmovietributes1689 Жыл бұрын

what if your other documents have different size margins and layout?

@angellas.1314 10 ай бұрын

You look so much like Tina Fey!!

@tommishajohnson1013 2 жыл бұрын

How do you merge two documents and keep the formatting of each document?

@CC-uq7cv 2 жыл бұрын

I want to know this also!

@hssemisbhdc2215 2 ай бұрын

JUST ONE WORD "'THANKS''

@SharonSmith 2 ай бұрын

Glad to help! Thanks for watching!

@katechen1413 Жыл бұрын

I can't find "insert object". My Word files are in Google Docs. Can I still do this? Plus, I have LOTS of them to combine.

@smohidee Жыл бұрын

Hello, In a tillable form, can we add rows in a table while the document is protected….

@SharonSmith Жыл бұрын

Hello - not if the entire document restricted to filling in forms, however you can restrict only parts of your document if you need to allow some items to be editable. Not sure if this will work for what you need to do, but here is a video on how to do that: kzfaq.info/get/bejne/jtmYabecm96ucmw.html Hope this helps! Thanks for watching!

@smohidee Жыл бұрын

@@SharonSmith Thank you for your reply... Locking part of the document is something I will try.... However, my query was in a table I need a plus or add a row button to add employees handling a particular task, I created a table with three rows.... At times more than three employees are handling this task

@loveisallthereis Жыл бұрын

I have 2 word files which have been edited separately. They also have had new comments added on both which are different. How can I merge these 2 documents without repeating their contents? Is this possible?

@jrscisneros 2 жыл бұрын

Nice! Hard to see on mobile though…

@SharonSmith 2 жыл бұрын

Thanks Joseph! I appreciate the feedback. I will have to zoom in more. 😉 Thanks for watching!

@michellehumphrey5987 16 күн бұрын

Help! Every time I do this, it only carries over the first page of each document. As an example, if my document 2 has 10 pages, only page 1 carries over.

@anisghattassi Жыл бұрын

Also are you using the Mac or PC version?

@oplapman10 Жыл бұрын

Anis, Are you using a Mac? I'm having issues trying this on a Mac

@TheChamberRoomExperience 3 ай бұрын

When I say merge. I mean 2 similar documents and make them one. The edits that were done on one will show up and the additions will show up in one doc without it repeating. I am working on a dissertation while someone else has a copy and is editing. I kept working on it. I wished that I worked on it while IN google Docs then I would not have had this issue. She could have worked on it at the same time as me. Now I feel as if she did all that work for nothing or what I did was for nothing. I am trying to find the video that will merge similar docs. I can't seem to find a video on that.

@SharonSmith 3 ай бұрын

This video may help you...it is how to compare two similar Word documents to identify the changes: kzfaq.info/get/bejne/o6dlnKWe25uoiZs.html I hope this helps! Thanks for watching and good luck with your dissertation!

@TheChamberRoomExperience 3 ай бұрын

@@SharonSmith Thank you so much! I appreciate it! TEAMWORK!!

@StitchsLoft Жыл бұрын

What if you have TWO formats and do not want change either one! =/ HELP!

@davidstokes9706 2 жыл бұрын

I like your videos!! Let's say you have those 3 documents and have them as fillable forms. It there a way that you only have to fill one out and it will then fill out the other 2? The reason is that I need all the information on 1 file, but only need some of those on another. And for the other documents I don't always need them, and some are double sided. Currently I have them in just one document, but to print out what I want it's kinda of a hassle to try and remember which pages I need to print when I go to print them. Having just 1 document fill out documents in other documents would be so much easier. Then I just select the window that has the document I want and print it. Thanks!!!

@abigaillinhardt5478 9 ай бұрын

Holding control does not let me pick more than file. Any ideas, anyone?

@datha1605 Жыл бұрын

how to merge page s into One File ?

@AlanaGurl 7 ай бұрын

Mines doesn’t say “insert object”. Where is that? It lets me insert everything else 🤷🏽‍♀️

@WakiliStephenMakau 4 ай бұрын

What about a document with footnotes?

@JJ-gm4ck 9 ай бұрын

doesnt work with docx with jpg files

@travelling_vlog8 Жыл бұрын

But font and format get disturbed

@ShahidAli-cw4kx 2 жыл бұрын

First View

@SharonSmith 2 жыл бұрын

Thanks for watching!

@demariz_fenriz Жыл бұрын

Very informative! Thank you ma'am! If you don't mind, i just wanna ask you this.... Why are you soo beautiful?! If being beautiful was a crime, you’d be guilty as charged, and i just got lost in your eyes! 😦🥺

@SharonSmith Жыл бұрын

You are too kind! Thanks for watching my videos. I'm glad you found them helpful!

@adriene1960 10 ай бұрын

How do you zip files, my instructor wants me to zip my as S to her!!! 😬

@SharonSmith 10 ай бұрын

Hello! If you are on a Windows PC, you can open your file explorer and select either the file folder, or the individual files that you want to Zip/Compress and then just right-click your mouse and select "Compress to Zip File" and that zipped file folder should save in that file location so you can email it. I hope this helps! Thanks for watching my videos!