How to use Appointment Schedule in Google Calendar (Tutorial)

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Күн бұрын

Google Calendar now lets you create a bookable appointment schedule for free. In this video tutorial, Scott Friesen shows you everything you need to set up and manage your appointment schedule. So if you want to book meetings with ease and not have to pay for Calendly or other scheduling tools, this is the feature for you!
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Пікірлер: 148

@audrauitto69 6 ай бұрын

Thank you for that comprehensive tutorial on this feature! Iʻm ready to use it for my scheduling.

@ellenithernandez9195 8 ай бұрын

This helped so much! A huge thanks to you for the easy-to-follow instructions!!🙏

@Simpletivity 8 ай бұрын

You are so welcome, Ellen. Thanks for watching and sharing your comments!

@KatyFlashBasketballGirlsYouthB 28 күн бұрын

Great video. simple to understand, I have been looking for something like this for a few weeks. Thank you

@Simpletivity 27 күн бұрын

You are very welcome. All the best as you set up your schedule!

@BrianKotoka 6 ай бұрын

Great job with the explainer. Really helpful

@annette2687 10 ай бұрын

Thanks Scott! Works perfectly. Will save me so much now that I won't have to pa Calendly.

@Simpletivity 10 ай бұрын

You are very welcome, Annette. All the best with setting up your schedule!

@emmat3531 3 ай бұрын

Wow. Thank you so much for this tutorial. I learned about this feature during a webinar last week and had no idea how to activate it. You have a new subscriber!

@Simpletivity 3 ай бұрын

Welcome to Simpletivity! I'm so glad you found this video helpful.

@gregasimciczorz3877 8 ай бұрын

Thank you for your tutorial. It is simple, clean, and well-presented. I am missing from google appointment schedule the options, the invitee can choose the type of event (google meet or in person). Calendly offers this solution.

@brendahinkle9706 7 ай бұрын

This video was extremely helpful and easy to follow. Thank you!!

@Simpletivity 7 ай бұрын

You're so welcome! Thanks for watching!

@Kile-TV 10 ай бұрын

Awesome Video! I didn’t know this even existed 😮 Thank you Scott!

@Simpletivity 10 ай бұрын

You are very welcome. Enjoy!

@DrFedericoBaenaQ 5 ай бұрын

Fantastic Tutorial. You have a Disney presenter voice, very clear and easy to understand. Congrats!!

@Simpletivity 5 ай бұрын

So glad you enjoyed this tutorial. And thank you very much for the compliment!

@kathleenkeene5284 9 ай бұрын

That was great, thank you. I now want to know how to add that to my email.

@farzadmf 10 ай бұрын

Very nice and detailed walkthrough, thank you!

@Simpletivity 10 ай бұрын

You're very welcome!

@Getmoreonlinereviews Ай бұрын

Thanks! Great explanation and made it super easy to follow and set up.

@Simpletivity Ай бұрын

So glad you found this helpful. Thanks for watching and commenting!

@JamesSmith-mg1ns Ай бұрын

Another great tutorial Scott. So glad I found your page. Can you share the link in mass emails? Thank you

@APLangTutor 9 ай бұрын

Thank you, Scorr. Thorough as always. I am working on a Mac in a Google Workspace account attached to my WIX website. My options and screen look nothing like I see here. What am I possibly missing?

@andykwiecien6019 3 ай бұрын

Great job. THANK YOU!

@Simpletivity 3 ай бұрын

Glad it was helpful!

@takingcareofbiz1 10 ай бұрын

Great feature. Thanks for the excellent tutorial.

@Simpletivity 10 ай бұрын

You're welcome! Thanks for watching!

@IfeomaEze-rh5dg 3 күн бұрын

very educative, thanks. I just saw an option under the "Booked appointment settings called Guest Permission" What is that for?

@nasirbakhtyarii 10 күн бұрын

Thank a lot, great tutorial.

@Simpletivity 7 күн бұрын

You're welcome!

@ChrisCastro08 5 ай бұрын

Great Tutorial. Thanks for the info

@Simpletivity 5 ай бұрын

You are very welcome, Chris. Thanks for watching!

@MargaretSchneider-cj6rr Ай бұрын

I appreciate your detailed explanation. As a new gmail user it was very complete. I wish gmail would let you choose the calendar of your choice if you only get one on the free version. My main calendar is taking a back seat to my classes which are only for a couple of semesters but that's the calendar I need to work from for now. I had to watch a couple of spots multiple times to see where you jumped to. I couldn't find it on my calendar. Plus you don't warn people that only one calendar is visible until mostly through the presentation so I spent some time trying to figure out why most of my calendar dates and times were not there.

@Simpletivity Ай бұрын

Thanks so much for the feedback, Margaret. I really appreciate it. And I'm so glad that you found this helpful!

@hillcrest1363 2 ай бұрын

So helpful! Thank you.

@Simpletivity 2 ай бұрын

You're so welcome!

@learningdevelopment_techma8549 5 ай бұрын

Thanks a lot for this tutorial. Was of great help!

@Simpletivity 5 ай бұрын

I'm so glad to hear that. Thanks for sharing!

@tedfisher2956 Ай бұрын

Thank you! Great video!!!

@Simpletivity Ай бұрын

You're very welcome!

@ravensmood Ай бұрын

Great work here. Thank you

@Simpletivity Ай бұрын

Thank you too!

@marcomomenitoronto 5 ай бұрын

Very clear and perfectly explained

@Simpletivity 5 ай бұрын

I'm so glad to hear that. Thanks!

@andreanicol7588 10 ай бұрын

I wanted to use Google calendar on my phone as it shows appointment times in description. At least, it does on the website but it doesn't seem to in the app. Is there a way to set this up?

@SonyaStearns 6 күн бұрын

Thanks for the great video. When someone books with me, will Google Calendar automatically send me a notification? (Perhaps I missed this early on in the video. . . )

@filipurkin4462 10 ай бұрын

Is there way that Booking form automatically fil into sheets? And is there Sheets with all the listed bookings ?

@erinlewis5481 10 ай бұрын

My only issue is EVERY appointment schedule (slot) shows up on my calendar, even the ones that are not booked. I cannot stand the clutter. I sent in feedback. Any suggestions?

@rebekahland4716 2 ай бұрын

Adding a link for payments and an automated confirmation and reminder message function would be great!!

@kensleylewis 9 ай бұрын

Do guests have to first log into Google in order to see and book events? Or is it publicly visible for anyone even if they do not have a Google account sign-in?

@kristhelallada7400 8 ай бұрын

Great info!

@Simpletivity 8 ай бұрын

Glad you think so!

@alusojr019 Күн бұрын

Thanks for this, though I can't see appointment schedule on my calender when setting up a meeting

@juliendzuidzia797 13 сағат бұрын

thanks a lot for the great tutorial ! do you know if it's possible to add a 30' minute buffer only to existing meetings? Ex: I have a meeting scheduled from 10h to 10h30. Next slot available should be 11h, but the guest might as well chose 11.30 (which is not possible in default settings as it's add 30' to each possible slot)

@nictegki 9 ай бұрын

could you please talk about the payment settings?

@kensleylewis 9 ай бұрын

What if the guest wants to cancel their reservation or a specific date, but still keep that time slot available on the calendar? Is this possible?

@user-ts7kl8ze9m 8 ай бұрын

Any idea when Zoom will be incorporated with this? Looks like Google Meet is the only virtual option.

@oskarlitwinpl 12 күн бұрын

Hey! Do you know how to enable the options of this button for appointment 0:27 ? i have only Events and Tasks :(

@quebecnujazz 16 күн бұрын

How would you allow users to take a different duration for the meeting ?

@melindajones1350 9 күн бұрын

Can I schedule more than one person on a single calendar? Julie & Fran both can do appointments for the team and are in the same location but work off of one calendar?

@yaochenglim6473 6 ай бұрын

Hi I am just wondering Google Appointment Schedule... When someone book an appointment, would I received notification of the appointment made?

@ceafva 6 ай бұрын

How do you prevent them seeing private appointments, like dr appts

@traceeogrady1458 2 ай бұрын

This was very helpful. I wish it was easier to set up diverse scheduling week to week like doodle BUT since it's free, I guess I'll accept I have to work a little harder to customize my weekly availability.

@Simpletivity 2 ай бұрын

Yes, it may not have all the additional features of other paid tools. But it does get the job done!

@takingcareofbiz1 4 ай бұрын

Great video, Scott! Thanks. What if someone needs to change their appointment day or time? How do they do that?

@Simpletivity 4 ай бұрын

Within the calendar event (and email notification), there is a link that they can use to cancel or reschedule.

@nunopisco6699 6 ай бұрын

The video is great, thanks a lot!!! Is it possible to update google scheduled appointments on smartphones or just on computers?

@Simpletivity 5 ай бұрын

You're welcome! For now, it looks as though the ability to edit these types of appointments are reserved for desktop.

@akamars 10 ай бұрын

Great feature but unfortunately it's for 1 to 1 appointment only. I'd love for it to have the option of 1 to many appointments as well. For example if I want to run group sessions so a set number of people can book to the same appointment slot (say a virtual group class).

@Simpletivity 10 ай бұрын

Yes, let's see if this feature gets added soon. Thanks for your input!

@ambriaglotanning 9 ай бұрын

Agreed!!! We need this too!

@abdhusetyawan2145 7 ай бұрын

trust me they wouldn't provide that feature even if they could. Because at that point they get more money (capitalist style). The solution to that is that you add a new user to your Google Workspace, which of course will increase your bill. That's what Calendly done. Add more users and you can create multiple appointment in same time and ignore the conflict. It same business revenue streams concept.

@abdhusetyawan2145 7 ай бұрын

you can create ton of various calendar, but it will always refers to primary calendar. i've chating with google workspace customer service. the scenario for ignoring conflict is impossible because primary calendar will point the time as busy. other appointment even with different calendar is useless.

@gabyorozco1846 6 ай бұрын

this is an amazing tutorial, so clear and easy to follow! I'm curious if its possible to add two appointment schedules in the same google calendar account? hope my question makes sense and if so, how can that be done? For example, one appointment schedule titled 1:1 with Scott and another one titled 1:1 with Peter (say they're consultants at the same office and want to be able to see each others calendars and manage everything under the same email account)

@gabyorozco1846 6 ай бұрын

I figured out that it is possible by clicking on create and then appointment schedule, but you have to upgrade to the premium version to do so

@Simpletivity 6 ай бұрын

That's right, in under to manage 2 different schedules, you must be on a paid plan. Thanks for sharing!

@sherylspangler Ай бұрын

Hi! very helpful! How do I edit an appointment schedule that is already set up? Thanks

@sherylspangler Ай бұрын

I found my answer! Thanks again for a great tutorial!

@Simpletivity Ай бұрын

You are very welcome and glad that you found your answer!

@r24r42 3 ай бұрын

What happens if I regularly change time zones but want to have my availability be say in my respective local 10am-7pm whether I'm in country A or B? Is there any way to schedule this as repetitive for say 3 months for 1 time zone and then another 3months another time zoe is the basis?

@Simpletivity 3 ай бұрын

To the best of my knowledge, this is not possible without creating 2 different schedules (1 for each time zone).

@poonam4769 9 ай бұрын

That's a great feature but I am not able to find the appointment schedule option. I am using paid Google Workspace. Instead of this, there is an appointment slots option I found.

@Mjae72 8 ай бұрын

I had the same problem found that 1 you need to have a Google Individual Plan or 2 a Google business standard plan to access Appointment schdueling then you go into the calender settings and switch it from appointment slots to appointment schdueling

@valentinocinematics 6 ай бұрын

To add on and clarify, I was struggling with the same issue. It has to be a business standard account at least. If you have the most basic one, business starter then you will not get this feature. Soon as you upgrade though, it will appear in your calendar.

@leanneb7222 5 ай бұрын

Thank you 😊 i have embed my calendar in a google sites page but for some reason, it shows up with horizontal and vertical scroll bars. Can you make a video that shows how to remove them please 😊

@Simpletivity 5 ай бұрын

By default, the width should be 100% of the space you embed it in. As for the height, you can change this in the embed code. Height is 600 pixels by default, you can change this to a larger number if you like.

@keigzwitthekeys 10 ай бұрын

Okay I'm having a hard time figuring this out. My personal account I can do everything in video but on my business account where i want to use this all i have is appointment slots and in the settings I don't have the check box to change it like Ohers suggested in comments. What do I do or why is this a problem?

@KathrynMcClatchy-UtNC 6 ай бұрын

I'm having the same problem. Have you figured it out?

@guruprasadgadgil7992 2 ай бұрын

Hello, Thank you for this tutorial. I created the appointment schedule and forgot to add the location. So, I edited and added the Zoom link. But people who already booked appointments without having the Zoom link in it. How do I edit the schedule so that all the existing appointments are updated with the Zoom link?

@Simpletivity 2 ай бұрын

Good question, however I'm not sure if that's possible. You may have to go back and edit the previous ones.

@erickenriquez7050 3 ай бұрын

Is this zoom intergratable?

@RichardLymer 5 ай бұрын

How do you remove the Google text footer....create your own schedule page/powered by Google? Any ideas/thoughts appreciated

@Simpletivity 5 ай бұрын

I believe if you are using a paid version of Google Workspace, this footer no longer appears.

@CyberSecurityEasyDotCom 3 ай бұрын

Very useful. Thank you!

@Simpletivity 3 ай бұрын

You are very welcome!

@jaymeyer5333 Ай бұрын

I cannot get it to show me what others see…help!

@zactighe7669 10 ай бұрын

Can this set up multiple booking calendars? Example: One for booking paid consultation (I saw Google can connect these calendars to stripe) and one for booking new business meetings (which would not be connected to stripe)?

@michaelgillies8179 9 ай бұрын

I'm trying to figure this out too.

@user-cy9or1db1u 7 ай бұрын

Is this for a paid subscription? I don’t have the same options. So frustrating watching these tutorials to get into and they don’t explain these nuances

@user-gd7wu3bq2y 6 ай бұрын

I like this feature, but curious if there is a way to pull any other fields from the form into the Meeting title. Like right now it says 1:1 with Scott and then in parenthesis the name of the person who made a booking. I want to see the company name the person is from. I have a required field on the form but it only shows up in the details of the meeting. How can I pull it into the meeting title?

@Simpletivity 5 ай бұрын

That's a great question. However, I don't have a good answer for you. I'm not aware of a way to bring this into the title.

@keywordniches2207 8 ай бұрын

i have 2 questions. 1. what if i only have 1 day in a month for filling my classroom. then i need to do disable the other 29 days for availibility or is there another way? 2. i want to put this on a wordpress site. do people who fill the fields in needs to have a google account ? thank you

@Simpletivity 7 ай бұрын

You can select as many or few days as you like. So just 1 day a month is fine. And no, users do not need a Google account to book a time with you.

@sehablamarketing 10 ай бұрын

Hi Scott my calendar only allows me Task and Events, I don't seem to have that feature 🤔

@Simpletivity 10 ай бұрын

If you don't see it just yet, it should be coming to your account very soon.

@seanyounk1 4 ай бұрын

15:20 Ways to share our calendar

@DJasonLong 3 ай бұрын

how do individuals book recurring booking rather than bok one by one.

@Simpletivity 3 ай бұрын

Unfortunately, Google Calendar Appointment Schedules don't allow individuals to book multiple recurring meetings at once. The system is designed for scheduling single appointments based on your availability.

@RajatSharma_1111 10 ай бұрын

Is this only available for corporate accounts? I cannot see in m y personal gmail.

@Simpletivity 10 ай бұрын

If you don't see it just yet, it should be coming to your account soon!

@ashcrawford7425 10 ай бұрын

Fundamental error when you upgrade to multiple calendars. It will search the chosen calendar and always the default for available appointments. When an appointment is made, it is only added to the default calendar; you must manually transfer it to the correct calendar. If this is done later, the booking on the default calendar will cancel that time slot of all your other calendars. I hope that makes sense; I am happy to clarify. I will be extremely happy if someone tells me I'm wrong and has a solution.

@ashcrawford7425 10 ай бұрын

I retract that; you can't transfer to the correct calendar. You can copy it over, but the default booking still exists, which blocks that appointment slot for all other appointment slots. If you delete the default, it sends an email cancelling the appointment. As @akamars said below, this can only be used for 1 to 1 appointments; the upgrade for multiple calendars is useless.

@abdhusetyawan2145 7 ай бұрын

@@ashcrawford7425 believe me they wouldn't provide that feature even if they could. Because at that point they get more money (capitalist style). The solution to that is that you add a new user to your Google Workspace, which of course will increase your Google workspace plan's bill. LOL

@kire_S 8 ай бұрын

Sorry, what if I created a booking appointment schedule and I want to set off some days once is created? Is there a possibility? Thank you

@Simpletivity 7 ай бұрын

Great question. All you need to do is select those specific events or event blocks on your calendar and you can choose to delete them.

@wangzig9800 Ай бұрын

thank you, is it for the free google account? or for the premium plan????

@Simpletivity Ай бұрын

You can have 1 booking type with the free account.

@marlonvelasquez9524 5 ай бұрын

Is it possible to show the full calendar (month view) on a website to get an appointment ? Wonderfull tutorial

@Simpletivity 5 ай бұрын

It looks like the mini-month-calendar plus the week view to select are the only options right now.

4 ай бұрын

Yep, I was checking the options and the problem I found, was, when the calendar has the full view and someone book am appointment, that appointment appear in the calendar. The only way I have found to don't show the appointment taken, was to have a second calendar, one exclusive for the appointments and the other one to have the events. We create and event and inside that event we paste the appointment (Link to go), so the view just gonna shows only the events and the appointments will be show or visible just in the appointment calendar.

4 ай бұрын

@@Simpletivitythanks for your answer.

@kensleylewis 9 ай бұрын

How do we prevent users from abusing the booking system and selecting a lot of dates to book? What if we only want a single user to book a limit amount of times?

@user-dg4nq7bu6v 9 ай бұрын

Just charge a fees to book

@melissamorgan8830 8 ай бұрын

Is it possible to see a list of everyone who has scheduled appointments with you on one screen? Maybe a report?

@Simpletivity 8 ай бұрын

That's a fantastic question, Melissa. Although I'm not sure of the answer. I don't believe that there is a separate view or report, you would just need to look or review your slots.

@saberindsafety1562 24 күн бұрын

is there a way to show future appointments on maps to make scheduling easier for a contracting business?

@Simpletivity 21 күн бұрын

Great question. But I don't know of a way to integrate this with Maps at the moment.

@saberindsafety1562 20 күн бұрын

@@Simpletivity Thank you for your reply I do appreciate it

@iobtax 10 ай бұрын

Does not make sense, I only have appointment slots for my company on google workspace- so how does this work.

@Simpletivity 10 ай бұрын

This page may help explain why: support.google.com/calendar/answer/11608416?sjid=13944069586972181117-NA

@tishasinakay8369 3 ай бұрын

How can I make someone manage my booking appointment? (an admin)

@Simpletivity 3 ай бұрын

If you trust the admin with full access to your calendar and want them to be able to manage appointments alongside other events: Find Your Calendar Settings: In Google Calendar, click the three dots next to the specific calendar you want to share and select "Settings and sharing". Share the Calendar: Under the "Share with specific people" section, add your admin's email address. In the permission dropdown, select "Make changes AND manage sharing".

@user-dn5fb2gx4o 4 ай бұрын

There is no Appointment Schedule option Lool

@brucethegroovydogsguy 10 ай бұрын

Okay I'm confused -- I have a Google Workspace account, but instead of Appointment Scheduler it has "Appointment Slots", and it doesn't give me the option to create an availability schedule. What's up with that? 😐

@erinlewis5481 10 ай бұрын

Go into settings and click the box to change to schedule instead of slots.

@ConnectedAi 10 ай бұрын

I don't have that option on my settings page @@erinlewis5481

@brucethegroovydogsguy 9 ай бұрын

Nothing like that in my settings. The General Settings menu starts with Language and Region and ends with Offline. @@erinlewis5481

@jimsullivanyoutube 4 ай бұрын

I only see "Event" and "Task" when I click on Google Calendar. I don't see "Appointment schedule". I don't know why.

@Simpletivity 4 ай бұрын

The "Appointment schedule" feature might not be available on all Google accounts. It's primarily available for G Suite accounts (now known as Google Workspace) and some personal accounts with access to beta features. If you still don't see the option after following these steps, your account might not have access to it or it might be disabled for your specific domain. You can try contacting your Google Workspace administrator or checking the Google Calendar Help Center for further information: support.google.com/calendar/answer/10729749?hl=en

@davemcveigh3996 2 ай бұрын

Does this work on mobile?

@Simpletivity 2 ай бұрын

Yes. While you cannot set it up on mobile, any bookings will appear within your app as well.

@_RahulDalvi 8 ай бұрын

I think appointment schedule is for paid

@erickenriquez7050 3 ай бұрын

Is this zoom intergratable?

@Simpletivity 3 ай бұрын

No, not at this time. Google Meet links can be generated automatically. But if you want to use Zoom, you would need to include the meeting room within the description area.