How to Use Microsoft Forms at Work

Рет қаралды 54,504

Күн бұрын

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Microsoft Forms is a powerful tool that adapts to various business needs. Gathering data is crucial for success, and Microsoft Forms simplifies this process with its updated features. We discuss three impactful ways to use Forms, addressing common concerns like external data collection and account requirements.
Key Points Covered:
Surveys for Insightful Feedback: Learn how to create engaging surveys for internal and external purposes. We guide you through using templates, customizing questions with AI assistance, and style adjustments. Discover how to gather and analyze responses effectively.
Quizzes for Recruitment and Training: Microsoft Forms isn't just for surveys. We show you how to set up timed quizzes, perfect for evaluating potential hires or training your team. This section includes tips on creating questions, adding multimedia, and setting time limits.
Polls for Instant Engagement: Enhance real-time interaction in Microsoft Teams with polls. Ideal for meetings and team chats, polls are a quick way to gather opinions and feedback. Learn how to seamlessly integrate polls into your Teams environment.
Use Microsoft Forms to as a data collection tool in your Business. Forms has gotten AI updates which will make it easier for you to prepare the forms and analyze the results. In this step-by-step tutorial I'll show you how you 3 ways you can use Microsoft Forms in your business. This applies to you whether you work at a corporate job or you're running your own business. You'll learn how to use surveys, quizzes and polls to gather insights about your customers, team and employees. Learn about the new AI features Forms has gotten recently. There is an AI form generator that prepopulates the forms with questions and answers based on the topic. There is AI generated themes based on the topic of the form. You can add music, share the form with anyone outside the organized, create timed quizzes and get insights from the results with the help of AI. The AI will also help you find patterns in the answers people provide.
We'll also cover how to use new features like AI-generated insights, questions with images, timed quizzes, and much more.
00:00 Introduction to Microsoft Forms
01:25 How to Create a Survey
05:23 How to Share Your Survey
05:56 Reviewing the Answers for Surveys
06:42 How to Create a Quiz
08:55 Reviewing the Answers for Quizzes
10:10 How to Create a Poll
11:22 Difference Polls vs Forms App in Teams
11:59 Wrap Up
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🎬 LINKS to related videos:
How To Send Forms Responses to Outlook With Power Automate: • How To Send Forms Resp...
Properly Create Surveys with Microsoft Forms & Export to Excel: • Properly Create Survey...
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#microsoftforms #datacollection

Пікірлер: 83

@LeilaGharani 3 ай бұрын

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@CarnivoreRonin Жыл бұрын

I'm a university professor and I share your videos in my Data Analytics classes frequently. I'm going to be using this functionality for quizzes in the fall in the IT Project Management class I'm teaching.

@abufun1718 Ай бұрын

Is this possible to collect all the participants data in one Excel sheet from forms?

@CarnivoreRonin Ай бұрын

@@abufun1718 Yes, that is what I do for several of my classes.

@robmedinaXXI 11 ай бұрын

Leila, this video was incredibly insightful! Your step-by-step guide on creating surveys, quizzes, and polls was practical and easy to follow. I particularly appreciated your demonstration on how to review responses, which will be invaluable in understanding feedback and results. Your ability to simplify complex features into understandable segments is truly commendable. Looking forward to more such informative content. Do you have a video that directly compares Google Forms vs Microsoft Forms? It would be great to see a detailed comparison of features, use-cases, and the pros and cons of each platform. Looking forward to more of your informative content!

@asal7826 Жыл бұрын

Thank you Leila, I really appreciate your videos and learned many things from them. I have a request, please, make more videos for Accounting.

@bbashur Жыл бұрын

Thank you, Leila, for the professional presentation. It is easy to follow, and I felt I could use the Ms Forms to collect information immediately! Greeting from Vienna.

@chrism9037 Жыл бұрын

I don't use Forms that often but these are great tips, thanks Leila!

@GerhardHolzer911 Жыл бұрын

Very informative as always 🎉 I use Forms also for registration to internal events, combined with MS Lists and Power Automate (automatic confirmation, having the list as a source for certificates etc.)

@anthonygikuri Жыл бұрын

Thank you Leila for another powerful video. I can see the power of AI into this product of Microsoft. I see a lot of changes compared to the form I have been used to. Many might agree with me that Google Form has always dominated this field but now Google must react quickly before it is too late.

@jonjon2645 Жыл бұрын

Thanks for sharing

@kaplanjason Жыл бұрын

what a great video - thanks for creating.

@andeieblahandiee Жыл бұрын

Survey! I have been using Forms for a year and it has been very useful! Only thing I wish it had was a limit on the number of responses per survey, like Google Forms. It would have then been a perfect application for rolling out course enrollment (limiting the responses to the class size).

@Tabernash21 11 ай бұрын

So much fun!! I don't know which to use first.

@LeilaGharani 11 ай бұрын

Glad you like it, Julie!

@LuisCarlosChavez717 11 ай бұрын

Hi Leila, thank you for your informative video on Forms. I work for a company that needs to create a survey and a quiz in-house. Your video was very helpful, and I learned a lot from it. I look forward to watching more videos from you on this topic.

@user-hh9wf6le7s Жыл бұрын

Thanks, I love it

@aicnedvasquez Жыл бұрын

Hello Leila! Just in time! I've been planning version 2.0 of selling system and was wondering about the number of responses. MS Forms is a workaround for Lists which can't calculate a Lookup column. Thank you once again!

@mustafaemrecam Жыл бұрын

Leila it is amazing thank you

@vernacularbarnarchitecture Жыл бұрын

Sounds awesome!

@chh8860 Жыл бұрын

I do not have an immediate need for "Forms", but always so glad when Leila brings these capabilities to my attention ... thank you ... thank you ... thank you. PS At the 3:15 mark, Leila asks; " What is your favorite day of the week?" Easy ... Thursdays at 5:00AM (USA - EST) ... 'Coffee with Leila' on KZfaq ... 😍😍 ...😉

@LeilaGharani Жыл бұрын

Don't forget the cake, Chris 😊 Thanks for watching!

@chh8860 Жыл бұрын

@@LeilaGharani 😂🤣🤣😂😂

@ericp7129 Ай бұрын

Hi Leila, I stumbled on your video today and thank you, I’ve managed to create a survey form for my organisation. I’m using a free Microsoft account. How many responses can I generate? Thank you so much

@lehnerk Жыл бұрын

Great vid, thank you. We are already using forms in our company and last week I got the question, where the collected data is stored. Obviously not in SharePoint or OneDrive. Somewhere else in pur M365-Tenant?

@bangjamz Жыл бұрын

Thanks for the video. I like microsoft forms because the layout is beautiful, but I don’t use it because its major drawback is the inability to install add-on such as import quiz from other platform (i.e word, excelc etc), and other useful capabilities that ms forms lacks that could be overcome with addons.

@barteczekz Жыл бұрын

Thank you for covering this. Do you know if it is possible to create a survey using a shared mailbox? This way answers wouldn't be tied to a personal account.

@PaschalisTsi Жыл бұрын

A great video,... again! Although I am a fun of Forms, it sometimes does not perform as supposed to. We recently had a live conference at the company and at the end of it we would like the participants to vote end express their opinion on that did they think about the symposium. Target was to share and present the data live so a PowerPoint was created that was drawing the data from the Excel file of the Forms. That DID NOT work and it was a big disappointment for everybody. The embedded charts were not updated and it seems that it is a known issue for Forms. Oh well, maybe MS will work on the subject and get to the same level as other solutions are already!

@maytenauk 10 ай бұрын

super interesting, as usual!! just wondering is there any way to know whether somenone has clicked in the link of a form once sent , but never submitted any answer...

@yerbolabzhamiyev3268 Жыл бұрын

Dear Leila, I hope this message finds you well. I wanted to take a moment to express my gratitude for the wonderful video you recently shared. It was truly informative and engaging, and I thoroughly enjoyed it. I have a question regarding the utilization of forms for tracking material request placement from employees within my company. I was wondering if you might have any suggestions or insights on how forms could effectively be employed for this purpose. Your expertise and feedback would be greatly appreciated. Thank you in advance for your time and consideration. Warm regards,

@pauljohnson842 Жыл бұрын

Amazing thumbnail. :)

@nemalconsashutosh8665 2 ай бұрын

Hello Leila, I'm Ashutosh from India. Love your videos. I am a career counsellor and wish to your Microsoft Forms for personality assessments. But the assessment results will differ based on the responses of the candidates. How can I do that? Remember there are no wrong answers in the assessment.

@alexaguilar7124 24 күн бұрын

Hello! I own a dump truck businesses, could I use “Forms” as a daily sheet input data tool? So that my drivers can input their daily deliveries for me to then later look at all data in Excel? I would really appreciate if you could help me answer these questions. Thank you, and I love your videos by the way. 😄

@hansklein3649 Жыл бұрын

I would take all 3 of them, filling out forms is the easiest way to say yes to your business.

@LeilaGharani Жыл бұрын

True, they can really be useful.

@greenmountainsuiteshotel1294 3 ай бұрын

Hello, is there a way to save Form Surveys as a link or shortcut that can be used multiple times by the same individual?

@renoy320 8 ай бұрын

Can you please share a video. How we can set up limit response in Ms Forms.

@dawnpeppard1402 24 күн бұрын

Any suggestions for a registration form that needs conditions? I’ve looked at jot form, but not sure if Microsoft has something similar. Thanks

@mjb48219 Жыл бұрын

Please do a video on ways to use Microsoft Lists or Forms along with Power Automate and SQL Server to replace the dreaded & problematic Microsoft Access databases scattered across many organizations.

@keithmcgee1253 3 ай бұрын

I actually use it for capturing production data, quality data and training information as well

@LeilaGharani 3 ай бұрын

👍

@joselin4753 Жыл бұрын

Hey leyla Is there any way we can create webpage using html and use SharePoint as backend??

@leo0619 Жыл бұрын

it's good, How to connect forms data to power BI and share point

@user-ip9zw7qo2y Жыл бұрын

Can you create a quiz for an excel problem? Perhaps have an attachment that the candidate needs to download, edit, and upload with his answer. Can that be done in forms?

@SwissPGO Жыл бұрын

Microsoft seems to try to catch up with google forms. Is is possible to have questions present answers dynamically? I used this with google form (and some custom javascript functions) to have a set of choices come from previous form entries. This is quite powerful to have your form questionnaire adapt dynamically as answers start flowing in.

@CraftyAliConfessions Жыл бұрын

OMG, was just looking at this today, and put it aside to look at later…..I think later has just arrived……my colleague and I were looking at trying to create a survey….question….can I do this in the Teams App, instead of logging in via the internet?

@winstonward5772 Жыл бұрын

Leila, please help me. I do not have access to premium features in Microsoft flow but is it possible to create a flow that will fill a word template from a submitted form? totally wracking my mind on this lol. Thank you

@ignacioamezquita2704 2 ай бұрын

Hello I just deleted I few response but the analytics from the form is not updating it self any fix on this ? Please and thank you

@loud0iris Жыл бұрын

I hope MS can come up with something similar to mentimeter that can be integrated with ppt. Or is there an add in already?

@fernandamejia-salazar 21 күн бұрын

Survey! With a unique ID generated fro each completed survey

@kvlpnd Жыл бұрын

3:20, That's harsh removing Sunday as favourite day... 😂😂

@LeilaGharani Жыл бұрын

😂

@mikedonaldson8898 11 ай бұрын

When I access Forms in the web based version of Office, there are no templates shown. In what manner are you accessing Forms to see templates?

@ladyboerd Жыл бұрын

Why can I not give triple thumbs ups?

@msajithabegum Жыл бұрын

Product promo form to embed in email newsletter

@ericbremiller9531 Жыл бұрын

Can you use Forms to create a data entry template. Something that could be filled out daily to record, for example, information about the weather. And then be able to aggregate all those daily entries in a single table.

@jordanrouden6440 Жыл бұрын

It absolutely can!

@TechnicalTrainer-re6dm Ай бұрын

Hello Leila! I got a question for you, I would like to create a quiz with several questions for example 20 questions but at the moment to fill the quiz, I want to Microsoft form select 10 questions randomly every single time. ¿This could be possible?

@TechnicalTrainer-re6dm Ай бұрын

@LeilaGharni

@divyaalok5538 Ай бұрын

जय गणेश

@user-ft2yd5rq6p Жыл бұрын

Great work ma. I am sorry this comment is not related to this video. I had to post it here to get your attention since the video is freshly published. Today is the 24th day since I started using PowerApps. I am learning and creating an app through which a team reports the number of items they sell daily. Each team member's monthly sales target is benchmarked at 45. I am currently stuck since my 19th day trying to figure out how to calculate each team member's 'rank' in their performance reports screen. I would easily use the RANK.EQ function in Excel but I don't know how to go about it in PowerApps. Please help me out ma.

@dheandrew Жыл бұрын

Unfortunately, file upload doesnot allow collect data outside organisation :(

@divyaalok5538 Ай бұрын

जय संतोषी माता

@divyaalok5538 Ай бұрын

जय रिध्दि सिध्दि

@michaell7877 Жыл бұрын

Queation. Got your reply. Would you make, like a normal 1 minute dark mode video. Let your subscribers comment on what they think? Blame it on me for the request Lol. LMBO. Always love your vids when I can see them. Hope to see that short Vid……Michael. 😇

@divyaalok5538 Ай бұрын

जय शुभ लाभ

@janinegarber8355 Жыл бұрын

It seems like the type of questions (text, drop down, etc) doesn't seem as robust as a paid forms program like JotForm. Am I missing some functionality?

@lorimiller623 Жыл бұрын

You can set form answers to text, date pickers, number only, radio buttons, checkboxes, and required fields. Not sure if drop downs are needed if you have radio buttons.