How To Use XERO | Accounting Software Tutorial for Small Business (Beginners Overview)

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Күн бұрын

In this Xero tutorial for beginners, I guide you through how to get started and leverage Xero to manage your day-to-day accounting and business tasks. I walk you through Xero accounting software from the perspective of a small business owner (ME - not an accountant).
✅ Watch our updated Xero Tutorial for Beginners here:
• Xero Tutorial 2024 | L...
🛠️ My Top Recommended Tools for Small Business 🛠️
👉 stewartgauld.com/tools
Xero is a leading, user-friendly online accounting software designed for small business. Xero is a great option for small business owners that would like to streamline their business operations and transactions. Essentially, Xero takes the hard work out of daily accounting requirements.
Talk to your accountant about the best plan for your small business. You also have access to a 30-day free trial to see if Xero is the right option for your small business.
If you're interested in reading our full article on how to get started with Xero, you can do so here:
stewartgauld.com/how-to-use-x...
► In this Xero tutorial for beginners we cover the following:
0:00 Intro
01:40 What is Xero?
03:18 Business Settings
06:03 Connect Business Bank Accounts
08:25 Xero Dashboard
12:08 How To Reconcile Items
14:58 Business Options
15:42 Invoice
16:48 Bills
17:59 Accounting Options
19:47 Payroll Options
20:34 Project Options
21:08 Contact Options
21:38 Xero Apps
22:22 Xero Pricing
22:44 Outro
► Are you interested in joining our small business community?
Join us to receive actionable tips, tutorials and tools to grow your small business online (Subscribe to our email list here): mailchi.mp/71ac3fcdbfdf/stewa...
Let me know if you found this Xero tutorial helpful. Also, if you have any questions make sure to drop them down below.
Thanks for watching and enjoy!
#xero #accountingsoftware

Пікірлер: 242

@lancejacob357 6 ай бұрын

Attended a training on this software but I didn't understand now watching your video is more easy and xero is user friendly thank you

@StewartGauld 6 ай бұрын

You are welcome!

@maloumagno7918 2 жыл бұрын

Hi, Stewart! Great video, very detailed and clearly explained! Watching from the Philippines. Liked the video and subscribed already. 🥰

@StewartGauld 2 жыл бұрын

Welcome 🤗

@stuartessex4535 2 жыл бұрын

Thanks Stewart, dreading the move from paper to computer as hate the ruddy things! My diary and folder cant crash or be hacked either!😄😄Thanks for introduction, very useful thank you!

@StewartGauld 2 жыл бұрын

Very welcome!

@Vanessab075 2 жыл бұрын

Great video with clear explanation! Thank you!

@StewartGauld 2 жыл бұрын

Welcome!

@Starlyne30 3 ай бұрын

Fantastic video. I didn’t know this software and in 23mins I learned a lot. Thank you 😊🥳👏👏

@StewartGauld 3 ай бұрын

Glad it was helpful!

@tshepokgogome7982 2 жыл бұрын

I'm so thankful I am watching this vid🙏😭. All the way from South Africa 🇿🇦💃.My new client uses xero and I was so scared of using it, after this vid I'm definitely going to familiarize myself with xero. It looks very use friendly👌

@StewartGauld 2 жыл бұрын

Hey mate! Go for it. Extremely user friendly.

@mpilozimpizet8466 Жыл бұрын

Hey Tsepo please assist me im in Kzn South Africa

@kinlian 8 ай бұрын

You have given an excellent explanation. I understand Xero accounting software now. I find it very suitable for a small business.

@StewartGauld 8 ай бұрын

Glad it was helpful!

@user-hm5dn8fh1f Жыл бұрын

This is awesome! Thank you...Well done for the presentation and very clear to understand.

@StewartGauld Жыл бұрын

Welcome mate!

@Narinderkchahal 3 жыл бұрын

Thanks so much for good info. 🙂 i have just finished my degree 😎 getting info. About the accounting softwares before applying jobs. 😇 this video is awesome.

@StewartGauld 3 жыл бұрын

Glad it was helpful! All the best!

@user-mm9kh4et4z 6 ай бұрын

Thank you, that's really well explained and informative.

@StewartGauld 6 ай бұрын

Glad you enjoyed it!

@YInMnVR 5 ай бұрын

Thank you, we used this for how to navigate xero in my accounting class lol

@StewartGauld 5 ай бұрын

Haha all the best!

@cydu Жыл бұрын

As someone who is from NZ I am proud and grateful for this video, unfortunately my school that I go to only teach us things that are needed to pass, so I am just blindly following instructions without even knowing what things mean, Thanks for the video

@StewartGauld Жыл бұрын

Sorry to hear that! I'm glad you got some value from this video though!

@kidogenteensvibez 9 ай бұрын

I understand that feelings. I was in that same shoe sometime ago.

@CoreyHinde 3 жыл бұрын

Thanks for the tips, Xero has been awesome for our businesses.

@StewartGauld 3 жыл бұрын

Hi Corey! It's great right. We moved from Google sheets to this a few years back!

@graceyalvarez5700 2 жыл бұрын

Hi Stewart, detailed learning, thank you so much. Watch from start to finish.🤗

@StewartGauld 2 жыл бұрын

Welcome! 🤗

@c.g.9522 4 ай бұрын

Thanks for the great overview of XERO

@StewartGauld 4 ай бұрын

Glad it was helpful!

@DanteTanteras Жыл бұрын

I am an accountant but I learn a lot from you thanks

@StewartGauld Жыл бұрын

Glad to hear that!

@compassioneducation 5 ай бұрын

Thank you. This was clear and fruitful

@StewartGauld 5 ай бұрын

I'm glad!

@andrewross3293 Жыл бұрын

Inspirational. Well presented. Thank you.

@StewartGauld Жыл бұрын

Welcome 🤗

@MyrnaBoco 3 ай бұрын

Thank you so much for a very nice video, i learned a lot!

@StewartGauld 3 ай бұрын

Welcome!

@Mphostel 2 жыл бұрын

thank you for the detailed tutorial Stewart

@StewartGauld 2 жыл бұрын

Welcome!

@KOAMOVES 3 ай бұрын

Amazing. You are a fantastic tutor. God bless you.

@StewartGauld 3 ай бұрын

Welcome!

@zerostudiosalon1734 2 жыл бұрын

Hi stewart. Lovely video and very educational. Well explained.....

@StewartGauld 2 жыл бұрын

Thanks 😊 glad you got value

@kikamanzq8508 Жыл бұрын

Hi Stewart, thanks for this very informative video! 😊

@StewartGauld Жыл бұрын

Glad it was helpful!

@applecajes1637 Жыл бұрын

wow! thank you so much, it was really informative ❤

@StewartGauld Жыл бұрын

I'm gald!

@ionmarketing8615 3 жыл бұрын

Great vid, great deals taking place with that field recently

@StewartGauld 3 жыл бұрын

Good stuff! Glad I could help!

@mennamcdonnell1784 Жыл бұрын

Thank you for the video. Good clear explanation.

@StewartGauld Жыл бұрын

Welcome!

@johnfernandes89 2 жыл бұрын

Nice video, thanks for taking the time. Just wondering whether at 13:13, (bank reco) it was an expense incurred of 4500 rather than a sales receipt in the bank.

@StewartGauld 2 жыл бұрын

Hey John, Yes you are correct!

@minimisewithme613 2 жыл бұрын

great overview! Thank you!

@StewartGauld 2 жыл бұрын

Cheers!

@StuartMacadam 3 жыл бұрын

Awesome once again Stewart.

@StewartGauld 3 жыл бұрын

Thanks for that Stuart! Catch up soon!

@ariefrahmansyah742 Жыл бұрын

I just got an interview call and the company i have applied requires me to understand the use of xero. Andd omg, just reach out this video and iam like i already understand the basis of this sofware. Beside this software is a user friendly, your explanation is really go through my understanding and make me easy to see all the basic function of xero. Thanks man, you are really helping me.

@StewartGauld Жыл бұрын

You got this!

@desaishivam400 6 ай бұрын

Very well explained Well done

@StewartGauld 6 ай бұрын

Glad it was helpful!

@hnaveenkumar Жыл бұрын

Your explanation is so nice. Only a small mistake you did. Instead of a Spent (Dr) you thought it as Receipt (Cr). Apart from this you are exceptionally presented. Here in India majority of the Small and Medium businesses will use Tally accounting software. Lots of Love from India. ❤

@StewartGauld Жыл бұрын

Thanks! I appreciate that! Thanks!

@rinkykapoor3419 6 ай бұрын

Great explanation

@StewartGauld 6 ай бұрын

Glad you liked it

@barbararuiz4774 5 ай бұрын

Amazing video thank you so much❤

@StewartGauld 5 ай бұрын

Welcome 🤗

@annettecastro9835 3 жыл бұрын

Thankyou. Very clear!

@StewartGauld 3 жыл бұрын

Glad it was helpful!

@Venture_Hire 5 күн бұрын

this i great!! thank you.

@StewartGauld 5 күн бұрын

You're very welcome!

@adeolufasilattemitope9487 8 ай бұрын

Interesting . Thanks you

@StewartGauld 8 ай бұрын

Welcome 🤗

@mytvfacts5014 Жыл бұрын

Thanks for the video. I learned a lot.

@StewartGauld Жыл бұрын

Welcome 😊

@gab0infinity563 10 ай бұрын

my teacher Bernie used your video for class today

@StewartGauld 10 ай бұрын

Awesome to hear! Thanks

@H.M-z9y 2 жыл бұрын

Very helpful. Thank you

@StewartGauld 2 жыл бұрын

Glad it was helpful!

@michaelpagett8969 Жыл бұрын

Thank You - good start point

@StewartGauld Жыл бұрын

Thanks Michael

@evemsm6119 Жыл бұрын

Thank you u made it so easy to understand ❤

@StewartGauld Жыл бұрын

Welcome 🤗

@wendyalexanderwilson8837 2 жыл бұрын

Really helpful- thank you

@StewartGauld 2 жыл бұрын

Hi Wendy, You are very welcome.

@kyliecampbell4552 2 жыл бұрын

Thanks this was a great video. Hoping you can help, I have opened a new Xero account how do I transfer a previous organisation from my old account with all the data still in tact? Thanks in advance.

@StewartGauld 2 жыл бұрын

Hey Kylie, You will need to get in touch with Xero for support with that.

@tigerrider3903 2 жыл бұрын

hello Stuart in creating an invoices do I need to input all the information needed such as the date of invoice, amount,particulars and so forth , thanks ?

@StewartGauld 2 жыл бұрын

Hey mate, In the invoice not all the information is required. Just what is relevant.

@nelsonmugambe5839 2 жыл бұрын

Great stuff. thankyou so much

@StewartGauld 2 жыл бұрын

No problem!

@dubiousjesse 4 ай бұрын

What if we used our business account for personal transactions and our personal bank for business transactions? Do we have to manually adjust those transactions?

@StewartGauld 4 ай бұрын

Hey! You can just label those drawings.

@nennethdeleon5113 2 жыл бұрын

Hi Mr. Steward Gauls the video was good and well understood. Is it possible to have have multiple companies with different type of business?

@StewartGauld 2 жыл бұрын

Yes you can multiple accounts in Xero.

@hazaroony Жыл бұрын

Good overview. Thank you

@StewartGauld Жыл бұрын

Thanks mate

@marketbuy 7 ай бұрын

In regards to bank account reconciliation, let’s say I pump gas 7x monthly. Can this software lump all 7 gas expenses as ONE monthly entry vs 7 different entries? Thx

@StewartGauld 7 ай бұрын

It will be 7 individually for reconciliation.

@ryanwaugh1 6 ай бұрын

Thank you so much

@StewartGauld 6 ай бұрын

Welcome!

@Sarasarasara-w1h Жыл бұрын

thanks!!! very helpful :)

@StewartGauld Жыл бұрын

Welcome Sara!

@rachelkidd5338 2 жыл бұрын

Crystal clear , thank you so much.

@StewartGauld 2 жыл бұрын

Glad it was helpful!

@Marina-jm1ci Жыл бұрын

big thanks, sir!

@StewartGauld Жыл бұрын

Welcome!

@Nestutus Жыл бұрын

thanks for the awesome videos you make! i want to ask you, what app in your oppinion is more friendly for bookkeeping for an llc ? xero , wave, or quikbooks ?

@StewartGauld Жыл бұрын

Hey mate, We prefer and have had more experience with Xero. However, I do love how wave makes accounting easy for small businesses too.

@pamelagriffiths6256 2 жыл бұрын

Hi Stuart, Did you add a payment to an income account in that reconciliation demo?

@StewartGauld 2 жыл бұрын

Hey Pamela, I'll have to double check. Updated tutorial coming soon.

@Hellofaman100 6 ай бұрын

Im having trouble manually entering bank statements into xero. My bank statement comes with date, paeyer/payee, debit, credit and balance. How on earth do i manually enter this into Xero?

@StewartGauld 6 ай бұрын

Hey mate, You can upload manually if you like. Is Xero connect to you back too?

@PKRPerambra 8 ай бұрын

How can we create a cash in hand account or petty cash account in Xero and under which head

@StewartGauld 8 ай бұрын

I'll have to look into this.

@deborahharvey931 3 ай бұрын

Excellent

@StewartGauld 3 ай бұрын

Thank you! Cheers!

@Issada163 10 ай бұрын

Nice Video, Sir, please would it be possible to have the same video and explanation for Dashboard, Business, Accounting, Payroll projects, all the features like the way you are doing here. Thanks

@StewartGauld 10 ай бұрын

I will create one soon!

@taskthegang342 2 жыл бұрын

Thanks mate helped alot

@StewartGauld 2 жыл бұрын

Glad it helped

@user-tz8pd9gw4e 2 жыл бұрын

Hi i know zero streams your expenditure from your bank account but does it stream your incomings too please?

@StewartGauld 2 жыл бұрын

Hey mate, Yes debit and credit. You can reconcile both income and expenditure.

@sophiemujuru118 3 жыл бұрын

Hi Stewart, hank you so much for this video it was really helpful. I have just opened a new business of servicing cars and wanna use xero software. Looking forward to many tutorial videos. Do you have the one that shows how to raise journals?

@StewartGauld 3 жыл бұрын

Hi Sophie, All the best with your new venture. No I do not sorry. We are looking at bring out more updated tutorials covering each section of Xero shortly!

@allisonwillcox9393 Жыл бұрын

Thanks Stewart!

@StewartGauld Жыл бұрын

You're welcome!

@marketbuy 7 ай бұрын

Great video. Do you have a video how to transfer our data from 2023 Quickbooks to Xero? I’m sure a lot of us want to close out Quickbooks due to how expensive it is to use. Thx

@StewartGauld 7 ай бұрын

I do not! Good question though. I will look into this.

@marketbuy 6 ай бұрын

@@StewartGauldCan you please create a new video on how to transfer data from QB desktop to Xero? I would love to start creating my 2024 entry journal. Also, is there a coupon code for new signups? 🙏

@ZanetDesign 3 жыл бұрын

Thanks Stewart, I agree Xero is awesome, very intuitive Hope you are doing well Zanet

@StewartGauld 3 жыл бұрын

Hi Zane! It's fantastic, been a game changer for us. Thank you too mate!

@rockymphahlele 6 ай бұрын

Thank you for this lesson, so i want to ask? if I am a bookkeeper for a small business, does the business owner have to be the one to buy the licence for Xero? and add me as a user? or can I set up my own account but manage the operations of the business? Also, if the business already has management software that assists the business in debit orders, collections, and marketing can we use Xero as the accounting software for the business?

@StewartGauld 6 ай бұрын

Hey! You can go into a partnership with Xero and manage multiple accounts through your accounting dashboard. Yes, you sure can. Xero integrates with many external apps and tools.

@twobrothersunited7294 3 жыл бұрын

Thanks, great video. I wish the exploration was a bit slower, as I found it hard to follow.

@StewartGauld 3 жыл бұрын

Hi mate, glad to hear. Thanks for your feedback ☺️

@officemanager3401 3 жыл бұрын

How can I delete a bill that I have already marked paid? And How do I change the amount for payment once the bill is already approved and in AWAITING status? for instance I have put 50 but I have to pay 75

@StewartGauld 3 жыл бұрын

Hey mate thanks for the question, we are going to release a more detailed tutorial based on everyones questions.

@dharamveernijamkari24 3 жыл бұрын

Hey Hi Gauld hope you are doing gud.. i need help on Posting or invoice k-off (paid invoice from customer) specially Bulk upload process in Xero ..

@StewartGauld 3 жыл бұрын

Hi mate! I will keep this in mind for a more in-depth tutorial. Cheers!

@SR-cs6sw Жыл бұрын

Good Explanations 👍

@StewartGauld Жыл бұрын

Thanks mate!

@muhammadluqman6113 3 жыл бұрын

Hello Stewart Gauld, the video was good, and like it. Could you please let me know how to access all companies in a single Xero account. I have 12 Companies and how can I manage it daily basis.... Urgent and waiting for your reply......

@StewartGauld 3 жыл бұрын

Hi mate you can connect all your companies to one Xero account so you can access them all. Simply click your business name on the left and 'Add a new organisation' to connect all your other businesses.

@1STBUCKLEY 2 жыл бұрын

Am looking at applying for a bookkeeping PT job that's asked for Xero. Is it possible to teach myself in a short time lol going to wing it. Did use pulsar accounts over 30years ago! This looks more user friendly

@StewartGauld 2 жыл бұрын

Hey mate, There is a small learning curve. I suggest signing up and practicing with the test company account you can access.

@syawarabbas 2 жыл бұрын

Thanks for video

@StewartGauld 2 жыл бұрын

Welcome!

@danielbascombe4790 3 жыл бұрын

Hi Stuart, looking at purchasing the software for my startup business. Just one question if I set my salary at 20k but decide the out goings were too high. How would I reduce my salary for that month when doing payroll? Thanks in advance

@StewartGauld 3 жыл бұрын

Hi Daniel, You can simply edit and adjust each element within your reports. We are putting together a more advanced walkthrough when it comes to amending reports and reconciliations. We have added this question to our notes. This should be released in a few weeks. Cheers!

@danielbascombe4790 3 жыл бұрын

@@StewartGauld thank you very much Stuart will hit the subscribe button 👍

@danielbascombe4790 3 жыл бұрын

@@StewartGauld Hi Stuart sorry to be pain, so let's say this month i want to pay my self $500 would i just have the change the salary to $6,000?

@vickyeastwood9368 Ай бұрын

Hi the plan are you giving us a tutorial on?? What plan is this ? Because the cheaper version 1&2 doesn’'t have this configuration that you are teaching us.

@StewartGauld Ай бұрын

Hey! This is an older version using the basic plan. We will be updating this soon

@vickyeastwood9368 Ай бұрын

@@StewartGauld thanks Stewart

@Nzchimeran 2 жыл бұрын

Thanks so much for your time and help, great information.

@StewartGauld 2 жыл бұрын

Welcome!

@rosannasarmiento2323 2 жыл бұрын

THANKS USEFUL

@StewartGauld 2 жыл бұрын

Glad it helped!

@fuckinalvarez 3 жыл бұрын

Does it send invoices automatically via email for subscriptions?

@StewartGauld 3 жыл бұрын

Hi mate, Yes you can set this up to automate invoices for reoccurring work.

@chr1s621 3 жыл бұрын

Should tax deductions that doesn’t come out of any business account as an expense be recorded, and if so, how? For example, I claim a portion of my personal phone bill as an expense on my taxes for business use, as well as a daily DOT per diem deduction for being away from home.

@StewartGauld 3 жыл бұрын

Hi mate! This is something you will need advice on from your accountant. Cheers!

@muhammadluqman6113 3 жыл бұрын

Exampted

@idashapievsky9355 2 жыл бұрын

I have received a GST refund from purchases made and i can see that amount in my bank statement, how do i record properly.

@StewartGauld 2 жыл бұрын

Hey Ida, You will need to talk to your account about this. Cheers,

@audjimachoosuwan9628 Жыл бұрын

thank you so much

@StewartGauld Жыл бұрын

Welcome!

@kathleenuren5687 3 жыл бұрын

Very well explained, thank you

@StewartGauld 3 жыл бұрын

Glad it was helpful!

@deedeesmash 3 жыл бұрын

Great way to explain, can you do one on G.S.T :)

@StewartGauld 3 жыл бұрын

Thanks for that! Will look into it. Cheers!

@lindashaw5883 2 жыл бұрын

Very Good 👍

@StewartGauld 2 жыл бұрын

Thank you! Cheers!

@Majka929 2 жыл бұрын

Hi Stuart, would this be possible to have a private call/conference regarding this software, so I can initiate it in my all small business companies. I manage about 10 small companies?

@StewartGauld 2 жыл бұрын

Hey Maja, I suggest engaging with an accountant that is familiar with the software.

@aloksingh-rd2un 11 ай бұрын

first of all, nice and informative video so can you help me to learn about xero software. because I am from Thailand so I need the jobs.

@StewartGauld 11 ай бұрын

I’m glad 🙂

@mdashrafali4539 Жыл бұрын

Nice Video indeed.

@StewartGauld Жыл бұрын

Thank you very much!

@Bernadette888 2 жыл бұрын

Great filming quality !! What did you use to film it ??

@StewartGauld 2 жыл бұрын

Thanks! Filmora wondershare 9

@Bernadette888 2 жыл бұрын

@@StewartGauld Thank You but what camera ?

@travisniles6800 2 жыл бұрын

I'm about to get started as an amazon seller and I just want an easy way to keep track of cost of goods vs total sales. I don't have a business account yet, can I use my personal bank account with this software?

@StewartGauld 2 жыл бұрын

Hey Travis, You can but I would advise against that. At least get a seperate account to set up with Xero. This will make your life a lot easier when it come to sorting out your taxes.

@ramanjaneyarajumudunuri6745 2 жыл бұрын

Hii Stewart. I want day book. How can we get day wise transactions in Xero?

@StewartGauld 2 жыл бұрын

Hey mate, I will have to look into this.

@ramanjaneyarajumudunuri6745 2 жыл бұрын

Yeah please give that option info ASAP

@owenmartin3307 10 күн бұрын

why would you enter a sales account for money spent ?

@StewartGauld 10 күн бұрын

You wouldn't! I must have selected the wrong account.

@tjtinaj83 Жыл бұрын

I added my bank account but it would let me enter a big date range. Would only upload from beginning of the month. I need to upload my bank account details since last July 😢

@StewartGauld Жыл бұрын

Hey Tina, You should be able too.

@tjtinaj83 Жыл бұрын

@@StewartGauld no it won’t let me at all. I’ll have another look today as I think there is something it says. But yes it won’t load.

@MehediHasan-hk9mk 9 ай бұрын

Great

@StewartGauld 9 ай бұрын

Thanks ☺️

@sadiyyahsheikdawood2283 Жыл бұрын

Does it requires a license???

@StewartGauld Жыл бұрын

Hey mate! No you just need to signup to a subscription.

@naziukwm4151 Жыл бұрын

Hi. I am iranian and I am studying accounting in London .Can you help me more about this software😊🙃🙃

@StewartGauld Жыл бұрын

What do you need help with mate?

@rubina4411 Жыл бұрын

Where can I get a free Xero software for leaning purposes?

@StewartGauld Жыл бұрын

Have you looked at using Wave accounting?

@rubina4411 Жыл бұрын

No, as anytime I tried any free software it mess up my computer What is Wave accounting?

@ivoryoko964 Жыл бұрын

How do we get zero?

@StewartGauld Жыл бұрын

Hey, What country are you based in? Just head over to Xero website.

@shreesadguru2515 2 жыл бұрын

I am from India, will can work from home? After learn Xero

@StewartGauld 2 жыл бұрын

Hey mate, Sorry?

@i-temedia1212 Жыл бұрын

Thanks sterwart, I've looking about it I'm planning to applying a bookkeeper. But I don't have knowledge about xero. Can you also make a video about the quickbook.

@StewartGauld Жыл бұрын

Yes, absolutely. I will look into this.

@i-temedia1212 Жыл бұрын

@@StewartGauld Thank you