I have done novice programming over many years to support my primary job function. Our IT department recently forced me to abandon Visual Basic and switch to PowerApps. Thanks in great part to your videos, I was able to develop a moderately complex app in a few weeks. Whenever I got stuck on an issue I would ask, "What would Shane have to say about this?". Not only are you a Power Apps Guru, your presentation and ability to explain Power Apps is top notch. Hey, do they award Emmys for You Tube videos?

Shane, I can’t even begin to express my gratitude. I’m so glad I found your channel. Your videos will help me and my small business to skyrocket. Thank you so much. You just gained a new subscriber buddy.

Id be lost without your videos. Thank you sir!

Just wanted to say thanks for these videos. They've been incredibly helpful for me on the job. (Please, I'm begging) Keep it up!

I love learning from your videos. I can actually assess the tiny details and hurdles that we come across when using powerapps. Indeed learning the trouble that goes into making a pie

Great Videos. I have just started to work with PowerApps and your videos helped me to build powerful applications.

Thanks for the tutorials, you are helping me to keep me busy at Covid 19 time.

Good afternoon, I would like to thank you for all the content you post, I am Brazilian here there is content but it does not come close to your explanations. Thank you very much for your time and dedication, I will continue to follow your publications. Sorry for the writing I am not very good at the language.

You are the most extensive source of insights!!!! Thanks a lot for sharing!!

Hi Shane, Thanks for all the tutorials. Really informative & easy to follow! Cheers, Joe

Hi Shane, I just wanted to say thanks for the great videos. I am currently forming some apps for our business in my spare time and your videos are really easy to understand. I will inevitably end up getting a proper engineer on the job but for the time being your input has been invaluable. Take it easy

Still watching and learning in 2020. Hope you are safe and well

Your descriptions are very clear. I have zero coding experience. I am a heavy excel user. Saw this and "PowerApps User Function and intro to Office 365 User connector" and made a PowerApp for my team to track time spent on various JIRA issues on various projects. Thanks a lot for sharing. Plan to do more apps.

thank you. very helpful in explaining the functionality and some of the quirks. looking fwd to doing something like this w/drop down boxes.

2020 and still lokking at this, nice jo, thx for sharing i appreciate, it's helps me a lot

Thanks Shane! You're the man. I used the same method on a data table with the same results.

Great instruction. Got it working after some ‘trail and error’ with CDS database. Your video helped a great deal!

- Great stuff, you are really helping me. I am designing something amazing for our workplace and you are going to be our saving grace. THANKS! I know I will have questions and will send through to you. Would love to show you what I came up with in the end, as a non-developer who just wants to make life easier (oh, and enjoys this stuff!). Thank you for being so clear and being very honest about what works, what doesn't and what wastes time. So helpful!

Hi Shane! Once Again big Fan!!! Lets say now you have a team assigned for the project activities and when one fofthem Mark it as "Completed" notify all teammates on the project Thanks!!!

Hi Shane New to PowerApps. Your videos are helping me a lot in learning the basics. Appreciate the sharing of knowledge.

Thank you so much for this, it's incredibly valuable and precisely what I need to build for a client of mine! You are straightforward and very knowledgeable.

Shane you're a hero !

Thanks for this helped me out greatly. Love the demos you do...

Great tutorial Shane but my issue is a bit different. I need to filter values from a table BEFORE loading those items into a gallery. The attribute I need to filter by is a type 'Choices' in the CDS/Dataverse table. I was able to filter against a simple text attribute.

Hello Shane, thank you so much for producing PowerApps videos that are easy to follow and explain the mechanics. Sure it is possible to secure what a user has access to by security groups. For example in my app I need give teams of people access to specific areas in the app through the gallery. For instance say my departments are Peru, India, Ireland, and US, a team needs the ability to access Peru, but not see the other departments. Thank you in advance for your help. Keep up the great work.

your tutorials are very helpful !

Shane, you are simply the "go to" for so many of us - thank you! The videos are fantastic. I wondered if you can point me to a video where you show how to use "If" with Filter. So for example a gallery would only display those who's favourite colour was RED but only IF they were older than 32 (trying to put this in terms of your data). I have tried using two labels (one showing a criteria for IF and a second for the FILTER criteria. Something like If(AgeBox.Value > 32, Filter('Employees', FavouriteColourBox.Text = FavouriteColour.Value), "")) but I am missing something. I hope I am describing what I want, and I am sure it is an existing video somewhere. Would love a pointer. Again thanks for your helpful videos

You are the best! Tanks a lot for your content!!

Shane keep on rocking mate! Very helpfull stuff

Thank you so much Shane!!! This helped me greatly!!!

Brilliant! Thank you very much for all of these tutorials!

Thanks for such great videos! They're really helping me in my role to build PowerApps, particularly with the Search and Filter functionality :)

Hey Shane, There isnt a single day passed in past week without me watching your videos. Keep up the awesome work. I love your videos. Do you have the video explaining about Lookup function using SharePoint lists? If so, can you share me the link?

Love your videos Shane! Great instructional content, hitting major sought after content and perhaps best of all...getting right to the point on how to use these various features and configurations. Well done!

Good Coverage. Thanks!

Great videos. Would have been nice to see the detail in your SharePoint list. I'm a newbie and it would have helped me put things together much easier since we went so fast viewing the filter. Thanks for posting.

Brilliant. How about a dropdown option that filters a gallery, and a button to clear that filter? Thanks.

Thanks you for your sharing! Help me so much

Shane. How do I put a button that searches in a (large) Sharepoint for the User and any of the other columns, but get too many hits so I need a secondary search of the supplier, so first it was user "x" and supplier "any or all" by default but then it's User "x" and supplier "intel".

How do you do the multiple filters using a search box as well? Is that possible? Thank you so much for the video it was great and very helpful the best one yet bc you included some ways it could break.

Every time I watch one of your videos, I up my game that much more. This is great! I am creating an app that will allow complete management of items in a list without having to go to the list at all. One of my galleries is used along with a form to input new records. I have the this gallery filtered to show only items created by the current user and created today(). The app opens to this screen. What settings do I need to change so the frame and first item separator of the gallery are visible before any new records are added? The page is empty except for the Title I added and the NewForm. The gallery itself is not visible until the first record in the current session is added.

BEST REGARDS & THX A LOT FROM MEXICO!

Changing to use the “in” operative works as expected. We can now search for “Repair” and get all the matching repairs. The filter also only searches the “Title” column. Hence, if we searched for “Travel” we would return no results. However, we can combine different conditions using the or operative which is denoted as a “||”. SortByColumns( Filter( Expenses, TextSearchBox1.Text in Title || TextSearchBox1.Text in Category ), "ExpenseDate", If( SortDescending1, Descending, Ascending ) ) Source: jobs.collab365.community/delegation-of-filtering-and-search-data-in-powerapps/

Thanks Shane. It would be great if You could always show the data used in your video at the begining. You used to do that :)

You're the man!! One question, can I go to next gallery item if I'm in one of the detail pages?

Awesome content as usual!

I was hoping you'd go a little more in depth on how to add multiple search parts to a filter. PowerApps automatically created a filter for me that works ok but not great. Here's what it says: SortByColumns(Filter('Truck Inventory', StartsWith(Title, 'Search Bar'.Text)), "Title", If(SortDescending1, Descending, Ascending)) The problem is it only searches the title. I have tried a few ways to get it to also search the Item Description field so we can search by all these areas but I can't seem to find the right setup. I'm also not fond of the "StartsWith" because if the search is for a word later in the name of the field, it won't find it. Suggestions? Is there a "Contains" option? Your videos have been a great help so far. Thanks in advance.

Hi Shane, Great video, Small request , Kindly show us if you using any lookup data columns from SPO lists, Could you please let us show also list data another videos how using in power apps

Hey Shane I have come across something I cant find on your videos, I know crazy ;), and I cannot find it anywhere else either. What I am trying to do is sum a column of number values in a gallery in a gallery =D. What I have is an outer Side-Scrolling Gallery of classes where each item has a Vertical-Scrolling Gallery full of time entries for labs for that class. For example It shows a Gallery for the 2 labs that student A has, Science 111 and Math 111. This means my side-scrolling gallery now has 2 items in it. Each of those items has a gallery in it that filters the master time sheet to only show items for that student in that class's lab. So if student A signed into the lab on the 5th and the 7th for 45 min and 60 min, there would be 2 entries inside the inner gallery that would have the Date, Time In, Time Out, and Minutes Logged for each of those times. I have this working and I even have the total minutes showing for each of the inner galleries in powerapps. My issue is that I need to patch those times up to the SP list and to do so I have tried the follow with no luck: ForAll(ClassList,Patch(MasterRoster,LookUp(MasterRoster,StudentID=Value(student.StudentID) And ClassCRN=Value(ThisRecord.ClassCRN)),{TotalMinutes:Sum(Gallery4.Selected.Gallery3.AllItems,TimeLogged)})); Hopefully this is possible and I'm close! Thanks for all the videos!

Another great video Shane. I would really like to see a parent-child and a parent-child-grandchild application where you are not just pulling data but writing back data to SharePoint list. Say a Purchase Requisition (PR) or Purchase Order (PO) system with a PR/PO header, PR/PR Line items and some of the items may have lines of details attached to them. For the Child/Grandchild form can you edit multiple lines in one screen/form then post back/save all the items back to the data source with a link to the parent.

Hi Shane , thanks for this tutorial. I would like to ask a tutorial on how to summarise expenses by category base on selected employees name.

Hello Shane and thanks for all the knowledge you share. Do you have any example of a gallery within a form that populates with the information that I write in that form? Example (but is not what I'm going to do), an invoice system. Where for a client you should write several lines of products. Do you understand what i want to do? Thank you.

Hi Shane - Thanks for all your videos. I can't figure why Filter isn't working for me unless I press enter and it has to be the exact location. I've tried to add StartWith and nothing happens. The Default for the Gallery is blank. Any suggestions to troubleshoot?

Hi Shane, Thank you for the video - I have no much experience in coding. the way you described using filter is very clear. Thanks again. I am trying to edit a sharepoint list display form in powerapps, to show corresponding records from other sharepoint lists based on a common field in both the lists. How do I put up this condition - If "commonfield" value in the first list selected item is "X", the second list should filter list items with "X" value in same "commonfield". Here "common field" is the field present in both the lists. I tried to put in condition by comparing 2 fields directly from both lists - Filter(List2, list1.commonfield = list2.commonfield) Powerapps say '=' is invalid argument type and 'list1.commonfield' would not work correctly with larger data sets - delegation error! Appreciate your inputs on this. Thanks again.

Great videos...I may be searching the wrong things... but what video would I watch to find out how to open a full record after I have filtered it down?

Thanks Shane, Pretty new to this and love your videos. I'm trying to add a Filter to show all records except for one type. I can set the 'Project Status'.Value = "Open" and I know I can't use "Closed" with SP lists. How can I show all records except those the are marked as "Closed"

Good afternoon Shane! Thank you for your videos. They have helped me a great deal in my new job as a Power Apps dev (I was a software tester for almost 10 years). I have been making updates to our company's internal newsletter, which is created using a canavs app, and sent out via a power automate flow. In the canvas app, there is a search box used to find existing entries, but it is clunky and doesn't return all of the results. My data source is a Sharepoint list that currently contains just 640 entries (It has been around 2021, and is growing). I want to improve the search function so I want to use a filter function that will look at several columns in the SP list. How can I fix the following formula so the red triangle goes away? Search('Weekly Digest', TextInput1.Text, "Group", "Category", "Title", "Narative", "Client") TextInput1.Text is the new text box I created for the employees to enter their keywords (and where I want to put my filter function). I realize narrative is spelled incorrectly... but that it how it appears at the bottom of the screen when you highlight the column name in the SP list setting screen (the list predates my employment here). Also, I need to make sure it is truly searching the keyword(s), and not only finding an item the if the search term is the first word. Can you help me?? Thank you in advance!

Hi Shane, your videos are amazing. I have a query with respect to this video, do you have another video which explains how to edit the specific entry which we get as a result of filter?

Question: You use the galleries a lot to reflect data. Is it possible to do the same thing in a table format, showing rows of data? I find that the gallery isn't as attractive for the data I have.

Shane thank you for the numerous videos and information. I'm looking for a little more help, I have a table (TruckData) that contains a column named "Status" and the two options for status are "in service" or "out of service". I'm looking to create buttons (3 buttons "view all trucks" "view in service trucks" "view out of service trucks") that allow me to filter (or search) my results based on the text in the status field. I feel like this video is close to what I'm looking for but can't get it to populate correctly. Any suggestions?

Shane, thank you for making this channel. Your videos have helped me so much. I have been trying to build a more robust search box that will return the correct items even if the user enters the words in the incorrect order. For example: if the title of the item is Blue Cat I want the item to still show up if the user enters Cat Blue into the search box. Do you have any suggestions on how to set this up in PowerApps? Thanks in advance!

Hi Shane, Thanks for your videos. I have an app with 2 dropdown filters and a search box. But now Im trying to create a button that will clear all the filters and give me all the list . I tried a few ways but nothing seemed to work well. Do you know how I can do that?

Hi there Shane. Great videos. Thank you. I would love to see the power of Lookup, Filter, Sort, SortByColumns, and GroupBy all combined to manipulate Gallery views against Sharepoint lists. Its a tough road without someone showing off examples.

Hi Shane great video I have a filtering question I hope you can help me with. I have one SP List called Hospitals and Sponsors (SP List1) that is a list of that I need to use to filter data selections in another list called Project Requests (SP List2). The filtering needs to work on both New and Edit SP form modes. For example, I have a field called Request Type in both lists that has the values of Hospital and Non-Hospital and a field called Location that has values of States (AK, AL, ME) for hospitals and "Corporate" for Non Hospitals . When I select Hospital in SP List2 I need my location field in SP List 2 to go to SP List1 figure out all the locations that match "Hospital" and filter my Location drop down in SP List2 to only match the locations found for "Hospital" in SP List1. The idea is the customer can add new Locations in SP List1 and they will just show up when they are adding new Project Requests to SP List2. Would you have any ideas on how this could work? Also if the customer edits the item I also need "Location" in SP List 2 to show the saved value in SP List2 but also only show the filtered values allowed. Any advice would be appreciated.

Hi Shane! I love your videos so much, finally I can understand not just how to do something in PowerApps but I also understand why it works! I am having an awful time understanding nested filters. For example I have a list of schools, I have another list of jobs, then I have a list where you pick a school from a lookup to the school list, and you pick a job from a lookup to the job list and then you enter the number of that job assigned to that school. So three lists. In one of my screens I want the user to pick a job from the job list and then in a gallery I want to show all the schools that DON'T have that job assigned to them. I'm dying.....it takes me so long to figure it out (like hours) and when I do finally get it working I am not even sure what I did to make it work. If anyone can explain it you can. Can you help? Do you already have a video that might cover this? Help me Obi-Wan, you're my only hope.....

Hi Shane, Thanks for your videos, they're a great asset to power-apps. I have a question. When you select the play button on top right to view the gallery, I don't get any fields showing up. Just a blank screen. Any idea why this maybe the case? Thanks in advance.

Great video ... I'll be watching many more of them. I just have one nagging issue. My filter box says "This data type is unsupported for evaluation | Data type:Control".

Hi Shane, another great video! :) I have a bit of an issue with date picking and live filtering; the drop-down boxes and input fields all auto-filter the gallery I'm wanting to fix, but the date-picker (I have two pickers to determine a range) doesn't auto-filter. If another input is changed it'll filter then, but it doesn't filter by itself/doesn't filter live like other. Apologies for the bombardments of questions lately

You have been very helpful in getting me up to speed on PowerApps. Thanks! Shane. A quick question: How do I know when to put something in quotes? IOW, what kinds of things must be in quotes, and when is the name of the object (sans quotes) the right syntax?

Hi Shane, First, I would like to truly thank you for these tutorials they have been a massive help to me in understanding how PowerApps work. Quick question! How do I keep the data rows visible the entire time and not jeopardize filter/search functionality?

Nice content. If I wanna store filtered results into a variable, how can I achieve that?

Hi Shane, Suppose I need to use only one DataTable to display from SharePoint. But i have to display only two columns out of 8 columns based on selection of buttons. My Scenario: If I select "customer" button i have to display "customer" column and "Title"Column. If I select "Product" button i have to display "product" column and "Title"Column.....Similarly for other columns too. The thing is I have to make use of single data table to display only two columns out of 8 columns based on button selection

Thank you so much for your videos. I will be grateful to you if you can guide me that how can I use Distinct with the Filter results that we have received. I am using a combo box whose feed comes from the filter command of another drop down.

Hi Shane, thanks for your very useful videos. I have a similar situation in my project, my biggest difficult is this: How can I do to filter gallery2 starting from value of "task" in gallery3?? Using your example: In my search text I write "Go to the kitchen" as a task, and in Gallery2 my result is "Do the dishes" ??? I'm trying using "in" in my filter but I have delegation problem!! I'm doing crazy!! Have you some suggestion for me???

hi... as usual great video on filter function. how can i search multiple columns like name or address or phone number (means or criteria) from a single text box using filter function... can u plz let me know?

Thanks a lot for your videos it's great help! What I am looking for now though and couldn't find its a way to add multiple new records to a SharePoint list. Is it possible at all?

Hi Shane, How do I filter a table from a guid/lookup colum from a different table with an equivalent of "Not In" operator? Example There are three tables OOTB tables in D365 Field Service. Opportunity Name: ABC Opportunity Product Opportunity: ABC Product: 1 Product: 5 Product: 10 Product: contains 1 - 10 What kind of Filter syntax to show a list of products that are not in the opportunity ABC? Meaning, the result should return product 2, 3, 4, 6, 7, 8 and 9.

Tx for the vídeo! I’m struggling to filter a main gallery by data fields inside a nested gallery. Any thoughts?

Hi! great vid, little question. Is the Title that you use in the logical test the name of the column in the sharepoint list or the name of an element inside of the gallery?

Thanks so much for these Shane. I am wondering if it is possible to filter on multiple SharePoint lists at the same time. I have three lists with a shared column name through each of the of "Independent_Contractor_name" (There are more columns with the same names but this is my example) and I want to build an app that lets someone see the information from all three lists at the same time. I am pretty sure it is possible but haven't gone far enough into your videos to find it yet.

Hi Shane, thank you so much for this video. Can you please confirm/help if this works with same list as well? Means I would like to show all the items belongs to 1 category in a second gallery.

hii Shane This vedeo is really helpful.but i want to ask one question.Is there any raw limitation in sharepoint? because im facing problem in id incrementing when sharepoint data exceeds500. pls consider my question. Thank yo

Hi, firstly, thank you so much for sharing :). I want to ask a question that instead we use 3 different datasources, can i use only 1 data source but show different fields? For example, i have a SP list contained all fields from Project name, project task and project detail. Can i do the same as yours? Thanks in advance and hope to get your response.

I have an issue: I have a gallery that is selectable, and based on that it filters another gallery on the screen. Both galleries' data sources are from different Sharepoint Lists, but have a unique "key value", let's say their Family name. So it's a one to many relationship, Surname table has only one Smith, but First name table has many Smiths. Let's say I click Smith, in another gallery I get John and Jane. But my problem is that I would want to do the reverse: when I click John, I want to see Smith chosen in the other gallery. I wrote the code for this reverse gallery exactly like the first one I have (which works fine) but it doesn't show any items in the table where it should say Smith. Is there something structurally built in Power apps which prevents these many to one connections? BR, Mika

Hi Shane. I can't seem to figure my issue out. I want to create a gallery that filters a master list of employees from SharePoint. The filter would be their employee number. I need the gallery to see which employees are listed on various other SharePoint lists. So if an employee is on the master list, the gallery would show which, if any, of the 4 sub lists I have.

Hi Shane! Is it possible to use this function if I have one list, where I would like see the items in gallery 2 based on status. So I have two lists like you, the first would be something like "active, closed, in progress" - Gallery two should show the items that is in active if selected in gallery one? How would one do this - or are you able to link to the data sources that you have used to see the information? :) Have a nice day!

Hi, Can we search multiple text fields of gallary ( like.. Title, place, manger etc...) from single search box.. using Filter option. Note: I am already showing a specific user data in the gallery

Hello Shane, Many thanks for the nice tutorial. I have a question here. How can I filter an entire screen based on several criteria? For example: I have two Cities New York and Washington. When the user opens a specific Screen, then all the items should be displayed which comes under Washington only. How to achieve that?

I feel like I left level 0 to 100 just watching this

Hello Shane, first your videos are life savers. I have a quick question. If I want a list to display as a gallery filtered on the current user (I.e. I have Sharepoint list filtered to [me]) how would accomplish the same thing in a powerapp?

Hi Shane, lovin' the videos! I'm having an issue and am not sure if it's due to the changes in PowerApps over that past year: I'm being told that I've created a circular reference every time I follow your steps. Thinking I did something wrong, I started from scratch a few times, but still nothing... any thoughts on this?

Hi Shane, your videos are super helpful! Is it possible to apply a search function and a filter function to the same gallery? I'd like to make it possible to search all columns, and also make it possible to filter by specific columns. I've gotten the search and filter functions to work separately, but I'm having trouble applying them both to a single gallery. Thanks!

Thank you Shane. I got lost where you delete ThisItem from the Items property on 15:45 and on 17:35. I get an error when I remove ThisItem. It would also be great to include your data sources. I'm getting confused about where you are getting the values that you type in the Filter function around 18:20.

Instead of a Gallery can we have a button that opens a view that's filtered by the text?

I want to add a filter box for the SharePoint ID field. It does not like using Text=ID. It says there is a Incompatible type (text vs number). But typing Number in place of Text does not work either.

Hi Shane, Thank you for the video, I am new to Powerapps, 1) Can you explain the line at 15:38 which says Project = Gallery2.Selected.ProjectName in filter function. 2) what is the data type of "Project" column. 3) what is the data type returned after using Gallery2.Selected.ProjectName ? 4) I am asking these because I had a lot problem when I tried to filter Contact gallery when user clicks on Account gallery. For this I used following code Filter('Contacts', GUID('Company Name') = GUID(Gallery1.Selected.Account)) . I do not know how much good is this for performance wise. Thank you Shane

Hi Shane, thanks for all your videos. Do you have a video about using the 'Search' or 'Filter' function for a 'Choice' column in a Sharepoint list? No matter what I try, I get an error message - usually along the lines of 'Wrong type. Expects text type'. I trawled forums and documentation high and low but can't find any useful information on this. I would love for end users to be able to search for items by the 'Week' choice column in the Sharepoint list (eg: Week-01, Week-02 ...etc).

What about gallery filters based off numbers? "in" will cause delegation issues, Startswith doesn't work on numbers, and using "=" will work only on exact matches. Is there a proper fix which will search for parts of numbers (let's say a staff number), but also be delegable?

I have a sharepoint list with a choice column. How do I show only items that have a certain selection? The column in the list is called "Status" and the filter criterai is "Unclaimed".

How do you filter for more numerical and text data fields in one 'search box'? My database is 'Office Equipment', while my text field includes 'Department name' and numerical field includes 'serial number'. How should the code look like?