Master the iPhone Calendar App with these Tips!

Рет қаралды 699,442

Күн бұрын

An app that has been requested on this channel time and time again is the stock Calendar app. Rather than create a regular tutorial, I figured I’d talk about some of the interesting and lesser known ways you can use the calendar app.
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Chapters;
0:00 - Intro
0:36 - Event from Mail
1:25 - Reminder from Event
2:34 - Siri
3:33 - Event from Live Text
4:07 - Note into Event
5:14 - Files into Events
6:45 - Calendar Shortcuts
7:53 - Shared Calendar
9:06 - Week Numbers
9:54 - Calendar Widgets

Пікірлер: 312

@smitpat99 Жыл бұрын

Holding an item, dragging it, and then using free hand to open something else where one can drop the held item -- BLOWING MY MIND. Thank you!

@euteacherlindsay Жыл бұрын

this whole video is mind blowing tbh, i am shocked 😧 love it! thanks bro

@paulbushey9409 9 ай бұрын

Ios 17.2 drag drop didn't work. 😔

@DazeyChaineMusic 4 ай бұрын

wow it’s like technology or something

@smitpat99 4 ай бұрын

@@DazeyChaineMusic😂

@DazeyChaineMusic 4 ай бұрын

@@smitpat99 ;)

@emmiehansen Жыл бұрын

I think an underrated thing in the calendar app is using the “time to leave” feature. I also think the alternate list views are not talked about enough. And finally I love how well the calendar app search feature works. I will often remember just one bit about an appointment I set and it will be found!

@mellovesreading9858 Жыл бұрын

I like that feature but I always leave super early and like to get places early. Wish they had a remind me x minutes before time to leave for anxious and early people like me lol

@galaxspace1 Жыл бұрын

@@mellovesreading9858 what do you mean thats always been a thing. Its under alerts

@anamikanair3314 Жыл бұрын

Can u explain how to start this feature

@DRairborneusa 11 ай бұрын

@@anamikanair3314 I believe is the one right below end time of event, called “travel time”.

@rachelmorgannn Жыл бұрын

I think my favorite feature of apple calendar/iCal is the travel time options. I can have all my appointments automatically estimate the travel time from my previous events location/home. Not only will I get notifications to leave by a certain time, but it also blocks my calendar off during travel time so I don’t have to worry about back to back meetings and appointments without the time to get there.

@maikaimakena9424 Жыл бұрын

This guy is my favorite content maker you actually learn something from his videos which means he puts a lot of time learning then sharing. Most KZfaq guys don’t ever empower you to fall in love with Apple apps like he does. Big FAN ❤️🙏⚡️👊🤙🙌🙌🙌🙌🙌

@mcamp1952 Жыл бұрын

I agree - this guy is the best. He uses a minimum of words to deliver maximum comprehension.

@johnphillips2721 Жыл бұрын

Yes! Agreed

@blueskye991178 Жыл бұрын

MY MIND IS BLOWN!! I have been a apple system user from the beginning and I have used all these other productivity apps that cost me a bunch over the years. That hold and drag and drop is a HUUUGE game changer for me. I’m strictly apple now and no money out of pocket and every thing is synced. You saved my business life 😊❤

@javtimestwo Жыл бұрын

Fantastic video. I learned so much about Notes with those tips. #1-Adding icons to the title sure does make it easier to find a folder. #2-After viewing your video I realized that a lot of my notes are out of order, in the wrong folders and basically unorganized. Thanks for the easy to follow video. Keep up the great work 👏🏽

@hunterfitzgerald5415 Жыл бұрын

I like the Travel Time feature when booking an appointment. It helps account for travel time between appointments so I’m not booking appointments to closely together. Thanks for a great video.

@petertaranscorsese2900 Жыл бұрын

Thanks for this review, I hadn't realised attachments could be added. I tried lots of To Do lists/Calendars/Reminder applications over a LONG period, but came back to the (free) inbuilt calendar within Apple as being best suited for my needs - it now serves all those purposes, not just as a calendar & links seamlessly with iPad, Mac and Watch. I create the majority of my Events using Siri "on the go" through my watch. One of the best features for me is being able to "Press and hold" events to reschedule them by sliding them up & down to different times & for events on the same theme (e.g. multiple items to discuss with an individual) sliding them to the same time (on top of each other) then they multiply left to right to keep a clear, uncluttered screen.

@ChintamaniVartak Жыл бұрын

Thanks for showing the method of dragging an event into a reminder app. Calendar events also have alert features. One can even set two alters and it works great. So creating a reminder for an event becomes useless.

@FurtherMaf Жыл бұрын

Does this work for you in the latest update? Trying this now and cannot drag and drop

@TerenceMirabelli Жыл бұрын

All these tutorials are so informative. Undoubtedly the best on KZfaq

@ProperHonestTech Жыл бұрын

Thank you!

@sotm7064 Жыл бұрын

Lovely video as usual Tom, thank you for this. Was blown away by the feature to drag and drop from the calendar to reminders. I read on your newsletter you were (are) in Florida, hope you and your family are safe and free from any harm, take care and the best regards!

@cjbird7121 20 күн бұрын

The reminder/calendar thing is great for important life events too. Birthdays, anniversaries, etc create a reminder to get a gift, card etc. Shoot this would’ve been super helpful when I used to plan field trips for homeschooling groups.

@iceon8312 Жыл бұрын

U seem so down to earth and humble, the world needs more people like u. Keep up the good work. Much love and respect from Stockholm Sweden 🙏🏼✌🏻🙌🏼

@jenniferpowers5339 Жыл бұрын

thank you! I didn't know how to make a widget and the most helpful tip for me was the week number. I have a rotating weekly schedule and week numbers cut down on confusion. thank you so much

@Ded-Ede Жыл бұрын

@1:40 I like the linking back features from reminder app to calendar or notes but I also wish it goes both ways so I can open a reminder item or check if off from within the associated Calendar event and it synced back to Reminder app. I love doing this with my errands and shopping because Maps will already have the location of my next event, at the location I just opened up the calendar event and start checking off my reminder, items or see notes or attachments associated with that event. Please Apple make it so. The more linkable the better. I just have to send them a Feedback report. :)😊

@K3zz21 Жыл бұрын

You are the first channel I’ve seen with actual hidden tricks rather than clickbait titles

@ebonyjenkins8020 Жыл бұрын

I am so happy that I found this video! Instant subscriber & like! 👍🏽 This video alone, helped me to get more organized. I can’t wait to watch more of your content! 💜

@MA-nu7ki Жыл бұрын

The add attachment feature also works with photos. While viewing photos thumbnails press and hold then close photos open that calendar event and drop into the attachment section.

@JK001POPS Жыл бұрын

a. Notes and amazing notes for iPad are excellent apps to have everything under control. I use it cause I can see my calendar’s events and reminders all in one app. I like how this app displays all the information in the month-view, respects colors and differentiates events from reminders. Even it takes into account the upcoming reminders that you need to be repeated automatically… I use calendar and reminders as entry apps and a.Notes as my final review to see if everything is as planned!!!

@a.mariedixon-jenkins Жыл бұрын

Great video, I learned quite a few things I did not know about the Calendar app. I have watched a number of your videos clicked on like, however never subscribed. This video clinched it for me, you have gained a new subscriber. Thanks again.

@georgeproxenos6647 Жыл бұрын

I love the search function which I can then screen shot and send to my clients to show them a summary of their up and coming appointments with me!😊

@Stormbrise Жыл бұрын

Thank you for this video, I did not how to create reminders for events. As a person with ADHD, reminders would help with all the reminders to remember it. I use travel time a lot for this now. Even though I work from home on my thesis. I am the planner addict here, my husband, also neurodiverse, just lets me run his social calendar. He has no interest in running the calendar, and since most of the events are in my mind, I can then add it to our social calendar.

@wunderluster Жыл бұрын

One thing I would love is if the reminders app worked alongside Apple calender so being able to see tasks with check buttons. Now I have to use apps like aki flow/ routine to do this but Apple is missing a trick by not integrating these two things together!

@michelekendzie Жыл бұрын

What an awesome thing to be able to do, to drag an item from one app to another. I use Gmail though, and it didn't seem to work from there. Bummer. But I did get a note into an event. Thanks!!!

@radio_annae Жыл бұрын

The very first tool has just blew my mind! I was looking for this for sooooo long

@Jusangen Жыл бұрын

Man, what a great video! And with that accent, I can listen to the same word, over and over and over again. I appreciate your helpful videos, I hope you keep it up, and definitely if I make videos for my topic, hopefully in the future, yours is definitely one of my top models. Thanks again take care.

@NSAB120 Жыл бұрын

I love your videos! They are so straightforward and helpful. I have a million photos I need to sort and pair down. Any suggestions on how to do that easily?

@MAB_Canada Жыл бұрын

How does using the Reminders app cf using Alerts within the Calendar? I tend to use the Calendar to alert me to do something, or that a commitment is coming up in 2 hours + travel time, etc. I don’t find Reminders all that user friendly🤷🏼‍♀️

@seanmonts2159 Жыл бұрын

These are great ideas. Quick question will all these work on iPadOS? If they do that is a game changer for me. (I can't see my phone 👓🤣🤣🤣)

@maikaimakena9424 Жыл бұрын

This guy is the best teacher more RAD IOS default apps please. Making me fall in love with my phone all over again 🤙⚡️

@cmdrbozo Жыл бұрын

Another good one! BTW, I note a reference to "my wife," where's a few months ago it was "my girlfriend" so where can we find your wedding gift wish list!?

@ProperHonestTech Жыл бұрын

Thanks! We tied the knot back in May, and had a honeymoon registry at the time, which we used to help fund a trip across the west coast of America.

@Schwidawg Жыл бұрын

Great video. I wanted to know how to attach an email to a calendar event. For example, I receive a confirmation for an upcoming hotel stay in my email and now I want to add that email to my hotel stay to my calendar event. Thx you again and I really enjoy tour videos, keep them coming.

@HectorGonzalez-xl7qf 9 ай бұрын

Thank you so much!! This was super helpful, and you spoke Clearly and at a great pace. It is very rare to find KZfaq tutorials in understandable English - I look forward to more tips from your channel mate- Cheers!

@pavlovzdog Жыл бұрын

Perfect 👍, thank you again for the education 😀. Got one or two great tips from this video which will really help me on a daily basis 👍👍👍 Top man

@FrankPhillips1952 Жыл бұрын

I tried your tip for copying an event from Calendar to Reminders. It did not work in iOS 16. However, I was able to just simply copy and paste it which is a good thing. Thank you for your hard work.

@prov31x Жыл бұрын

Excellent, clean and precise. Thank you for the timestamps. Well done

@karloshagen4037 Жыл бұрын

Bloody hell! I would consider my self a seasoned iPhone user but I had no idea about the “drag and drop” function between the different apps! Great video 🫡

@JamesRandall47 Жыл бұрын

Brilliant presentation, clear complete and highly informative

@Okefenokee_Nole Жыл бұрын

I find it very frustrating that the iOS version of Calendar only allows “Alert” and “Second Alert” and only with a limited choice of week, days, hours and minutes before The macOS version of Calendar allows an unlimited number of alerts and fully customizable days, hours, minutes before AND after an event. It just doesn’t make sense why the iOS version is so limited. Any tricks for creating more than two alerts in the iOS version of Calendar?

@CreekRanger Жыл бұрын

❤ Your channel has become my must view KZfaq channel for staying current on IOS.

@rondec9022 5 ай бұрын

Love your content. Would like to share shortcut in calendar. When making follow up doctors appointment, I found that I can duplicate event by simply holding down on item until pop up screen appears. Choose duplicate and make appropriate changes. No need to re-type names and addresses for the future event.

@sandraoconnor5700 Жыл бұрын

Love your videos - so clear and simple!!

@siddharthsonawala491 Жыл бұрын

Your videos on iPhone are informative, interesting and authentic! Your presentation is impressive! Please upload detailed videos on iPhone backup on Windows pc and organising iTunes and of course the best tips for the security of iPhone.

@wanderingfool6312 Жыл бұрын

Great tips, like dragging notes into appointments. But to be honest and this probably isn’t a good idea, I just use the calendar app for reminders as well.

@jvallas Жыл бұрын

Me, too. I just set an alert. The reminders copying function is sophisticated, but in this instance, I pick the 2-second click of an alert to save time.

@Uberone14 Жыл бұрын

Great and informative video! I learn something new every time! Sure would like to start my calendar day at 6:00 a.m. instead of 12:00 midnight. Is there a way?

@johnriggs5691 Жыл бұрын

Thank you for the press-hold-drag into different app technique - terrific. Another helpful video. Although I use the Apple calendar all the time because of its integration into Apple, the Apple calendar remains for me the least adequate native app. Actually, it’s the only Apple app that I find deficient enough to demand a third party app alongside. Why? The absolutely inexplicable refusal of Apple to give us a real monthly view that at a glance shows all the monthly events, which is a simple and intuitive way to see patterns and plan events. And so, for example, I use Calendars 5, which for me replaced Fantastical, and I have the Calendars 5 monthly widget on the Home Screen. One tap and all upcoming events for the month appear, as well as open times.

@Andyhandle Жыл бұрын

Ibise the outlook calendar app in preference. But I hadn't looked at apple calendar for a while

@johnriggs5691 Жыл бұрын

Indeed, I also have used the Outlook calendar. Its aesthetics are excellent. The problems for me is that the mail part of the Outlook app is clunky and ugly, and the app itself is an enormous memory hog on the phone. Also, no Outlook widget presents an entire month on the Home Screen. Go figure.

@Andyhandle Жыл бұрын

@@johnriggs5691 I actually prefer the outlook email! I'm working across multiple operating systems including aneroid and IOS and something that integrates with Microsoft's Todo is very handy (and the MS desktop "board" view is brilliant).

@ItaHayes Жыл бұрын

Absolutely agree, that’s why I listened to this video, checking was there even a next week view of appointments. Nothing. Am I supposed to remember an event that I input 2 months ago? Thanks for tip for Calenders 5

@duskobartok794 Жыл бұрын

Yes the create event can be used from messaging apps too.

@flyingscot19 Жыл бұрын

Extremely well presented - clear, concise and extremely useful. I’ve subscribed to the channel to see what other gems are available Thank you….

@jc5852 8 ай бұрын

New subscriber here. In need of a personal planner I was researching how to devise one in Apple’s native apps. Thank you for the drag and drop info!

@aubreymiller2476 Жыл бұрын

Just want to say you are my favorite teacher, I have learned so much concerning my I phone 14 pro. Thank you very much Sir.

@ProperHonestTech Жыл бұрын

Thank you, that’s great to hear!

@samfernandes50 Жыл бұрын

Very useful, thank you for the time you take making these great videos, it shows!

@Keith3putt Жыл бұрын

Tom, thanks for the great video. BTW, can you tell me where you got your desk monitor shelf? Have you done a video on your desk setup?

@dthomp06 Жыл бұрын

I love your iPhone videos. You explain things so clearly. Thank you.

@roswellstanleymusic Жыл бұрын

Excellent tutorial, looking forward to many more.

@HatefYaminiOnline Жыл бұрын

Woah! That part at 1:32 was amazing. I had no idea we could do that. Very cool.

@MireillevanDriel Жыл бұрын

Wauw on the adding files to events (and other tips I didn’t know). Thank you!

@Crypto.Vantage 6 ай бұрын

00:00 Learn unusual ways to use the iPhone calendar app 01:24 Create reminders linked to calendar events 02:54 Creating and managing events using Siri and Live Text in iOS 16 04:25 Add notes or attachments to events in Calendar app 05:51 Add files to events quickly and easily 07:17 Create and use shortcuts and shared calendars 08:41 Share and edit calendars with others on iPhone 10:05 Add a calendar widget to your iPhone home screen

@weekendwarrior3814 9 ай бұрын

Amazing insights , thank you. I’ve been looking for an easy way to add files to meetings forever!!

@GuyMcguy24 4 ай бұрын

Lmao, I had such a huge gripe with the lack of compatibility between notes and calendar: can’t attach a note ! But hey, always a relief to find out it’s human error 🎉😅😊

@dreaminginyarn Жыл бұрын

I just found your videos and they are fantastic! Thank you for the tips and tricks.

@KimberlyNissen 6 ай бұрын

Linking Reminders to Calendars is fantastic, thank you. I hate that Apple don't make this information known more clearly. And I'd really love if we could just get them to create something that would allow us to see reminders, notes and events in one screen. Yes, I can split screen, but managing my day would be a lot easier if I could see all entries in one go rather than switching between 3 apps.

@Rolfity Жыл бұрын

Thank you, I really appreciate your videos!

@kabirbolakani399 Жыл бұрын

Amazing video, really well done. First time watching your videos. Keep up the good work!! 💪🏽💪🏽

@maikaimakena9424 Жыл бұрын

Can you please do and another Apple Mail iOS 16 video. There are new features we need to learn about. Remind me later. Then there is Follow Up and there there is send later. I would love tips and tricks and to actually know the difference between all (3) of these send later features and how to think of them all. Thanks 🙏 so much. Absolutely love all your videos you a really doing great work.

@minecraftmike6850 Жыл бұрын

This is brilliant, thank you .

@arkila Жыл бұрын

Thanks, this video is quite useful!

@allisonwoods4519 Жыл бұрын

Love the press and hold and switch app function. You have such a calm and trustworthy voice 😀

@ardennguyen3369 Жыл бұрын

Awesome! Love this video!!! Great job!

@HeatherAyers1 Жыл бұрын

Mind blown. This long-time iPhone user learned some new tricks. Thanks!

@JamesRandall47 Жыл бұрын

Brilliant presentations, learning a lot.

@henkar6920 Жыл бұрын

Hi, great video! Another thing that is new to the iOS calendar app: You can now duplicate events (at least, I believe, you could not do that before). Tap and hold the event, then you can cut, copy or duplicate.

@hoopoe_ Жыл бұрын

What is the purpose of duplication?

@biryanibeatsnbike Жыл бұрын

If you want to send the same event invite to different sets of people with different content attached. I use it on a daily basis for work.

@hoopoe_ Жыл бұрын

@@biryanibeatsnbike Thanks!

@RisingStarter Жыл бұрын

Great to know. Thanks!

@jvallas Жыл бұрын

@@hoopoe_ I have an event that occurs every week on Mon., Wed. & Thu. of each week with all the same information. I think that’s an instance where it would’ve been really nice to have the function when I was setting it up.

@margaretImhappy Жыл бұрын

The event from photos is super helpful!

@maikaimakena9424 Жыл бұрын

This guy is amazing I keep going back watching these videos like 5 or 6 times Learning More and More

@ProperHonestTech Жыл бұрын

Thanks man, I always recognise and appreciate your support! 🙌🏻

@richardclarke1922 Жыл бұрын

Love what you’re doing. 👍🏾

@justingeer6131 Жыл бұрын

All good stuff ... I would love to know if you have a tip or a way of displaying ‘fiscal’ calendar week numbers instead of real world calendar week numbers Work retail ... so I use it for work purposes and the week numbers it displays are either 4 or 5 weeks off due to the fiscal calendar starting in feb vs Jan Don’t think you can ... but again ... all good stuff!

@Andyhandle Жыл бұрын

Great videos, lots of useful tips and more, thanks.

@HeIsHuncho Жыл бұрын

This was really helpful. Big thanks 💪🏼

@campcaptain4903 Жыл бұрын

Every time an iOS update comes out, I think THIS must be the one where I can copy and paste calendar events like I could on my Palm Pilot in 1998. Nope. As a musician, I have a rehearsal at the same time/place on different dates. Apple won’t let me just stamp that around the calendar. So I still use a 3rd party calendar app that will. It’s so weird that I have to do that because Apple is almost 25 years behind such a routine function.

@jvallas Жыл бұрын

I think Hen Kar a couple notes down has solved the aggravation - you apparently *can* duplicate an entry now. 👏

@vicki826 9 ай бұрын

Would the "Repeat" function not work for you in this case? When you create a new event, you can elect to repeat it by customizing the frequency of the event.

@adaoko Жыл бұрын

Thank you for this video! Do you know if it is possible to accept a meeting invitation in the calendar app without sending a reply?

@marion817 Жыл бұрын

This is amazing. Thank you!

@josggar Жыл бұрын

Very helpful video. Thank you! 👌🏼

@stefinlove 8 ай бұрын

i got some of them . really cool ! thx

@adegbenroagoro5180 Жыл бұрын

As a chronic Samsung phone user who has also carried an iPhone 11 Pro Max daily for over 2 years this video is really useful. Hitherto I’ve really disliked using the iPhone calendar. I would enter the event on my Samsung phone’s calendar and then sync it with my iPhone’s calendar.

@swacsd Жыл бұрын

Great information! Well done!

@chillwavegeneral6522 9 ай бұрын

Most powerful review! Thanks a lot dear Friend

@1TexasKid Жыл бұрын

Thanks. Good to know. 👍🏼👍🏼👍🏼 I’m looking for a Vacation Planner & Organizer. The Apple Calendar seems to fall far short of what I expected. Do you know of a good app?

@fabio_teixeira Жыл бұрын

Thanks

@ProperHonestTech Жыл бұрын

Thank you very much!

@mountart2 Жыл бұрын

Why not just set an alert reminder in Calendar? Seems like a lot of extra work to set up a reminder for a Calendar Event in Reminders rather than setting an alert reminder in Calendar

@bbqwithrandy 5 ай бұрын

I needed this. Somehow I’ve got 7 calandres on my iPhone and I want to consolidate everything into my iCal.

@danielspurr8342 Жыл бұрын

A friend of mine has recommended me this tutorial. And i couldn't' be more happier

@ProperHonestTech Жыл бұрын

That's great to hear!

@BudFunOne Жыл бұрын

Thanks!

@BarbTodd Жыл бұрын

Thanks, great info

@smallwonders22 Жыл бұрын

Always wanted to add an attachment to an event from my mail, didn’t knew till date.

@tetchuma Жыл бұрын

While I like how the calendar can sync across my husband and my phone, I wish we could make templates. I’ve used WeekCal since iOS 3.1 because it had more features. Been using it ever since. (I’m not trying to plug this app, but it’s like the iOS iCal, but with some bonus features) Whenever I have a nosebleed, it’s easy to tap from my template library to document it for my doctor. (Medically-necessary) Working overtime? 1 tap and there it is. View the entire week, (not just 6am-8pm from each day)

@jodi7659 10 ай бұрын

Great content. Thank you. As for sharing calendars do you have great tips on sharing calendars between android and ios?

@tyrondajames1253 5 ай бұрын

Your awesome! Explained super well! Question about shared calendar will who you share with everything? I have several subcontractors I want to share only there own appointments with them. Not all appointments how do I do that