Office Organization: Planning Projects

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Office Organization: Planning Projects

Рет қаралды 365,182

Күн бұрын

Overwhelmed w/ Clutter? Take the Quiz & Get a Plan! - www.alejandra.t...
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I always have soooo many projects going on in my business. While not all of them are implemented at once (thank goodness!), I write all of them down (both ideas and projects that are currently being implemented) so I know what's going on at any given time.
In this video, I show you my rainbow sticky note white board in my office that I use to track and manage all of the projects for Alejandra.tv. We call it our "Tetris Board" because, well, it kind of looks like a Tetris board if you stand back and look at it. I absolutely love this board because it's visual (I can SEE what's going on) and it's color-coded (I love things that are color-coded if you didn't know ;).
FTC Disclaimer: The above link to the product is an affiliate link. The whiteboard shown in the video was given to me by the retailer after I asked them if I could do a video on their cool product after learning about it in 2009. The post-it notes I bought on my own (with the exception of the red and light pink ones (those came with the board!).
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Find The Sticky Note White Boards Here - alejandra.tv/re...
Join My Organizing Program Here! - www.alejandra....
Products Mentioned In This Video Are Listed Here - www.alejandra....
Alejandra.tv Checklists - www.alejandra....
Alejandra.tv Website - www.alejandra.tv/

Пікірлер: 244

@calonstanni 2 жыл бұрын

10 years later...this video is still helping folks like me. THANKS!

@joewilliams-nelson6419 10 жыл бұрын

In our home office, my hubby and I painted one wall with dry erase paint. We measured our ideal white board size, taped it off, did a couple of coats, let them dry and voila. We use Velcro to hold cups on the board for markers. Or we put Velcro on the markers and erasers and then just stick them on the side. I also use tons of post it's. My favorite for my lists are mouse pads with sections for either the day of the week or with three sections for 'to do,' calls, or email tasks. Great videos.

@sfgsfhsfh 10 жыл бұрын

Teacher tip! If you can't find that type of board in particular, just get a regular white erase board. You can create lines on it with a wet erase marker. It won't come off the board unless you get it wet so it'll stay around for a long time.

@sketchmarks5270 8 жыл бұрын

I love the colorful post it notes but I'm the type that doesn't like to waste anything if I can help it. I would take stacks of these colorful post it notes or just colorful construction paper and laminate them and place a thin magnet on the back so I could reuse them and write on the front with dry erase markers.

@dantoinettem6825 7 жыл бұрын

Brilliant! Thank you for the suggestion.

@doggybiscuits7782 7 жыл бұрын

Mari Cat so true!

@dancinchicka13 7 жыл бұрын

but then you'd lose the accomplished category

@tolaizard 6 жыл бұрын

Sketch Marks I agree. Your idea got me wondering if there’s a product like that already. I found reusable notes that stick using static cling. It’s not perfect because you might not be able to remove and stick as often as notes using magnets and only the white sticky notes are dry eraseable while while color notes are permanent. SlickyNotes, 4 Pads of Medium Assorted 3.94"x2.91" - The World's First Glue Free Sti... www.amazon.com/dp/B013EBUKNS/ref=cm_sw_r_sms_c_api_ofwvAbQXZJ2WS

@CaitlinAPope 5 жыл бұрын

Using this idea! Thanksb

@BoopSnoot69 9 жыл бұрын

I'm left handed too!!!!! Team left handed girls!! Gahaha I'm only 18 and I been doing crafts ever since I was born and I been watching your videos and they've really inspired me to get organized it's so hard! I still live at home of course! And my room is kinda small but I'm really hoping I can organize everything!

@maipad3186 5 жыл бұрын

It'll all make sense... just stick with it... !

@kosamsongwe6638 6 жыл бұрын

I haven't even watched more than 7 seconds of the vid and I already loved it. This is definitely what I was looking for. Thank you so much Alejandra!!!

@shemakeswavesbee8150 9 жыл бұрын

The 'Accomplishment' section is a great idea instead of throwing them away. Very good!

@tifflovesmetal 2 жыл бұрын

Wow! I really need this. I did the computer desktop organizer but even then it's hard to keep track of things that way. I also use a planner but have so many projects on the go, plus am sick with MS so brain fog makes that more tricky. I had bought some whiteboards that I bought from the dollar store for another project and have a couple leftover. I don't have a lot of wall space in my small home office, but I do have a desk with a hutch. I think I can make the categories out of vinyl on my Cricut machine, and cut them to fit the cupboard doors on the hutch. I will probably need to do a mini post-it so I can do this on a smaller scale.

@AtHomeWithNikki 11 жыл бұрын

Such eye candy in organization. Love it! I just recently did a video on my channel in which I briefly showed how I plan my organizational projects in my home, but I really love this system that you have when trying to organize multiple project. You are so awesome! Thank you so much for this. I really am going to implement this. GREAT VIDEO!

@PauletteWebb-qo2uq 10 ай бұрын

As a very visual & detailed organizer as well, I love this! Thanks Alejandra

@creminfamily8316 7 жыл бұрын

The post it note board looks like the periodic table of elements or is it just me

@downinthevault 11 жыл бұрын

Before your explanation . .. . I just stared wide eyed at the screen thinking you had lost it with your organizational obsession . . . I expected to hear, "This is my to-do list." It's a really good idea for a business.

@MarisaArtLA 7 жыл бұрын

Great idea! I have a large paper calendar that I rarely use and I just realized that the back of each month page would be perfect to organize my tasks on sticky notes! Thanks Alejandra!

@emilygrace4040 11 жыл бұрын

Alejandra! I'm 18 and I've been addicted to cleaning and organizing my whole life! Pllllllease keep doing these amazing videos with great ideas. You are such an inspiration. Thank you SO much! (:

@YellowChevron 11 жыл бұрын

The Accomplished section is a really great idea!! I'm happy I watched this one video. More than often I tend to scramble here and there to get things done by a weekly and monthly basis in my organizer but I never actually group all my accomplishments together or put it all in a list. Things do eventually happen but it's all over the place! This way, I think will be a great way for me to gauge my 'unproductive' days and tracks my progress in what I do. Great sharing Alejandra. Happy days!

@Lila7495375 8 жыл бұрын

I absolutely adore this. I wanna do this too. my heads so messy. it helps me so much to write everything down and divide it into categories. I love this accomplished area. amazing!!

@kraemerashley88 8 жыл бұрын

I just love this idea. I wonder if it could be used for new moms who are trying to keep up with household chores, feeding schedules, doctor appointments and meal planning both for the family as well as food stages for the baby. Later they could possibly add to it if they have a baby and older children. Keeping up with activities, school work, and extra curricular activities away from home; such as soccer practice and dance classes.

@Manythingstolove 10 жыл бұрын

Hi Alejandra! If you like boards you should check out scrum boards or kanban boards. The concept in them is to know at what point a task is and have all task prioritized. We use kanban at work and I love it so much that I created a board (a little bit changed to fit in my necessities) for home too!

@jcrosestudios 8 жыл бұрын

I'm having trouble one finding a space for such a board (apartment) and two since I am very busy I'm finding it difficult keeping it this neat (on a consistent basis) so it looks nice too! For now I'm going digital with trello but would still love to be able to do this, maybe when I have a larger office!

@RollingThroughLife 11 жыл бұрын

Wow, I have watched several of your videos, and love them. I need you in my home. I live in a small 1 bedroom with a large amount of craft things organized. It blows up on a weekly basis..LOL. I am over-whelmed and don't know where to start..LOL Keep doing what you are doing, You explain things very well.

@Girlsareebeautiful 11 жыл бұрын

i am addicted to your videos !!! Im trying to get organized and you are giving me so many ideasss!!! Great :)

@KandyJohnson1 11 жыл бұрын

I love this idea! It is a colorful Tetris board. Great idea keeping the accomplished projects as a motivator!

@inggridsilli8921 7 жыл бұрын

wow, you are my inspiration Alejandra, why don't I find your channel before? Thank you, I almost finish watching all of your video.

@Helvia0914 11 жыл бұрын

Honestly I was thinking you were a little nuts but this will be helpful for my wedding planning. We will divide up tasks...his, hers and shared, etc. :) Thanks for posting!

@sjoerd1131 11 жыл бұрын

If I can say this, I am always looking for some ideas and tips too organize my life, I thought this was very clever. You are an pro organizing woman!!

@METVTheChannel 11 жыл бұрын

Thank you Alejandra. I've watched this video several times and it inspired me to create a new way to write out my Editorial Calendar for my channel. Can't get enough organization videos!

@MsJennifer576 11 жыл бұрын

Love how you see and organize your life!

@DeborahTorresPatel 11 жыл бұрын

This is an excellent strategy for more visual, creative types who like to see what they are doing. I'm going to implement it. Thanks so much for sharing.

@Emilyrsps 11 жыл бұрын

Perfect! I was just making a list of projects I want to work on the next six months. I am also a visual and tactile person. This method would work perfectly for me! The color coding would visually help me separate things. Love the idea of moving the sticky notes to a completed section. This is great motivation to keep you going. Love your videos!

@Malyan402 11 жыл бұрын

I love how your books are organized by colors. If I was an organized person, I'd make mine alphabetically organized. One day I'll get there.

@latoyacouncil5211 11 жыл бұрын

Your Video's are getting my organizational juices flowing! Keep the coming! Great, simple,and easy idea!

@53woodbine 11 жыл бұрын

great for planning a wedding, we got one for that reason and it really helped keep everything running smooth. Also we put the things that needed to get done on there or ordered and WOW it helped

@MiamiWebs 11 жыл бұрын

I am surprised you don't have much more views on this video! Very useful, please keep them coming.

@thesweetlifeeveryday8143 4 жыл бұрын

Lovely! when you are organized then you can truly live your life, your brain has “space” to think.

@christylshedd2570 9 жыл бұрын

I saw this video awhile ago and am so I glad I found it again so I can create my board. Thanks maam.

@shineyourlife5282 6 жыл бұрын

I'm also a visual type of person. This is such a great idea for me. Thanks for this video.

@PeachSiki 11 жыл бұрын

I think it's great that you've kept the completed stickies at the bottom, it's a nice motivator. I think I might instate this for my classes next term

@MsDeniseRaquel 11 жыл бұрын

Yes, I'd love to see the to-do list system. Also, any suggestions for teachers in organizing the paperwork and planning?

@craftymom7 11 жыл бұрын

Hey Alejandra. Today I organized my dry erase board, with sticky notes. This really keeps me organized, with all of the things I need to get done from now till the New Year. Many notes for what I will be cooking and baking and everything else Santa does this time of year , lol. I love it. thx :)

@LoveSweetShae 11 жыл бұрын

This is like my blogging heaven idea! I've been meaning to get some type of whiteboard or pin board to add ALL my blogging to do's and ideas on. Thanks for the tip on the planners

@fushiashade5 11 жыл бұрын

I love organization so much I almost cryed when I saw all your uploads

@Thenebraskahanger 11 жыл бұрын

I think you should run for President in 4 years. Your organizational skills might help this Country. :)

@RunwayCats 3 жыл бұрын

we need an update version of this

@thehumblebliss 11 жыл бұрын

Great inspiration. Love all the colour and the organisation.

@erikasoulier1933 11 жыл бұрын

I did this at work! It helped put everything out in front of me so I can plan better. Thanks!

@missamyq 11 жыл бұрын

I really hope you get your own TV show, you're absolutely amazing..I don't know if this would be offensive, but better than Martha Stewart, who I grew up with and adore. I could definitely see you hosting a show like this.

@dawnfitch9206 11 жыл бұрын

Thank you. I own my own business and this just might be what I need to keep track of projects. Dont have money right now but I do have a pin board and maybe I can use different colored pushpins to represent different projects. Thank you so much.

@superciliousme 11 жыл бұрын

thank you! i did something similar except i put the sticky notes in my planner, organized according to my work areas, which are in separate sections. i wish i have a large enough space at work to do an overall board like this though!! i'm thinking i can use the really small sticky notes to make everything fit into a workable area.. hmmm.. please do more of these office or work organization videos!! :)

@scrapper900 11 жыл бұрын

Would love to see your "to do" list/calendar. I am struggling with the format that works best for me and would love to see your system. Thanks for showing this Alejandra, it really is a great way to visualize what needs to happen in your business/life.

@robinwhitmarsh128 6 жыл бұрын

I love it!!! I could do this in my office for all my craft projects that I want to do to start an Etsy Shop.

@kagetsu13 8 жыл бұрын

this is basically a physical board of trello which I prefer cuz it's digital but this a good thing for nondigital ppl who hate online things.

@maipad3186 5 жыл бұрын

This is basically where trello came from

@prallstarteam 11 жыл бұрын

Thank you so much for this! I have successfully moved to an electronic calendar. However, for projects I literally need them in front of me. This will be perfect!

@ellacherian7011 6 жыл бұрын

I love anything color coded.....so pretty ..... i clicked on this video without seeing the title because i saw colors.... :)

@cameronlarson4046 6 жыл бұрын

There cannot possibly be a need for that many post it notes. You just want to make your board look pretty.

@TheClarkchern 9 жыл бұрын

Great..... now I gotta buy this board.... I LOVE THIS THING!!

@KimberlyAnnaKatie 11 жыл бұрын

You are my absolute favourite person on KZfaq!!!!! Please do a linen closet tour :) x

@victoriatucker2923 6 жыл бұрын

Doing this for school assignments tomorrow. Thanks😉

@ConnecticutEmporium 10 жыл бұрын

Well this is by far the most attractive kanban board I've ever seen. :)

@chelseadagger4752 11 жыл бұрын

This is a great way to manage projects xx i thought it looked like the periodic table a bit at first lol xx

@llisalala 11 жыл бұрын

Great! I was hoping you would show something like this. Being super-organized is the only way I can manage my ADD. :) Thank you!!

@dany2511 11 жыл бұрын

Im so happy i found KZfaq! I hace a new proyect ! Organize my house lime you here in CHILE .... I need to find similar productos , that's the hardest part

@hoofcarepublishing 11 жыл бұрын

I think this is the best of all your videos. It was very helpful to me. You mention that your to-do's are somewhere else but you don't address how you handle them. Am I missing something? I don't see a video on to-do lists but it would be very helpful, especially if it was as intuitive as this chart! Thanks very much!

@philippawhitney 11 жыл бұрын

This is an amazing idea!! Visual charts work really well for me so I am going to make one of these for my next semester at University :) (this semester is over now I just have 3 more exams and I'm done!)

@MrTony354 10 жыл бұрын

Hi there - really love your clips - it is changing my life (and my sister's - I got her addicted!) Just rying to find the "To-Do'List" youtube - can't find it anywhere. Anyone out there know where it is - or perhaps you haven't done one yet? Cheers!

@adanoe1973 11 жыл бұрын

OMG !! u the best organizer!!! im going to try to do the same with my daily activities!!!

@cyclegirlca 11 жыл бұрын

This was great! I would love to see your to do list.

@AmyJYOLO 11 жыл бұрын

omg.. im addicted to all of your vid... u just save me!! ehehe

@NehaBeauty 11 жыл бұрын

Oh. My. GAWD. This is AWESOME! I should do this for my blog/vlog and all my personal goals! i love it. i adore you!! so many fun ideas!! :-)

@elladolan3194 10 жыл бұрын

You're awesome!!! I'm dying to see an agenda and/or to-do list video! Pleeeease :)

@StephRae 6 жыл бұрын

Ella Dolan said

@alexpauley5813 11 жыл бұрын

Can you make a to-do list video? You've intrigued me now :)

@luciab.pajuelo2382 8 жыл бұрын

I love this project planner idea.

@mayata2915 11 жыл бұрын

Fantastic as always!!!

@annebyju9170 6 жыл бұрын

Alejandra you are really creative .your videos are very helpful.

@mariadoeslife4093 4 жыл бұрын

I think this will work for me! Thanks!

@Clarity23410 8 жыл бұрын

I love this video. I've watched more than ten times.

@eivalc 10 жыл бұрын

Thanks for the tips. How do you determine what goes on the project board and what goes on the to-do list? Is it based on when each item has to get done, and/or how complex they are? I like the idea of keeping separate lists because if I put long-term or low-urgency items on my daily to-do list, they just keep getting pushed out and often don't get done until and unless they become urgent. I'm just not sure how to manage with more than one list. Thanks again, I love your videos!

@ronp3000 11 жыл бұрын

Thank you so much for this genius organizing tip.. I especially like the "accomplished tasks" section. I want to see the todo list too. Much love!

@skyax3328 4 жыл бұрын

I like the way you set this up. I would like to do the same thing. It appears that you are using a non standard size of sticky note. The common size of sticky notes is 3 inches x 3 inches. If that was the case then there would not be enough room to fit all of them horizontally across the board since the board that your link points to is only 24 inches wide. Please let me know the size of your sticky notes are (I'm assuming 2 inch by 2 inch) and where I can purchase them in the wide variety of a colors Thanks

@sviezo3420 4 жыл бұрын

They also sell plain white boards that are as thin as paper and you can use for this system. I use the 38x48" sheet. www.planetsafecalendars.com/Dry-Erase-Paper-Rollable-Lightweight-38-x-48-p/psc-dep.htm You just simply add the vertical lines to create 6" columns, and you can use the 3x3 sticky notes.

@LaurensDesigns 5 жыл бұрын

Do you put your to do things on the post it and on your list? How do you decide what goes on the post it vs the to do list? Would love a walk through of your process.

@kuky86 11 жыл бұрын

This is an amasing idea. You are doing a great. Keep it up

@Soraya4U 2 жыл бұрын

Just what I needed!

@MosesMLam 11 жыл бұрын

Hi Alejandra. Thanks for the video! great ideas. I use something similar although yours is definitely neater. I skip using the whiteboard and stick my notes right on the wall. How do I keep them "contained" since I don't have a board? I mark the boundaries (ie a square) with painters tape. This way I have my defined workspace and its easily removable and won't damage the walls.

@rlynnparker8769 9 жыл бұрын

On the project board organization if you like a color coded digital version try www.Trello.com It's free and has post it notes. Also has an easy app for your phone or tablet too! .

@MosesMLam 11 жыл бұрын

One question I do have, since you brought it up in the video, is what system you use to manage your todos. Perhaps you could share that sometime! Thanks again for sharing your insights!

@lisakrushinski4008 11 жыл бұрын

Thank you for this great idea! I, too, am very visual and plan to implement this idea into my life for the various aspects of my life that I am responsible for, like homeschooling. Keeping things out of sight in a notebook is not as readily available to access and keep me abreast of things. I like also that you keep the "accomplished" post-it notes visible, too! Keep up the good work, Alejandra! Do you also manage your home life this way (with a white board and stickies)? Lisa from NJ

@MsChoubinette 11 жыл бұрын

it's such a great system of "ideas management"!! I really love it! I'm just wondering where I can put this board in my appartment :/ I don't want the hole world to see my projects. Any idea please? thanks

@TheTantoreleph 7 жыл бұрын

how do you keep your post it notes from curling

@DillanYoung 7 жыл бұрын

Pull the sticky notes off from the sides. NOT from bottom to top.

@teric1953 3 жыл бұрын

Thanks for the answer.

@LaurensDesigns 11 жыл бұрын

Great vid. I was expecting a bit more detail with the categories and projects, but I guess I get the idea. lol. What do you do with the accomplished post it notess after..a certain time..do u keep them? do u write down the things somewhere? Do you have the projects in your to do list as well? Thanks again for the video!

@imtriinsight_jingwu9880 3 жыл бұрын

Great content. Thank you very much for sharing. You got my subscribed. Cheers.

@susangoodgine771 10 жыл бұрын

Some of your clips have been very helpful, but I am looking for tips on managing basic chores with one hand. Any ideas?

@DreamPlanCreate 3 жыл бұрын

I went out looking for the wide variety of colors almost identical to what you have on your board for my board at work. I can't find these colors anywhere, including the website you are referencing. Also can't find the board you are using unless I am just missing it. Love it though. Thanks for sharing. I will keep a watchful eye out for what I want.

@DreamPlanCreate 3 жыл бұрын

I found the board!

@labrouillonne 11 жыл бұрын

This is one of the best ideas I've seen, you've got a subscriber :D

@annea.1765 5 жыл бұрын

Omg i wish i found your channel earlier 😫😜😭😭😭thank you for sharing!!!

@schinjavata 9 жыл бұрын

Very good, neat and great idea.. Well done!!!

@bhhomegrown 11 жыл бұрын

Very nice idea!

@AlisonReeves01 11 жыл бұрын

I'd love to see a video on your todo process and lists and how it ties in with this project list.

@yourproductionsnow9870 3 жыл бұрын

Love this! Thank you..

@arletereginato8909 11 жыл бұрын

Adoro seus vídeos, ainda acho uma pena não serem traduzidos ou legendados. Fico no aguardo.

@em255 11 жыл бұрын

What size are the post-its? I bought the same board from this video (but from Amazon, since I have Prime and I wanted the free shipping). It didn't come with post-its. I thought maybe it would use the regular size of Post-its, since your Post-it drawer seems to have a lot of those...but you can't fit two per column with those. It looks kind of awkward. I would love to know what size fits better. Also, a to-do list video would be awesome. Thank you for the inspiration!

@wishlizz 11 жыл бұрын

I homeschool my 2girls. next year my eldest will be in Yr 10 and youngest Yr6. we will have Tons of previous books to put in storage. How can I organize all their old workbooks but easy enough to retrieve them if we need it? Thank you for keeping me organize!!