📆 Outlook Calendar Tips & Tricks
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Күн бұрынIn this step-by-step tutorial, learn the top 14 best calendar tips and tricks in Microsoft Outlook. For example, set meeting times using natural language, view your calendar and mail side-by-side, create meetings or appointments from email, and many more.
⌚ TIMESTAMPS
00:00 Introduction
00:23 Natural language meeting time
01:49 Date navigator
03:46 Reply with meeting
04:49 Create appointment from email
05:37 Easily recreate meeting
06:18 Change timescale
06:54 Show multiple time zones
08:13 View multiple calendars
09:50 View calendar alongside email
10:29 Visualize calendar with colors
11:55 Change work hours
13:10 Add-ins
14:03 End meetings early
15:06 Dark mode
15:57 Wrap up
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@KevinStratvert 3 жыл бұрын
📺 Watch more Top Tips & Tricks like this for other products: kzfaq.info/sun/PLlKpQrBME6xLt_itmVIfS2qz9cLEarwMN 🏫 Learn the fundamentals of Excel in just 2 hours: kevinstratvert.thinkific.com
@oritbc4578 3 жыл бұрын
Kevin, can you make a video on how to create forms in infopath and link them to share point designer? Thx!
@jessicamenard9265 3 жыл бұрын
Hi Kevin, If person A was in charge with an overlook schedule for the office and it has been given to person B. Is there a way to transfer the ownership/ control to person B?
@apatrick4734 2 жыл бұрын
Hi Kevin. Do you have any tips for using Microsoft Teams more efficiently?
@derekwarren4291 2 жыл бұрын
Thank you for the video. Question- I am not able to duplicate events by the control drag method. I am using a Mac. Could that be the issue?
@teenaojwani6844 2 жыл бұрын
@@jessicamenard9265 )jk
@Techelet_Bseder 2 жыл бұрын
Hey Kevin - YOU are one of our HelpDesk's best staff, providing clear, simple, easy-to-understand support to our employees! Hope you are still doing these. Most are a year old and some functionality has changed, especially in Teams. Keep up the good work.
@ricksegalCanada 3 жыл бұрын
Gezzz. I'm a Microsoft alumn since the 90s and worked on the Outlook (MAPI) team. Even I didn't know half of these. Well done, Kevin.
@squareggs 3 жыл бұрын
This has to be my favourite video so far, I schedule so many meetings and this has just saved me so much time! I never knew you could select certain dates weeks etc. Also recreating meetings. Thank you.
@thebonafidebeasley 2 жыл бұрын
Kevin, first of all, congratulations on your one million subscribers! You've definitely earned it. Thank you for this video on Outlook Calendar tips and tricks. I manage calendars for myself and three executives simultaneously, and often have to coordinate meetings for the team. Creating an apointment from an email will hopefully work for me, but because I'm usually creating these meetings on the executives' calendar, I'll try it and see if it works. I learned some very helpful tips that should same me some time and frustration. Also, looking at the computer screen for hours every day, dark mode will be a welcome relief for my tired eyes! Keep up the wonderful work!
@user-ni2cn4se9h 11 ай бұрын
Hi - I was wondering if you could help me with this? How can I send the travel ticket details to someone, if I am booking their travel, the travel info comes from a travel agent, and its locked, I know i can unlock it by clicking on the padlock in the calendar, but I want to make sure that it shows up in their calendar if i send it to the executive, so that they know that they have an upcoming trip. Also if i am in NYC and booking a trip for someone who is traveling from NYC to France, I try to send the calendar invite, I click on time zone, put the departure time (when the flight takes off)in our time zone, and landing time in France time, when I hit send, will that show up as an international time zone on their calendar once they land in France? Because when I go back to what I sent, it defaults back to NYC time. I was told it would be automatically converted for them.
@kelleycarpenter-conijn2730 3 жыл бұрын
I too thought I was fairly proficient in Outlook, but Kevin showed some great tricks that I will use often. Thank you Kevin for another great video!
@petenelson8136 3 жыл бұрын
Love the way you present this information, very easy to understand and follow. Well done!
@monicajohnson2085 2 жыл бұрын
Even though I am not technology forward, your videos are easy to understand. The biggest struggle I have is following along. You're pretty rapid fire. I realize that the videos would be forever long if you slowed down for me and others like me but it would be so nice to be able to follow your instructions in real time. In any event, you are very clear and concise. Thank you for these great videos!
@beyondtokenism 2 жыл бұрын
Best ever video of the year. I have been using Outlook calendar for years but the Set Meeting, Set Appointment were great. BUT the multiple time zones is a killer change in how I work as I have colleagues in 4 time zones and am constantly confused. Thanks a million. You have improved my work life.
@johntuck77 3 жыл бұрын
This was hands down one of the most useful videos ever. I am an Outlook pro and didn't know many of them.
@gotbordercollies 3 жыл бұрын
Everytime I watch one of your videos I learn so much - awesome job Kevin - I can't wait until the Kevin Cookie Company opens an office in Atlanta, GA.
@marti5939 3 жыл бұрын
I'm in Georgia too! When the KCC opens, we should have a fan day. :) I learn new tips with every video!
@gz2823 3 жыл бұрын
These are fantastic tips for anyone even if you have been using Outlook for years like me. Worth the watch everyone. Thank you Kevin!
@ralphpayne6259 Жыл бұрын
I started by watching your Excel videos and now looking at your other work. All are staggeringly well prepared, clearly presented and very worthwhile. This particular video does throw in some good extras I didn't know. One tip for other viewers of your videos - open an onscreen note to jot down the key things that spring out - because there will always be quite a few!
@PeterTeehan 3 жыл бұрын
Kevin, I am support engineer for Microsoft. Your work is amazing. I would love it if you did some focus videos on Microsoft Teams!
@Nenezilla 3 жыл бұрын
Agree, Teams is very confusing to those of us who have been around since the beginning of Windows and rely heavily on file manager.
@CyberBuki 3 жыл бұрын
Yes, please. In short: Teams ....is not my favorite!!!
@jesicaaguilar9925 3 жыл бұрын
I support this comment!
@Lucas_van_Hout 3 жыл бұрын
Hello your computer has virus
@flyerfocus6259 3 жыл бұрын
Some focus on Teams? You mean how badly it sucks? It is absolutely HORRIBLE.
@chelybeann 2 жыл бұрын
Idk why I’m watching this, as it’s 9pm on a Friday and I thought I was satisfied with my emailing knowledge. But now I want to go back to work and play on Outlook.
@jodybenson1430 3 жыл бұрын
You are a rock star. ✨The best Microsoft videos by far! Love the tips and content!!! Must share you with my Exec Assistant colleagues. Managing a VP calendar and inbox is a full time job and you just made it easier! Thank you. 👌🏼
@anjaliomp 3 жыл бұрын
Love these videos. Crisp, clear and functional. Thank you!
@andrewuk2781 2 жыл бұрын
I am shocked. A YT tips & trick video that actually contains useful information is a rarity. Brilliant stuff!
@barbaran9003 3 жыл бұрын
Absolutely a game changer with this tips & tricks! Thank you Kevin
@texasseastar 3 жыл бұрын
I’ve used Outlook for the last 20 years at work but with zero formal training. I’m six tips in to your video and I didn’t know any of those features. Invaluable video!!! Thank you!!!
@normawakefield4041 2 жыл бұрын
Thank you Kevin, I found this tutorial most helpful. Please keep on sharing those tips and tricks to keep us organised and happy
@TypoKnig 3 жыл бұрын
I wanted to duplicate meetings for years!! Thank you so much for the Ctrl-drag tip!!!
@saritzasmith8049 Жыл бұрын
I’ve learned so much from this tutorial. You are an excellent instructor; and straight to the lesson, which I love.
@xml6576 3 жыл бұрын
Great video!!! Like many other applications from MS Office, Outlook is a great tool but few people know how to fully use it. Kevin helps a lot! Thanks!
@TimAldredge 11 ай бұрын
Wish I would have watched this a lot earlier! The tips on looking at different days simultaneously is huge for me as this should allow me to move multiple calendar items from one week to another ten times faster! You just added years to my life!!! Thank you!
@ocelopan 3 жыл бұрын
I always thought of myself as an Outlook veteran, but I have to admit I learned some tricks with this video. Thanks!
@davidferrick 3 жыл бұрын
I never thought I'd be spending time watching a video on Outlook Calendar yet here I am enjoying it. Thanks!
@roadkill3648 11 ай бұрын
You are gold! Thank you for your videos!! I thought I was a Jedi, but I now realize I was closer to an early second stage Padawan apprentice, comparatively. Thank you for popping my reality distortion bubble! Your impactful teaching methods have inspired me to dive headfirst into the world of "modern" analytics and can now, confidently, consider myself a Jedi apprentice. Please keep your videos coming and if possible, maybe some intermediate and advanced videos. Thank you again!
@jonathanmurphy7566 2 жыл бұрын
It’s great to see an old friend I grew up with doing awesome things. 👏🏾
@KevinStratvert 2 жыл бұрын
So great to hear from you, Jonathan! 😁
@joeritjitra2425 3 жыл бұрын
Great tips! Would love to see more on conditional formatting in Excel!
@kathrynjefferson9897 2 жыл бұрын
OMG! This is amazing. Love these bite sized tips with walk throughs. Looking forward to more. My colleagues will think I'm a genius!
@stevenlebogangramontsho1972 2 жыл бұрын
As always you have delivered Kevin, your presentation and illustrations are awesome. Keep up the good work Kevin.
@NeshaStanic 3 жыл бұрын
Regarding: 10:29 Visualize calendar with colors Categories is one of the most useful feature in Outlook in general. Labeling your emails, calendar, tasks, notes this way makes it easy to find, navigate, archive...This way you don't need creating folders which is robust way, especially when working with thousands of emails, tasks... Of course, by using them I mean customizing the colors and names to your needs (for instance, name sectors in your company, name managers, colleagues, outside people and companies...)
@ShivaanshsTech 3 жыл бұрын
This is the best outlook video i have ever seen thanks a lot kevin sir
@DeborahBest 2 жыл бұрын
I am all for shortcuts. You provide a few I was unaware of in Outlook. I will definitely put them to use. Thanks!! 😊
@ambarilhamchannel 2 жыл бұрын
I love the way you attach the time for tips and tricks of outlook calendar. Create appointment from email is really necessary for me because recently we are not using direct meeting since Covid 19 Pandemi, and I sometimes forget for meeting schedule
@carlosallanofficial 3 жыл бұрын
Thanks for the tips! My favorite trick for Outlook calendar is to have the Follow Up Flag in the Quick Access Toolbar so I can easily flag emails. Then in the calendar view I have the Daily Task List at Normal. This way every email that enters my Inbox I can quickly flag it (or have a rule to flag all incoming mails for This week), and then from the calendar view, Daily Task List, just drag and drop to the calendar wherever I need to create an appointment for myself to complete the Task. Hope this helps
@ac8074 3 жыл бұрын
Missed one of my favorite tips; conditional formatting for calendar items. if I have “1on1” in any invite I make or receive it will automatically be assigned different calendar color so it stands out. Very helpful and prevents overlooking critical calendar invites. 😎
@ac8074 3 жыл бұрын
I also use conditional formatting in my Inbox view for prominent senders. Anyone who sends me an email in my leadership chain (or their respective admins) those emails while still unread are shown in larger, bold, red font. As soon as its read it goes back to it’s normal list view. This is a LIFE SAVER if you have a very email heavy boss so you don’t miss any. I also create special Search folders for “Leadership” “Peers” “MyTeam” “ToMeOnly” “MeOnCC” etc and then make them favorite folders so I can quickly see those in priority order as well. It has revolutionized the way I process email and so long as you have on threaded view you can quickly see the full story on an email and process them even more quickly.
@pragmatycznymatt740 Жыл бұрын
How you do conditional formatting on incoming calendar invitation?
@ac8074 Жыл бұрын
@@pragmatycznymatt740 On a PC go to Calendar > View tab > View settings toolbar item > Conditional formatting. There you can create rules that meet criteria then choose the color you want them to show as when the criteria is met.
@Rood67 3 жыл бұрын
This is one of the best (as far as overall usefulness) I’ve seen from you. 👏👏👏 *Definitely sharing this one!*
@nataliaromanova6535 2 жыл бұрын
I now have a job in which meetings seem to be what we get paid to do! In the past I only used outlook to read and respond to emails therefore I didn’t know much about the other features. This video will most definitely be a go to for me as I navigate the “meeting” portion of my new position. Thanks!
@heavenrose4456 Жыл бұрын
This is very helpful Kevin 😍
@camilabraga5684 2 жыл бұрын
Hi Kevin! Thanks for your videos. 😊 Quick question: I use to categorize my appointments by colours in outlook. Example: Lunck yellow category, team meeting purple category...Is there any tool in outlook that allow me to know how many hours it was dedicated in a month/ week to the categories? Like how many hours it was spend in the purple category (which is my team meeting appointment category) Greetings from Brazil 🇧🇷
@LongTimeNoPuck 2 жыл бұрын
Thank you so very much for sharing your knowledge. I learned so much that I was not taught and never had time to figure out. You made it so easy.
@lanceyoung Жыл бұрын
This was great Kevin! Thank you for showing us some of the finer things of Outlook. 😃
@laurenceazoulay7266 2 жыл бұрын
Hi Kevin, loved this video. Would you please go a bit more in detail and talk about using options like : scheduling assistnat, tracking, response options and templates? Thank you.
@seymour5000000 3 жыл бұрын
The type in date field “7 weeks” was a new on for me. Thank you!
@tholliman3357 3 жыл бұрын
Where is the icon or option to select this for setting up the appt..? I love that thing
@MarTinDDfx 3 жыл бұрын
Niiiice! Very helpful tips. Love the natural language date picker, selecting multiple days and the FindTime add-in.
@w0lf864 2 жыл бұрын
What a lifesaver!!!! About to cry thinking of having to copy and duplicate 15 meeting invites. You saved me a lot of frustration. Amazing channel and subscribed!
@NeelkanthMehta 3 жыл бұрын
Hi Kevin, Please do share videos on how to import contacts from Google contacts to outlook and How to sync Outlook Calander with Apple and Google calendar. Thanks.
@GrainneDuggan_Excel 3 жыл бұрын
Hi Kevin, Your Thanksgiving error is because your date time setting is US and Canada. Thanksgiving falls in October in Canada and in November in the US. The error probably needs you to state the country Great tips - thanks!!
@jenniferyost8556 2 жыл бұрын
And Thanksgiving in the US is always the 4th Thursday in November which may or may not be the last Thursday. :)
@ramonaneyrinck2292 Жыл бұрын
wow! I'm learning to get better at my time management. Ive had outlook for years, and these tips are going to help me use it effectively! Thank you!
@iancrawford7997 Жыл бұрын
I learned so much from this video; and so very quickly. Great contents, clear presentation and high production standard! When I have a new topic to study, I look first to see if you have a video on that topic.
@chrisprofit 3 жыл бұрын
Awesome Video Kevin! Is there a way to add a private note to a meeting?
@sourianeful 3 жыл бұрын
Regarding Thanksgiving, it's because it's not the same date everywhere in North America... In Canada, it's in October...
@susandenell3982 3 жыл бұрын
In the US, it's the fourth Thursday in November and not the last Thursday (unless there are only four Thursdays in November that year.
@cathrine4459 2 жыл бұрын
Have been watching and learning from your videos since the beginning of the COVID-19 pandemic. Just want to say that you are a treasure.✨✨✨💖
@unclespooky 3 жыл бұрын
Dude, it's amazing to be going WOW on a holiday Sunday morning. Some of these are workflow changes. Thanks for the tips!
@hemantsinghal5439 3 жыл бұрын
Hey.. Any trick to add 10 min before and after every meeting in your calander, this to have a default time to prepare and wrap up the meeting notes.
@robinmartin5788 3 жыл бұрын
Question regarding work hours: Can you choose different hours for each day? So Monday, Wednesday, Friday are 8-4 but Tuesday and Thursday are 12-5? Also, we're moving to a hybrid work environment. Is there an "easy" way to indicate on your calendar which days you'll be in the office vs. at home? Currently I create an all-day event (set to Free time) so it's visible when someone views my calendar.
@user-sf1wd6qc9k Жыл бұрын
I'm curious about this as well!
@johnvodopija 3 жыл бұрын
A great bunch of tips. I really liked the ‘meeting from email’ tip and will checkout the find time add in too. Cheers 👍😎🇦🇺
@chadbobb1833 3 жыл бұрын
Bro! You blow my mind ALL THE TIME! I always learn great tips and tricks from you!
@mickegatje 3 жыл бұрын
Thanksgiving is different in several countries as is other "celebrations" like mothersday
@yardmstr 3 жыл бұрын
I was hoping someone would have commented on this. :)
@jack.brooks 3 жыл бұрын
Thanksgiving in Canada is different... That's why it doesn't work. ;-)
@CyberBuki 3 жыл бұрын
In the US, Canada is the FOURTH Thursday, not the LAST Thursday.
@jeffbridgen7727 3 жыл бұрын
@@CyberBuki In Canada, Thanksgiving always falls on the second Monday of October.
@CyberBuki 3 жыл бұрын
@@jeffbridgen7727 I must have been typing in my sleep (LOL). That was supposed to read: "In the US, *Thanksgiving* is the FOURTH Thursday, not the LAST Thursday" Sorry any confusion
@indiesindie1984 2 жыл бұрын
Thank you for your excellent tutorials! I appreciate learning all these new tips! They really help a lot!
@user-kz9cg4tu4o 4 ай бұрын
Thank you for showing this Kevin, you just made my work a lot easier. I am saving this for learning until I am perfect at it. God bless you,
@PeanutHead999_h 3 жыл бұрын
He does this for a living?!
@luismambo5173 3 жыл бұрын
what? how does that work
@thetruck82 3 жыл бұрын
yes harry he dose you goose.
@fat-batman486 3 жыл бұрын
yessir
@fat-batman486 3 жыл бұрын
sussy ibaka chart been going up as we speak
@luismambo5173 3 жыл бұрын
Fat Batman do be kinda sus
@takingcareofbiz1 3 жыл бұрын
As always, so very helpful. I didn't know about any of these features. Great time savers and a great channel.
@ElijahHunter77 3 жыл бұрын
Kevin, I LOVE(!) your videos! Quality of sound, light, and content. You don't bla-bla-bla, but go directly to the point(s)! Question: in Teams' chat, which messaging extension can I use to send a VIDEO message?
@drivesmartitsanart 2 жыл бұрын
I knew the rest, but natural language meeting times - I was totally amazed, thanks Kevin!
@malautubevani 2 жыл бұрын
Your teachings and explanations are excellent. Thank you. May Almighty bless you.
@cheryltovizi9213 2 жыл бұрын
Thank you so much. I was struggling to find how to overlay the 5 calendars so I could see them on 1 calendar view. This will help so much. Subscribed !!
@luvslagos 3 жыл бұрын
Thanks Kevin. Found some new tips and am excited to try them out. Love your helpful videos!
@pamvitu8439 Жыл бұрын
Exactly what I needed to get started, thanks for making good use of viewers time!
@veronicaloya5096 2 жыл бұрын
Amazing tips and info! Will definitely be sharing this one and using it on a daily basis!! Thank you, thank you!!!
@myrealityzone 2 жыл бұрын
I use Outlook every day, and I still learned several new things! Thanks!!
@ruizmeze3612 2 жыл бұрын
Thanks Kevin seriously, you're awesome. I've learned more with ur teachings) in a week than in a whole year of school again. Thanks kindly :) Vance
@GaryAllison-nm5yn Жыл бұрын
Hi Kevin, Gary here from the United Kingdom. Another excellent presentation. Very informative and interesting for sure. Sincerely many thanks for all of your hard work over the years, it has helped me immensely. Thank you
@angellefrancis2 3 жыл бұрын
I just learnt how to create a meeting today thanks to you. First time using teams. THAnks Kevin, love from Ghana 🇬🇭
@Munneke1962 3 жыл бұрын
Hi Kevin, Thanks you so much! I used outlook so long, but it was ALL NEW to me!
@incrediblechica 2 жыл бұрын
Kevin, this is fantastic! Thank you so much for the useful tips!
@OnTheGowithMiko 3 жыл бұрын
MIND BLOWN!!! 🤯 So many amazing tips! I’m sharing with my coworkers tomorrow! Thank you! 🤗
@KevinStratvert 3 жыл бұрын
So glad!
@meherniger8835 2 жыл бұрын
Kevin, you are amazing!!! I am a big fan of you! Thank you so much for all these amazing videos ! I Have learned a lot .
@marciagrant8047 2 жыл бұрын
Kevin thank you! you are amazing, I have picked up some very useful tips. Really appreciate your time. Thanks
@fionafyr1337 3 жыл бұрын
Finally..... thank GOD for this video 🙏🏼 Microsoft owe you a frightening amount this is amazing thank you thank you thank you 🙏🏼
@kobzdt Жыл бұрын
Man love the Add ins and FindTime plugin! EXACTLY what I was looking for thank you!
@jazzyp8138 Жыл бұрын
Loved it!! Changing everything tomorrow 😂 I appreciate this a ton!
@chavelooo33 Жыл бұрын
As always, clear and simple, Thanks for all your videos.
@siewmuimui 3 жыл бұрын
i schedule on-boarding agendas for new hires into their outlooks and others and struggled with those in other time zonez - literally had google open on the side to convert time. thanks for the tip on how to do this wayyy easier. 🙏🏼
@carlosacta8726 Жыл бұрын
Great video, simple and very helpful format! Kudos and Thanks!
@SanNjig 3 жыл бұрын
Omg this is awesome. Watches it twice and saved it to use more in depth later.
@julie-annadams8377 2 жыл бұрын
Thanks Kevin - a really helpful and easy to follow video! Happy Holidays 🎄
@jamilasellsnj 5 ай бұрын
I love the class, your voice, the simplicity explanation, Everything ❤
@LurichMichaelLee 2 жыл бұрын
Absolutely love your videos! Thanks for the great tips and tricks.
@navalpreetsahota 3 жыл бұрын
just shows how powerful Outlook is, great video Kevin!
@Skans-Gustav 2 жыл бұрын
Impressive yet simple tips that I never would have found without your help. Subscription - done.
@user-yw2oo2my8t 2 ай бұрын
Best quick learning video I’ve seen! I must definitely learned some great tricks! Thank you!
@user-sf1wd6qc9k Жыл бұрын
Wow, such quick laser tips that are helpful to know! THANK YOU!
@allisontaylor1818 2 жыл бұрын
I am just learning about all this outlook and Microsoft stuff and these are very helpful.
@MaryEdgar-jk5sy Ай бұрын
Thank you Kevin - I need to demonstrate this at work - I feel confident after watching your Video
@churchoffice5289 2 жыл бұрын
Kevin, you are such a smart "Cookie". Love your videos! Thanks for all of the tips!
@luciaquiros1785 3 жыл бұрын
Excellent video! thank you so much. I would really appreciate a video showing different options to access the calendar on different devices
Тима Бичевский
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