One of the highlights of my week a new Video from Reza! Great examples, mail tips was a new one for me today!

one of the best PP content creators out there. Thanks Reza

Really Awesome !! Your videos are amazing Reza!!! May I suggest a video topic that I don't see anyone else talking about? (despite it's a very common scenario in the companies) How to handle hierarchical row level security in sharepoint lists. Imagine I have a sharepoint list that has records that should only be viewed/changed by specific people - and their managers should also be able to see/change their subordinate's records as well as their own... I know CDS has these functionalities but it's also something that it's not easy to do and I don't see anyone explaining how to implement this: - CDS w/ hierarchical row level security + Power Apps Canvas, or; - Sharepoint Lists w/ hierarchical row level security + Power Apps Canvas Thanks for sharing those excellent contents.

This allows to develop any kind of approval process. No matter how complicated it can be, since all mails can be obtained dinamically from external data sources. Thank you.

Wonderful Content as usual Reza. Waiting for next video handling 30 days timeout issue :)

Hi Reza, Thank you so much for all your videos on Power Automate. This is making life easy and i am able to work efficiently at work.

Thanks Reza. This video has lot of information related to escalations and time Out scenarios

Thanks Reza, love it. This is all good and works perfectly when we only have a 1-step approval level, if this is your scenario great. Dear suscriber, please note that for a 3-step approval sequential scenario supporting more than 2 scalations-delegatins per approval level can get messy.

Hi Reza, great video. Thank you for sharing. Can you give me an idea how I would check if multiple approvers were out of the office. In this example you have one approver, what if we have more than one approver? Is there a way to make it more dynamic? Thank you, looking forward to your response.

You are a way of teaching @Reza Dorrani like magnate, once start the session can't stop without the completed the Video. I have brought Udemy 2-3 Flow courses but honestly speaking Reza that is not better than yours. 1- I request you can you make a video FLow using SharePoint On-Promises like SharePoint 2019 etc?. 2- If we are using SP-2019 on-premises as well as we have Office 365 subscription (AD user same) so we require an extra FLow subscription for SP-2019? Again Many Thanks for this excellent content, #Reza Dorrani

Excellent video !! thanks for sharing this useful approval use case and let me aware of this 30 days approval timeout duration.

Excellent video Reza! I just have one doubt regarding the timeout scenario, where the flow gets terminated successfully upon timeout. However, I noticed that the Approval Requests are still active when we check in the list of Received Approvals in Power Automate for the Approver. Could you please let me know how we can mark those Approval requests as rejected, when the timeout occurs?

Hi. Thank you for your great sharing. I wonder, why whenever time out, it turn out as ActionFailed, but run successfully?

Keep up your good work! Greetings from Austria!

Hi Reza, Thank you so much for the excellent videos. I have 2 queries. 1. Can admin reassign the task of another user just like the SharePoint 2010 workflow task. 2. Can admin view all the active workflow tasks

Wow what a great learning. Thank you so much. If I want to know what's the cycle time each approver has taken how/where can I find?

Delegate approval in Power Automate allows you to delegate approval to another user if the original user is out of office or has defined a delegate within a specific time period

Hello Reza I cannot thank you enough for these videos, they are truly amazing and they have helped me a lot with my work. I have a question, I have a scenario where I would like the user to edit entities if the request is rejected how do I achieve that by using the when an Item is created or modified, with out getting an infinite loop warning? Can you please help. Thanks again.

Hey Reza ! Can you point to a solution where multiline approvals can be done ? Basically Grouping by multiple records for a particular user and then requesting for approval ? Is it possible ? Please make a video as well if this topic is much needed to the community.

Thank You so much Reza for sharing your knowledge :)!! If the approval type is Custom Responses - Wait for all responses, the timeout shown here can be used? Let me say the approval has been sent to 10 users and looking for their approvals within 5 days. 3 users approved it in 4 days so the flow would be timed out for the rest and gets finalized? How can I show the list of users who have approved the request or the list of users who didn't approve it. Thank you so much again for your hard work, May Almighty Bless and Keep you safe!!

Thank you for the awesome video Reza. I am new to Power automate and need some starting point for understanding expressions, loops etc. I do not have a programming background. Do you have a recommended video. Is the flow adaptable to a document management and control scenario where SharePoint in Office 365 is being used as the repository.

Hi Reza, Thanks for those videos , very helpful. Please, I have two questions related, for sure if possible: 1- How we can delete the "Cancel Request" option from the Team app. Normally, when I have created my flow by using the " Create an approval, I have received the notification by Email and also via Team application. But in team applications it's appeared with three options: Cancel Request, Approve, Reject ? 2- After the timed out for an approval, how I can disappear/disable the button options from the notification email the one sent to the first approval. Many Thanks and all the best.

Hello Reza, How about stopping or skipping the approval flow if the approver approves from PowerApps app? I would like to skip or stop that flow approval. I have users approving items from Teams, outlook email and powerApps app. So, when they approve from the app, I want to skip that flow. Hope I'm clear. Thanks

Hi Reza, great videos - thanks. I have a question. If I have follow-on actions after the approval request, the flow status changes to failed when the approval request times out - and then the follow-up actions only execute if I set the configure to run after to include if failed. I would prefer to set the status to success on time-out without actually terminating the flow. Have you figured out a way to do so?

Hi Reza! Another gem! ⭐How do I make the delegation within a SharePoint list work if I have multiple signers (in series) with Approval set to first to approve?

Hi Reza!! I've just recently join to the Power Automate world and your videos have been a huge support, I'm creating a big big flow for my company and I'm trying to incorporate this out of the office process that you mention in your video but when I try to use the Initialize variable option it give's me back this error 'The operation 'Initialize variable' can only be used at top level' and I cannot set it at the top because I have multiple approver's options depending on different ranges of amounts do you have a suggestion? thanks!

Great work Reza. Could l suggest to have a trigger in power apps to approve the flow if a certain period laps.

Excellent one!! Though I know there is a limitation for SP groups to directly send email or assign anything, what would be the best trick to have multiple users or a SP group as delegated users?

Hi Reza, another excellent video, thanks for sharing, I got a doubt, when some one request an approval, the email arrived from my account, not from requestor email, do you know if there is a way to change that?

Hello! I was directed to this video via a link from the Power Automate Forums. This video was posted nearly 3 years ago, so I'm wondering if this is STILL the best way to handle delegations? Would be nice if Teams Approvals allowed folks to designate someone else (within Teams itself) when they are on leave so that the Power Automate Flow automatically goes to that person. Would make it easier then having this kind of flow. The problem I have is that I have an app where the end user designates the approvers when they fill out the app. Four of those approvals work in parallel, and when all four approve, then it goes to two more approvals sequentially. If the end user doesn't know if one or more of the approvers is on leave, then the approval process just stays there. For the solution in this video, it's recommended to use a person's manager or set up a separate list to be used as a look-up table. There are 200+ people with access to my app, so there are multiple people that will need to be taken into account when it comes to delegating who can approve in their stead; it's not always their direct manager; could just be another peer/engineer, so that's not the solution. As for a look-up table, I'm worried that it adds yet another "thing" that someone will have to update when they're preparing to go on leave, so it may be overlooked. Teams is already integrated to show when someone is out of office, so it seems there has to be a better solution by now. Maybe a way to integrate within Power Apps itself to let the End User know that someone they designate as an approver is OOO before they make their submission? While I like the solution in this video for one or two approvers, the level of complexity it would add to my App is just not viable. If there is a more recent solution to this issue, please let me know.

This series is great Reza! Thank you for your work on in. From my testing, it looks like the initial Approval can be acted upon after timeout. While this doesn't affect the flow and the flow only moves forward with the escalated Approval, there is still the initial approval that maybe acted upon and create alerts in the Approvals app. For example, initial Approval times out, escalated Approval is Rejected, initial approver submits their Approval task as approved. The official communication from the flow would say rejected, but in the Teams Approvals app, the requester would be notified that the initial Approval was approved. Am I thinking correctly here? This does complicate things and makes approval and escalation not as seamless. Thoughts here?

Awesome video! I guess i missed it but how can you extend the 30 days limit?

Hi Raza, Thx for sharing this delegation feature. If we have multiple approvers for a request and multiple approvers have assign delegation to other approvers then in this case how do we implement this with the last use case that you showed (in which Approval Delegation list is being created)

Hi Reza. I hope you find well. Is there a way to set dynamically the duration time out field? Thanks

Thanks for this video, exactly what I needed for delegations. I have one question though. If I want to delegate approvals for 1 day and in the secondary list From and To are the same date, for example 06.11. In the filter query "From le Utcnow and To ge Utcnow" is not met and the next condition (length) gives false, so the request goes to the original approver. Would you please recommend a solution? It would be much appreciated! Thanks

This is great and the get mail tips will solve an issue I have where I have to have something approved on a Tuesday but if the normal approvers are not in it has to ping to the next person however it is not liking the outputs formula I am using outputs('Get_mail_tips_for_a_mailbox_me')?['body/value']?(0)?['automaticReplies']?[''] - but it is saying invalid formula? I have tried it a few ways, I have also noticed that you can now pick up the automaticReplies on the dynamtic content and this automatically puts it in the an apply to each value loop. So I did the condition of automatic replies equal to blank but this didn't pick up the fact I dont have my out of office on? I love this feature and really want to pick it up but cant seem to get it to work at the moment

If we have multiple approvers, can we use an array for the variable instead of string? For out of office delegation? To check if any are out of office... Minute 27 of your video...

Thank you Reza excellent video

Great video. Very informative. But did you know that when you timeout an approval, the person can still act on it? For example, say you set the time out to one day. Five days from then, the person comes across that approval in their mailbox, and they can click the buttons and to them it looks like they just processed the approval. I am dealing with this right now and I’m pretty shocked that this is the behaviour but everything I read confirms that it is.Do you have any tips on how to get around that?

Hi Reza, great tutorial as always. However, I am encountering the following issue: although the initial approval is timed out and the flow goes through the reassignment and executes until the end, the approval task from the initial Approval is not cancelled. Can you please check how to rectify this? Thanks

I can't find the responses response date as an option for the update item, is it because I don't have a premium subscription? Great video thank you, greetings from Italy

Hi Reza, I'm trying to combine the 'auto-approve' parallel branch where the first approval action times out but inside a case of a switch control nested in a do until loop (as per your video on the state machine). The problem is that when the approval times out, the flow repeats the approval action instead of going down the parallel 'auto-approve' branch. Is this expected behaviour (and limitation) of trying to do auto approve inside a switch case in a do until loop? Can the 'auto-approve' concept you've demo'd here only work outside of the state machine? Thanks again for all your amazing videos.

Hi Reza, thanks again. Out of curiosity, is it good practice to use Power Automate to change for example the 'AssignedTo' column of a record in a Dataverse table based on some rules & conditions coming from a List? Thanks

Hi Reza, amazing video. Thank you! I've followed your steps exactly and checked it many times. However when I get to the condition where the mail tips expression is equal to blank (no value in the field), the expression result equates to false whether the out of office is enabled or not. I'm not sure what I'm doing wrong. Should I post it on the PowerAutomate community for help?

Hi sir you Video are very good I have one issue I have created an approval flow with Approve/Reject first to response when user is creating multiple item in SharePoint list the flow is going as Waiting status, only the first Item is showing as Running status, remaining other is showing as waiting, now when the first item is getting approved or rejected then only the flow is running for the second item till then it is showing as waiting can you let me know what mistake I am doing. Ideally it should showing running status for all the item and which ever item response is given it should show as succeeded. Can you please help me

Hi Reza, How do you insert these little icons in your flows? See the X icon in 'approval comments on 3:54 for example. you're content is really usefull thank you for sharing!

Hi Reza, Thank you for the detailed Video. In the Scenario 1, once the approval is autonatically approved after 1 minute then how can the flow move to approval 2 rather than terminating the flow ?

W​​⁠hat happens for the old approvals whose delegates were not set through power automate And not you want to reassign it to Someone

Great video. Unfortunately I´ve the problem that all the approver comments will be overwritten by the next comment. So at the end I´ve only the last comment. How can I avoid this. My column Approval text is single line of text. Thanks in advance and greetings from Munich.

Hey there! Nice video! Iv an doubt, about the approval process in power automate, is possible works with the field of approver empty. For example, i'v 2 step of approval, but i wnat that the second step only be tarted when the first step of approval is equal "approve or empty". Its possible?

hi reza, ive seen in many of your videos that you add these emoji, can please share how you do it, is it copy paste form any image, or there's a code you write?

Hi, Suppose My work hours are between 8 and 5, Someone initializes a req. at 6 and the timeout is set for 4 hours, then by 10 it would be escalated but beyond working hours. How to tackle this kind of scenario.

Hi Reza, I am developing a sequential approval flow, if an approver is not responding after 3 follow ups, how to automatically reassign the request to another user

Hello Reza, Please what is the best approach to deal will reassigning the items. Thank you

Do we have any solution for making the approval button inactive or disable if the approval is timed out? Or if the approval is timed out, if user want to try after that time, while clicking the approval button in mail should give any error saying "this is timed out you can create a new request".

Thanks for sharing this with us, I tried to add the update status as you showed in flow but it's not getting updated , it's showing empty

I need my approval to be marked as "Cancelled" for the approver once it has timed out. I re-send the same approval after 27 days if they have not approved yet, that part is working, but the previous approvals still appear to them as if they are working. If I add the terminate action, will the approval appear as "Cancelled" on their end?

Hi Reza, Thanks for the video. I have a question that why did you add a "Terminate the flow" action? Is it because that branch is optional & configured to run only if there is an error in the "Approval" action?

hi there....i have been watching a ton of your videos, i am trying to get a last minute approval flow set up for my project. I have a sharepoint field that is supposed to feed the approval, i have tried every option to get it to work, but it keeps failing, any thoughts? I have a straight text field and Person/Group column. I have tried using the email, display name, name, etc...any thoughts? setting a variable, using the actual list column name....i know it it something small that I am missing....

Thanks for the (as always) awesome video! How do you format the JSON code in VS Code? I am new to VS Code and couldn't get my code formatted :-( Thanks!

If the approval process has the email, and waiting for responde, but for a big problem is not able to take action, can I re-start the process and add other email? if so, How can I do that?

​ @RezaDorrani, not sure if this question was asked before... possible to delegate to approver we want from outlook email. I want to escalate to one/set of users if the approver is OOO and user should be able to delegate to available approver from the outlook email....?

Great video Reza, but my teams approval for the 1st approver stays open ... and if the 1st approves before the 2nd, we have a problem. It isn't saying in Teams/mail 'escalated to new approver(s)' ?? Is there a command in mail and Teams to accomplice that?

Thank you once again for another useful video. I've implemented the same, but getting error-, There's an error in your flow preventing the creation of Approvals. It's occurring at Escalation Approval. Any idea? Single approval is working, but 2nd approval throws error. Thank you.

Thanks, Can/How we customize/modify the "Approval object" to be "Task assignment ". Example the assignee can Accept/Rejected/Delicate the task.

how to delegate approvals for a person not in the organization +powerautomate

Hi Reza, What if sharePoint groups are set instead of a specific user for an approval action? So in the flow, if a single user in the group approves it is okay to go ahead but if the group contains only one user who has gone on vacation, how do we delegate the task to another user? I am referring to SharePoint group users here.

Hi, can clients and vendors do approval even though they don't have O365? using their business email or non-business mail like yahoo or gmail?

Hello Reza, Greetings. I have a question. How to create a HYPERLINK for "Link to Item" while creating approval flow

If an approval timeouts, will you still be able to get the majority of the responses submitted?

Reza, How do I forward an email to another department once the approval flow has been completed successfully?

Hi Reza, thank you for the video. If I have 2 approvers and only one has to approve. The email goes out to the 1st approver and if they do not take an action it is escalated to the 2nd approver. How can I send an email if the 1st person has approved?

Every time I copy to clipboard it errors out. You know why that happens?

Hi Reza, I want the approval notifications to be expired and after being escalated to next approver the first approver shouldn't be able to approve or respond. In my case, even after doing time out- the first approver can still approve or respond to invoice,