Everything about sending emails with PowerApps

Рет қаралды 5,957

Күн бұрын

Sending emails in Power Apps is a very common task, I think almost ever app has it. So in this video, I cover everything about using the Outlook SendEmailV2 connector from end to end. To, Cc, Bcc, from, importance, attachments, and more. We also quickly cover MailTo and Deep Links so you know what they are. And of course we cover files and images. Everything!
What You’ll Learn:
Setting Up: How to create a new Power Apps application and connect it to Office 365 Outlook.
Basic Email Sending: Step-by-step guide on sending simple emails, including setting the To, Subject, and Body.
Advanced Email Features: Learn how to send emails to multiple recipients, use dynamic inputs, and format HTML bodies.
Additional Functionalities: Discover how to include CC and BCC, set email importance, and send emails from another user’s account.
Using Inputs for Content: Utilize combo boxes, rich text editors, and attachment controls for dynamic email content.
Complex Email Formatting: Create beautifully formatted HTML emails, and embed deep links to direct users to specific app records.
Launching Outlook: Open Outlook with preset details using the Mailto function.
Sending Images: Attach images or drawings by configuring the correct tables for email attachments.
Why Watch?
Emails are a crucial part of any business process, and with Power Apps, you can automate and customize email sending to suit your specific needs. This tutorial opens the doors to a multitude of functionalities and ensures you can create professional, actionable emails directly from Power Apps.
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0:00 Power Apps emails
0:48 Add the Office 365 Outlook data source
2:32 Microsoft365Outlook.SendEmailV2 basics
9:28 Optional parameters Cc,Bcc,Importance
12:05 Send email from another user
13:25 Using inputs to send an email
18:19 Complex table and image body
19:27 Deep linking
20:50 Launch Mailto
22:08 Attach an image
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#powerapps #PowerPlatform #CanvasApps #outlook

Пікірлер: 38

@MichaelDeBlasis1369 29 күн бұрын

It worked. I worked on this all day and didnt think to just manually send it from my app every morning. haha! automation 101. if it take more time to automate it. you're doing it wrong....

@ShanesCows 28 күн бұрын

Yeah, once you start writing HTML craziness in Power Apps you almost never use Automate to do it anymore. :)

@dougydoe 20 күн бұрын

Timing couldn't have been much better as I'm in the middle of a project that will require sending emails from within the App, after 3pm on Friday's so this concept will be handy. Thanks for sharing. Really appreciated

@ShanesCows 17 күн бұрын

Glad it helped!

@temidayolonge4566 23 күн бұрын

Beautiful Shane. Really enjoyed this video

@ShanesCows 23 күн бұрын

Glad you enjoyed it

@MichaelDeBlasis1369 29 күн бұрын

Deep Links concept... So Awesome. Loving this stuff Shane keep it coming

@ShanesCows 28 күн бұрын

Deep linking is one of my favorites, opens so many doors.

@rlsid 21 күн бұрын

@@ShanesCows would you be able to dynamically change the ID from the link? lets say based on the selected item from the gallery?

@ShanesCows 21 күн бұрын

@@rlsid Yes, this video kzfaq.info/get/bejne/pdJ6irhompzYnGQ.html

@MichaelDeBlasis1369 29 күн бұрын

Oh man TY. This is actually kinda what I was doing today. I didnt even think to try the HTML method from within power apps. That seems much easier and more versitile. Night project!!

@ShanesCows 28 күн бұрын

Glad I could help!

@paolovr1970 24 күн бұрын

Thanks Shane 🙏🙏🙏

@ShanesCows 24 күн бұрын

Happy to help!

@AmyCustomer 7 күн бұрын

Thanks Shane, this is very helpful for my app. But my app also has some flows that are triggered based on certain values changing on a sharepoint list. Those all have me as sender no matter who uses the app, since I'm the owner. Also to add even more fun and complexity, the emails I'm sending are Send Email with Options which has no "From" field or Send As. I saw a video that talked about a shared mailbox and sending the mails twice to achieve this. Could you possibly do a video on that? I find your videos much more understandable. Or, if you have any suggestions, I'm open to them. Thank you very much for all you share with us.

@ShanesCows Күн бұрын

Yeah, with the flows since they are triggered when an Item changes, they will be tied to the connection you specified in flow, usually the owner of the flow. Could you change the flow to be triggered by the app so it came from the person using the app? We have a similar internal process. What we did was created an account for HelpNow and then added it as a co-owner of the flow. Then used its connections. So now all of those emails come from HelpNow not me. 😊

@12345idiotsluggage 23 күн бұрын

Thanks!

@ShanesCows 23 күн бұрын

Thanks for the support Colin. 👍

@DaHooka 22 күн бұрын

Any idea why the new modern button control don't has any tooltip? If we use just icons on buttons a hint would be a handy thing ....

@ShanesCows 22 күн бұрын

Nope. The modern controls are a mixed bag of features 🙃

@i3adllama46 23 күн бұрын

My problem was that the mailto wouldn't recognize certain properties. My goal was to create a draft from my form into a table and list the attachments at the bottom. Every time I tried to do anything other than text from the control it would break everything. Eventually I ended up using power automate which is so redundant for something like this. And makes sending multiple attachments a headache I still haven't figured out. I wanted my users to just toggle control whether they wanted to send an email when they submit their form and then boom it opens a draft when they submit their data, in an HTML table and shows the attachments at the bottom. Another issue I always get criticism about is users not able to paste an image or multiple images, and that causes them to lose their form data by having to go take the image or screenshot, and start all over so now I gotta add a save component to my form just because power apps doesn't have a feature to let users pick up where they left off

@ShanesCows 23 күн бұрын

Yeah, not surprised that MailTo scenario doesn't work, it isn't the most robust of abilities in my experience. Sorry it is causing you issues.

@leelavathiselvam1505 23 күн бұрын

Hi shane, Is there any way to pass the datasource dynamically in powerapps. Because i am having same list schemma but in different sharepoint site, i have a selection screen at the first. When the user selects the value from the dropdown. That datasource is loading now. But in my case, i have 4 datasource it is working as expected. If i add more datasource, the performance is getting reduced. Could you please suggest your thoughts over here

@ShanesCows 23 күн бұрын

There isn't really a better way to do it. 🙃 Sorry.

@leelavathiselvam1505 23 күн бұрын

@@ShanesCows ok 👍

@banihas22 24 күн бұрын

Cool solution! Can an outlook event be created and sent from a shared mailbox?

@ShanesCows 24 күн бұрын

From a regular mailbox is easy kzfaq.info/get/bejne/g8uBd6xz17DOgps.html From a shared? I have never tried but I think the only chance is if you can do it via the Graph API. There is no built in action for it as far as I know.

@HPTeguh 23 күн бұрын

So it's still not possible to send email as other account as the sender (other than using Power Automate)

@ShanesCows 23 күн бұрын

There is a From: optional parameter but, to use it, you have to have permissions to send as that user. About the 12:05 mark I talk through it a little bit.

@HPTeguh 23 күн бұрын

@@ShanesCows Yes, Shane. I tried that as well. But what I want to achieve is to allow my PowerApps users to send emails on behalf of a particular email account. The catch is I cannot give permission to all of my users to do that. I know how to achieve that in Power Automate though. Thanks for the video, Shane

@ShanesCows 22 күн бұрын

@@HPTeguh Glad to help. I will say for one of our internal processes we do the same and we used the SMTP connector. Just another random thought if it helps kzfaq.info/get/bejne/op5-fc6S2q2uZ4k.html

@jenniferbabicz6954 2 күн бұрын

how do you send an email report of the submission to the user who submitted it?

@ShanesCows Күн бұрын

User().Email is the formula to get the logged in users email. If you want the email to automatically go when someone submits a form, you can put the code in the OnSubmit property of the Form control.