Explained characteristics of Information in Hindi which is part of Our MIS tutorial for beginners in hindi , The Characteristics of Information is very important topic in MIS tutorial.
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Characteristics of Information :
The parameters of a good quality are difficult to determine, however, the information can be termed as of a good quality if it meets the norms of impartiality, validity, reliability, consistency and age.
Following are the essential characteristic features :
(i) Timeliness : Timeliness means that information must reach the recipients within the prescribed timeframes. For effective decision-making, information must reach the decision-maker at the right time, i.e. recipients must get information when they need it.
(ii) Accuracy : Information should be accurate. It means that information should be free from mistakes, errors &, clear Accuracy also means that the information is free from bias.
(iii) Relevance : Information is said to be relevant if it answers especially for the recipient what, why, where, when, who and why? In other words, the MIS should serve reports to managers which is useful and the information helps them to make decisions..
(iv) Adequacy : Adequacy means information must be sufficient in quantity, i.e. MIS must provide reports containing information which is required in the deciding processes of decision-making. The report should not give inadequate or for that matter, more than adequate information, which may create a difficult situation for the decision-maker. Whereas inadequacy of information leads to crises, information overload results in chaos.
(v) Completeness : The information which is given to a manager must be complete and should meet all his needs. Incomplete information may result in wrong decisions and thus may prove costly to the organization.
(vi) Explicitness : A report is said to be of good quality if it does not require further analysis by the recipients for decision making.
(Vii) Impartiality: Impartial information contains no bias and has been collected without any distorted view of the situation. The partiality creeps in, if the data is collected with a preconceived view, a prejudice, and a pre-determined objective or a certain motive.
(viii)Validity: The validity of the information relates to the purpose of the information. In other words, it is the answer to the question-dose the information meet the purpose of decision making for
which it is being collected? The validity also depends on how the information is used.
(ix) Reliability: It is connected to the representation and the accuracy of what is being described.
(x)Age: If the information is old, it is not useful today. The currency of the information makes all the difference to the users.
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