A Productive Notion Daily Planner!

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Күн бұрын

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Since my first video on how to plan a productive day on Notion ( • Plan a Productive Day ... ), I’ve been obsessed with creating the most efficient Daily Planner on Notion (minimal effort, maximum returns)
After 3 years of tweaking, I think we’re 90% of the way there! This Productive Daily Planner for Notion keeps the core elements from previous templates (e.g. Make Time workflow) while improving upon the usability (i.e. no need to create a new page for each week)
Enjoy 😁
TIMESTAMPS
00:00 A Productive Notion Daily Planner
00:40 Structure of Daily Planner Agenda
01:41 Daily Tasks
04:16 Make Time Database
05:32 Projects and Upcoming Tasks
06:40 Pro Tips when using this Planner
07:54 Feedback for this Notion Daily Planner
RESOURCES I MENTION IN THE VIDEO
My Simple Productivity System - • My Simple Productivity...
Thomas Frank’s video - • The Best Way to Manage...
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MY TOP 3 FAVORITE SOFTWARE
❎ CleanShot X - geni.us/cleanshotx
✍️ Skillshare - geni.us/skillshare-jeff
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👨🏻‍💻 WHO AM I:
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer 😇
#notion #dailyplanner #productivity

Пікірлер: 476

@JeffSu Жыл бұрын

Anno-I mean lovely Notion users, what do you think? 😁 *TIMESTAMPS* 00:00 A Productive Notion Daily Planner 00:40 Structure of Daily Planner Agenda 01:41 Daily Tasks 04:16 Make Time Database 05:32 Projects and Upcoming Tasks 06:40 Pro Tips when using this Planner 07:54 Feedback for this Notion Daily Planner

@gandertunes Жыл бұрын

Something so simple, Making time tab

@JeffSu Жыл бұрын

@@gandertunes Hahahah that's what I love to hear 😁

@Abdullah-oj2ih Жыл бұрын

I've watched Thomas Frank's video that you mentioned in the video. Fyi guys, if you want deep dive into making your own template, Thomas Frank is the one. But you just made a masterpiece. It is simplified and really usable. Thanks a lot uncle. 🙌🙌

@JeffSu Жыл бұрын

@@Abdullah-oj2ih Thomas Frank is as close to a Notion god as we're going to get hahaha

@justnaturalcake1 Жыл бұрын

"Anno-I mean lovely Notion users" this guy has the greatest humor 😂 anyways do you have any tips for making properties? I'm currently making databases for a Second Brain dashboard but I'm struggling with property ideas

@ddigii 3 ай бұрын

Going beyond "jokes aside" - you purposefully set out a regular time to reply to comments. You follow your own advice and you make time for your community and invest back into the folks investing in you. Your engagement is regular without being a massively consuming part of your day, week, or month. It's an incredibly tricky balance to achieve but you make it sound easy - props to you for that!

@JeffSu 3 ай бұрын

Woohoooo thanks for this kind comment my friend!! 😁

@epeporay Жыл бұрын

Thanks for sharing Jeff! I think this is perfect for those that want to focus on the execution part and less on the planning side. Something I notice with those using Notion is that they get caught up with setting up the perfect system-e.g. overthinking the long term usability, etc.-and not enough on actually doing the tasks listed 😅

@JeffSu Жыл бұрын

Exactly! I love how you feel the same way Carla!

@zyedzaafouri4144 Жыл бұрын

Life is great when you have Jeff Su video with you. Thank you for all your efforts

@JeffSu Жыл бұрын

And it's even better when anno- oops i mean supportive viewers leave this amazingly nice comments 😏

@freyaleegwater-bright7021 Жыл бұрын

I 've been using Notion for a while now but hadn't thought of using the button feature to add recurring tasks, thanks for that! Also I love how you mention other people's work, it creates a nice web of ideas to draw from.

@JeffSu Жыл бұрын

No problem! And yes, credit where credit's due! 😁

@paristhewabbit Жыл бұрын

You can use recurring templates to create a new entry each day in your make time database. Then you can filter by “Date is This Week” and never have to worry about creating entries or clearing old ones.

@JeffSu Жыл бұрын

oh my god this is f***ing genius. I'm going to try this tonight!

@MrSingh369 Жыл бұрын

@@JeffSu share the updated template Jeff. Will you? 😁

@jimchiang1729 9 ай бұрын

Thanks for sharing! Would you mind sharing a bit more detail on how can we make it happened? (I am new to Notion) Thanks in advanced!

@paristhewabbit 9 ай бұрын

@@jimchiang1729 Click the dropdown menu next to the blue new page button in the top right of the database, and press create a new template. This will open up a new page. Then go back to the dropdown menu, press the three dots next to the template you just created, and click repeat.

@barneyy6942 7 ай бұрын

Can you explain it in a bit more detail?

@aliahmed-tr3ll Жыл бұрын

Downloaded your notion planner Jeff - I am new to notion and trying to become a little more organised! So far it's been a great help! Thank you!

@JeffSu Жыл бұрын

Awesome Ali! Let me know how it goes 😁

@HitchandHitched 9 ай бұрын

Thanks for sharing Jeff. I seriously love the way you make your video. It's like you are there right in front of me, talking jovially, making jokes and explaining. I truly enjoyed it. Thank you once again for making such valuable videos.

@JeffSu 9 ай бұрын

Glad to hear it my friend 😁

@tskali9686 Жыл бұрын

Watching you since 2020 I think, you're just amazing Jeff, thank you for being helpful!

@JeffSu Жыл бұрын

And I remember your comments from back then Tskali, thanks for sticking around for so long 😁

@scottsherin5456 Жыл бұрын

Awesome content Jeff. Grateful for the work you do!

@JeffSu Жыл бұрын

Thanks so much Scott 😁

@yingying1611 Жыл бұрын

Thanks for sharing Jeff! Been following you for quite some time and seeing how you continuously strive for improvement (& experimenting new stuff) in your video is just so inspiring. Agree with your final remarks whereby the best productivity system is the one works for you, so I will only STEAL the part on Highlights which I resonate the most for this round! Thanks again and looking forward to more great videos from you! 😀

@JeffSu Жыл бұрын

Woohooo that's what I LOVE to hear Ying Ying! Let me know if you end up using the highlights portion!

@yingying1611 Жыл бұрын

@@JeffSu yes I did, implemented immediately in my current system and it felt amazing! 😍

@jrutter79 6 ай бұрын

Fantastic video, thank you - I can't wait to try this. I tried this a few months ago, but not sure I was ready. I find myself using Notion more and more for everything. I love having it all tracked, but I also like being loose. Having a database to search through has been so helpful on so many occasions. Thank you!

@JeffSu 6 ай бұрын

Good luck! Let me know how it goes 😁

@amy._.gdalae Жыл бұрын

I'm still trying to organize my tasks on Notion, the video comes right on time! Thanks Jeff!

@JeffSu Жыл бұрын

Must be fate! You're welcome 😁

@LuisjmGil Жыл бұрын

Great video editing 🤯! It's easy to work with your layout. Fantastic content, thank you once again!

@JeffSu Жыл бұрын

It took a while to get this right but definitely worth it. Thanks Luís!

@imene4556 Жыл бұрын

Hey Jeff, thank you for sharing, that was really helpful. I can't wait for the next video.

@JeffSu Жыл бұрын

Glad to hear it Imene! I can't wait for my next video as well 😏

@paveljiranek9824 Жыл бұрын

Hi Jeff, I found your videos a few day ago and I like you simply approach to all productivity things. Thank you and good luck :).

@JeffSu Жыл бұрын

Thanks for the kind comment and making my evening Pavel 😁

@nguynee 7 ай бұрын

Since I discovered your KZfaq channel, you help me a lot. Thanks for sharing such useful information. I'm watching all your videos. 🖤

@JeffSu 7 ай бұрын

Woohoooo welcome 😁

@noobitguy Жыл бұрын

Jeff, I love your editing so much!! ( Fan from Thailand overhere! )

@JeffSu Жыл бұрын

Thank you so much my friend! I'm hoping to go to Bangkok sometime this year!

@alvin.qinyifeng Жыл бұрын

I love your productity system, it just works perfect for me as well❤

@JeffSu Жыл бұрын

That's what I love to hear! 😁

@Christiana-J Жыл бұрын

Dropping a very welcome comment, when I don’t even use Notion 👀

@JeffSu Жыл бұрын

I was wondering where you disappeared off to Christiana, welcome back 😁

@wicked_john Жыл бұрын

Subscribed, your Mac apps and tips videos are littt

@JeffSu Жыл бұрын

Woohooo thank you.... Wicked John 😂

@the-abhishek-yadav Жыл бұрын

Whow 🤩 the editing is awesome Jeff!! How did you do that...

@JeffSu Жыл бұрын

KZfaq tutorials 😂

@ivanbragato1047 Жыл бұрын

I honestly don't understand how some of these productivity videos are so counterproductive. Sure, it's fine to use Notion to organize a couple of things here and there, but when planning your day starts to be a task itself so full of small procedures to get things going, it's the opposite effect of solving your life. I prefer to spent this precious time on work related tasks and keep things very minimalistic.

@JeffSu Жыл бұрын

Hi Ivan, it's awesome to hear that a more minimalistic approach works for you! I tend to get anxiety if I don't list out the things I'm going to be doing so I enjoy this system of mine 😁

@trongnghia.nguyen Жыл бұрын

Thanks Jeff Su so much. Great place for me to self-improvement^^

@JeffSu Жыл бұрын

That's what we're all about here my friend 😁

@Broadsword223 Жыл бұрын

This is well thought-out :o Thank you so much, this will help me improve my pages too

@JeffSu Жыл бұрын

Only the most well-thoughout templates/workflows for my viewers! You're very welcome!

@peisiliaalodia6073 4 ай бұрын

I watched all your notion video ❤ help me so much to understand how to improve my productivity with Notion.

@JeffSu 4 ай бұрын

Glad to hear it! And thank you for being a member 😁

@michelles.7804 Жыл бұрын

I watched this video two days ago and set up my Notion (returning back to it) and I am hooked(again)!!! Thank you!

@JeffSu Жыл бұрын

Nice! Glad to hear it Michelle 😁

@leilaniausten Жыл бұрын

I love this. One day I will make the time to use Notion to help me manage my day, week, life. Goodness knows I need it. I love your videos, I’m going to have to do a Jeff Su video binge, real soon 🎉

@JeffSu Жыл бұрын

No rush! Come back when you feel like it 😁

@everydayearthtv Жыл бұрын

you're funny! I like how you do these videos man. Also great and easy to understand info, thanks so much for the templates (I just bought you a coffee)

@JeffSu Жыл бұрын

Thank you so much for the kind words and the coffee Richard!! Always glad to help 😁

@xxjiao4788 Жыл бұрын

Thanks for sharing Jeff! I just started my notion journey and this template is amazing >

@JeffSu Жыл бұрын

Glad to hear it!! 😁

@devmarkmonster 11 ай бұрын

Just started using Notion. Thanks for your insights. 👌🏻

@JeffSu 11 ай бұрын

Glad to be of service 😁

@rachelcackleberry Жыл бұрын

Love Notion for organising projects and surfacing things when I need it but Todoist is so much easier for quick capture!

@JeffSu Жыл бұрын

Great minds think alike Rachel! 😁

@jaivalabjee3455 Жыл бұрын

Great video. Very helpful!

@JeffSu Жыл бұрын

Thanks so much Jai! Glad you found this helpful 😁

@zissid Ай бұрын

I really loooove your videos 😀. I love the energy and that you get straight to the point without missing important explanations and all this with some jokes 🙂. Thanks!!! Watched Franks video but really struggled with it. Would you by any chance be able explaining how I link tasks to a project 🤩?

@JeffSu Ай бұрын

It's my pleasure 😁 Tasks Project you need to create 2 databases and use the Related feature

@julianatoledo3352 6 ай бұрын

hey, Jeff! i've been searching for some time now how to enhance my tasks management with notion and todoist, and you are the first one that I see that uses both at the same time. Mindblowing hahahah I think todoist is the ideal tool for quick capture aswell, but I tend not to organize tasks there too. And I just simply love Notion for planning and organizing everything. I will put this video on repeat and test your system! Thanks!!

@JeffSu 6 ай бұрын

Woohooo! Thanks and let me know how it goes!!

@wangjunyun9326 Жыл бұрын

Hey jeff, love all your content! I found it very useful and pleasing to watch! don't know if you can make one video that quickly goes through your video-making and post- process. Those animations and illustrations are amazingly smooth! Wonder how they are made. Thank you!!

@JeffSu Жыл бұрын

Hi Wang! I haven't made any of those videos yet but I'll probably start sometime later this year 😁

@martacondedesigner 11 ай бұрын

Thats amazing!!!! Thank you very much for sharing it's help me a lot :)

@JeffSu 11 ай бұрын

That's what I love to hear!

@nathen.melia21 7 ай бұрын

appreciate it bro,saved alot of people alot of time

@JeffSu 7 ай бұрын

Woohoo!

@danaskrist1951 Жыл бұрын

The most useful notion video and good humour, thnx

@JeffSu Жыл бұрын

Thank you Danas 😁

@obedalexiscano 4 ай бұрын

thank you for having this free

@JeffSu 4 ай бұрын

No problem 😁

@sana_saint 7 ай бұрын

Thank you sm for this free guide. And thank you for always inserting humor into your videos lmao 🤣

@JeffSu 7 ай бұрын

No problem 😁

@LouieRoseCinco Жыл бұрын

nice video and just downloaded your template. thank you! hope this helps me be more organized and productive. :)

@JeffSu Жыл бұрын

Glad to hear it Louie!!

@sdaks001 Жыл бұрын

This was helpful thanks i've been in the dilemma of perfecting the notion since jan 1 but I fail this video gives me some hope

@JeffSu Жыл бұрын

Let me know how it goes Dakshya 😁

@leandro_80 Жыл бұрын

You rock, Jeff! And you like the same guys that I do.

@JeffSu Жыл бұрын

What can I say but great minds think alike 😁

@runtcpip-morganlucas Жыл бұрын

I used Notion as a glorified Word Processor because I too didn't want to make the same page each day; This is much more helpful for daily use, thanks!

@JeffSu Жыл бұрын

Glad to hear it Morgan! Thanks for letting me know 😁

@someone_69264 Жыл бұрын

Much needed man ❤❤

@JeffSu Жыл бұрын

Glad this was useful 😁

@someone_69264 Жыл бұрын

@@JeffSu yeah ❤❤

@CaioGonzalez Жыл бұрын

Really liked the video and the simplicity around your system. I have been trying to get into Notion and I ended up following someone else simple system with 10+ databases and it didn't work hahaha. So I might take a step back and try a more simple approach. Thank you a lot for the video :)

@JeffSu Жыл бұрын

No worries Caio, I totally understand where you're coming from because I had to go through a few iterations as well before landing on something that worked for me. Let me know if you end up adopting this system 😁

@ExploreWithMR Жыл бұрын

Jeff Su is on my weekly reminder...haha

@JeffSu Жыл бұрын

It better be 😏

@slapto Жыл бұрын

I stan the organization

@JeffSu Жыл бұрын

thank...you?

@adrianlara5045 Жыл бұрын

I like when KZfaqrs don't let themselves get pushed around by mean comments! Tell 'em!

@JeffSu Жыл бұрын

Wait where are the mean comments 😂

@franciskafieh Жыл бұрын

Thanks for the video! I've tried for so long to get into notion for task & project management, but I've found it to be too hard to stick to. I can barely remember to put my stuff into Todoist lol. For me, scattered sticky notes and paper lists are always going to be the easiest to stick with :)

@JeffSu Жыл бұрын

The best system is the one you can stick with so you already have the perfect system!

@yungking992 Жыл бұрын

You amazing dude...I like the Blending you did with Thomas Template

@JeffSu Жыл бұрын

Glad to hear it! 😁

@boolcode Жыл бұрын

Very well performed video Thanks

@JeffSu Жыл бұрын

Thank you!!! You're welcome Biny 😁

@dreamersnetworkassociation 3 ай бұрын

Great information in this ! ,thank you!

@JeffSu 3 ай бұрын

No problem!

@anuragparsa Жыл бұрын

LifeOS booting❤ thanks for this Jeff

@JeffSu Жыл бұрын

Hope you enjoy the OS Anurag 😉

@anuragparsa Жыл бұрын

@@JeffSu Now I am impressed with your magic trick!!! would like to see your video editing tutorial... 😀

@JeffSu Жыл бұрын

@@anuragparsa I might do those types of videos later this year!

@marcusmelvin6572 Жыл бұрын

That intro was absolutely dope 🤌⚡

@JeffSu Жыл бұрын

Haha thanks Marcus! Hopefully you liked the rest of the video too 😉

@Itsmesolaa Жыл бұрын

I have been in a rut with my unorganized notion board, this is a life savor!

@JeffSu Жыл бұрын

No problem! 😁

@Andrea_Dong Жыл бұрын

Thanks for the video, Jeff! I enjoyed the edit at the beginning. Thought that looked cool :) I currently use a much simpler system involving sticky notes and the reminders app on my phone, but I can see the value of having a system like this in place if you have a lot to track. If I used this system, I think something I would add is a section for following up with others. For instance, if a coworker recommended a book they had found helpful, I would make a note to check out that book and mention it next time I see them. It's really just for staying on top of networking so to speak xD

@JeffSu Жыл бұрын

Hahaha the intro took me a couple of hours but I'm happy with how it turned out! So thank you 😁 I think that's the beauty of these apps: we can mold them into tools specific to our needs. I wish Notion was around when I was in college so I could have kept up with my network better as well!

@gibsonedu Жыл бұрын

I had a similar system but just started using the new sub-tasks feature to create tasks related to projects (instead of a separate tasks database). We’ll see how it works out!

@JeffSu Жыл бұрын

Oh nice! I haven't started using Sub-tasks yet. I get the concept but I feel like Projects Tasks is enough for my needs. Let me know how it goes for you!

@DustinBakkie1 Жыл бұрын

Hey Jeff! I love the style and personality of your videos!! Do you have a video on what editing software you use and where you got all the animations? (Or did you make them yourself?)

@JeffSu Жыл бұрын

I use Final Cut Pro and create these animations from watching tutorials on KZfaq! You can check out my gear here: www.jeffsu.org/gear/

@archiebradshaw2065 Жыл бұрын

Where do you buy your shirts and jumpers Jeff? Bit of a side note from the content but you always look on point sir!

@JeffSu Жыл бұрын

Hahaha thank you! I actually wear a lot of Lululemon and a smaller brand called Gentspace

@Vibricks 10 ай бұрын

Discovered you recently but already love the content, you should make a video on that areas database where you had the content calendar. It seems REALLY interesting. Cheers man

@JeffSu 10 ай бұрын

Woohoooo thanks for being here! I will definitely take your feedback into account!

@DannyHatcherTech Жыл бұрын

Being an Obsidian user now it is crazy looking back at what I used to do to get this done...

@JeffSu Жыл бұрын

Hey Danny's back!! Goddam your comment is making me feel FOMO for not using Obsidian. Would you say my entire process in this video can be replicated in Obsidian (with less friction)?

@DannyHatcherTech Жыл бұрын

@@JeffSu I have done in various ways to suit the users I help. Happy to chat 😁

@JeffSu Жыл бұрын

@@DannyHatcherTech Oh I would hate to intrude on your time but would love "meet" you for a quick virtual chat. What's your instagram handle?

@DannyHatcherTech Жыл бұрын

@@JeffSu we can make that happen! My website has a contact page

@raghavansrinivas1379 Жыл бұрын

Happy new year

@JeffSu Жыл бұрын

Happy belated new year Raghavan! Although I get to say this for the whole month since CNY is coming too haha

@raghavansrinivas1379 Жыл бұрын

@@JeffSu what animal would be for this year.

@nl6142 Жыл бұрын

Love watching your videos! Just got to this one - not sure if this has been brought up to you before, but I do something similar with my running to-do list and a Today list, but I include checkboxes in your "Week View" equivalent for "Today" and "Tomorrow", and if I check that, then it will automatically populate into those lists which don't have sorting applied, so I can manually reorder tasks on that list and it doesn't impact the original tasks or due dates.

@JeffSu Жыл бұрын

And that's within a database?

@nl6142 Жыл бұрын

@@JeffSu yeah! just adding an extra checkmark box for today/tomorrow as a new property within the full to-do list property, and then making it show within your weekly view so you can just check and uncheck for what you want to do for today and then in the today/tomorrow section, it'd just be a list view of the to-do list database, filtered for only items that have the today/tomorrow box checked but when the task is completed, i check it off on the table view list w the due dates, since i don't think(?) you can add check boxes into list view of a database the only caveat is i'm not sure if it would work with you button to autopopulate daily tasks, since i haven't really used that feature ... might have to separate that out 🧐

@savvapryvalov_ru Жыл бұрын

Genious!

@JeffSu Жыл бұрын

Thank you so much 😁

@user_hari13 Жыл бұрын

Amazing!!.. I have maintained your previous 'Make Time' template.. however, I want to take it off the screen to review my day. So started maintaining a dairy and Apple default apps to remind and take notes of imp one's... this template looks good

@JeffSu Жыл бұрын

Nice! Let me know how it goes Hari 😁

@user_hari13 Жыл бұрын

@text-Gift220 😍

@Mrnai_ Жыл бұрын

Jeff, thanks a lot for sharing. I’ve been waiting for this video:) recently I have updated my tasks management system to database-based too. You never mention how you manage your work projects and work tasks. And I would really like to hear about it. My biggest struggle is to manage different types of tasks: related to my full-time job, related to my life and related to my projects. Any advice how to manage work and life tasks?

@JeffSu Жыл бұрын

So long story short I created 3 areas in Notion: Personal, Business (KZfaq), and Work. Then I create projects and RELATE to those 3 areas (tasks as well)

@gobaraGanesh Жыл бұрын

Nicely explained

@JeffSu Жыл бұрын

Thank you!

@departure73 Жыл бұрын

Hi Jeff😊 Happy New Year!!! I hope you will have a great year🎉 I have watched many videos in your channel, and I am now using your daily notion page which is working for me as well! You change my life to way-way productive one! Thanks! I am always thinking: Which should I use for note taking, Google Docs or Notion? What do you think? Also, I am now using Google Tasks for task managing app, but I am interested in organizing tasks in Notion, what do you think? I would like to be more and more productive, so please continue on creating interesting contents😊 Thanks❤

@JeffSu Жыл бұрын

Feel free to check out my note-taking videos since I have one for Notion and one for Google Docs!

@departure73 Жыл бұрын

@@JeffSu Thanks Jeff for your reply. Yeah I’ve watched it, but I want to know how you use (or distinguish) those 2 apps.

@gabycampos9082 Жыл бұрын

Cool intro! I love it! 😃

@JeffSu Жыл бұрын

But...what about the rest of the video 🥲

@gabycampos9082 Жыл бұрын

@@JeffSu Fantastic setup 🙌🏼 Thank you a lot for sharing Jeff!

@JeffSu Жыл бұрын

@@gabycampos9082 haha anytime!

@user-ei2yk3dz1p Жыл бұрын

Love the set-up! Thanks for sharing. What are the best ways to integrate & store notes in projects?

@JeffSu Жыл бұрын

I'd recommend checking out Thomas Frank's video! I follow his workflow!

@mgove4052 Жыл бұрын

I like that you talk fast.

@JeffSu Жыл бұрын

Me too :)

@Handsomegg0213 Жыл бұрын

Hey Jeff! Thanks for the great contents and videos. They are super helpful. Would be interested to know how you plan your tasks for work, especially Notion is not allowed at G. Thanks!

@JeffSu Жыл бұрын

I'll probably do an entirely separate video on my Google Workspace productivity workflow!

@yellowmik3 Жыл бұрын

It's great to have a personal Task management system. I found it easier to combine both work and personal into one task management platform. My organisation is using asana, so I also use asana as both personal and work task management platform.

@JeffSu Жыл бұрын

That sounds like a super smooth process yellowmike! I actually haven't used Asana/Monday/Clickup before but i've heard good things!

@ShiromaniKant Жыл бұрын

Hi Jeff, Can you please teach how one can manage multiple KZfaq channels in Notion?

@JeffSu Жыл бұрын

I might be doing a video on that later this year!

@Potato_eats_chestnut Жыл бұрын

Hi Jeff I really enjoy your content from productivity to career advices (e.g. how to take 1-1 notes with your manager etc)! I was wondering if you have any tips on how to document your projects, this comes in handy each year for performance reviews where we have to go back in time and think about every projects we worked on. I have been searching for recommendations and formats on this but have not been able to find any at all! Would be really nice if you can share yours! ❤

@JeffSu Жыл бұрын

This is a GREAT question Anna and I'll probably do a video around this in the future. The short answer is a boring one: you need to create a system. Doesn't matter if you use Docs Sheets or Notion, but you need to set a calendar reminder once a quarter to come back and input key metrics: Project Name, Teams involved, Objective, Quantifiable results, advocates, etc.

@MatthewEaton Жыл бұрын

There is a widget for Notion that allows you to use Todoist. That might help reduce the friction as well as far as swapping back and forth from tab to tab or tab to program. Another thing to recommend for anyone who uses mobile would be to add a table of contents option at the top. That will allow people to click to that specific area without having to do a lot of scrolling. Trust me, my world building Notion stuff has gotten so out of hand I must have a ToC option even for the desktop app. There is something I use called the Complication Factor for my personal tracking. If it is something you can do on your own, the complication factor is one. If it is something that requires two people (yourself and another person), the complication factor is four. If the task requires four people, then the complication factor is sixteen. This helps you get a visual of what is delayed quickly and easily so you aren't wasting your time doing something that other people need to assist with. I usally mark it with CF1, for example. I'll also color code the entry, but that is just overkill for most people. Great video as always, much appreciated! I'll download the template and kick it around! I have to get a new template up for the new job anyway, so this is a good place to tinker!

@JeffSu Жыл бұрын

Hey Matthew, thanks so much for this! I actually Googled the Todoist Notion integration after reading your comment so I'll leave the help center link for everyone else here (todoist.com/help/articles/use-notion-with-todoist). I couldn't help but smile reading your explanation of the "complication factor" because I totally get what you're saying but I'll definitely NEVER end up using that 😂

@MatthewEaton Жыл бұрын

@@JeffSu Totally understand. I use Complication Factor more to determine who is making the ask and how often they are trying to pass the buck (which is often)

@eh9190 5 ай бұрын

@@JeffSuI think this will be great video idea for an upgraded version 2024 template. Love the good work Jeff!

@JeffSu 5 ай бұрын

I'll definitely be doing a 2024 version! @@eh9190

@Max-Kuz Жыл бұрын

My daily dash is similar. I used “created date” and a filter for the past week to see my days and create new ones without having to archive

@JeffSu Жыл бұрын

That's a great tip! Thank you for sharing Max!

@chrissoaresdev 10 ай бұрын

Love your videos Jeff. I was wondering, can you make a video on the content creation process as well the content creation Notion template?

@JeffSu 10 ай бұрын

I might do that at some point down the line 😁

@Rawi888 Жыл бұрын

YOOOO JEFF ! Okay, I watched your video and I really love the explanation. You make it seem quite intuitive and simple. Flexibility is also a priority for me, sometimes I get too overwhelmed and forgo apps entirely. I love the simplicity of pen and paper, but my adhd wanna make things go brrrrrrrr. So yeah, I've been wondering or meaning to build a gamification system using Habitica, Notion and Todoist. Somehow.... I don't want to add too much friction, my plan is to use Notion, todoist (for quick capture) and google calendar the way you have taught us too. I'll add in habitica for basic habit goals, to keep it fun and such. What the mission will be though is to focus on redundancy. I want it all somehow to sync. Api's maybe ? Sounds complicated. Maybe I'll just keep it simple for now and work on this system over time. Anyways, thank you for this video, it really is super helpful to students like me. Happy new years and all the success.

@JeffSu Жыл бұрын

You're welcome my friend! Happy New Year and remember: The best system is the one that works for you so no need to overthink it 😁

@MrRSlavchev Жыл бұрын

You are making me reconsider Notion. I switched to Bear which is the best notes taking app, but I can't reach it on my windows PC. It's accessbile only from macOS and iOS. Overall Notion is the best product, but I spent more time configuring Notion than actually using it and it wasn't effective for me at all. That's the reason I switched to Bear. But recently I saw several templates in your channel and might give it a try again.

@JeffSu Жыл бұрын

As much as I want to tell you to switch to Notion and use my templates, I have to admit the best tools/processes are the ones you feel the most comfortable with! I had the same problem when I started out with Notion (too much tinkering, too little doing). My advice here is to just pick 1 template/workflow you want to get right (for example daily planning) and ONLY focus on making that pretty/functional for a month, before thinking about your other pages

@MufaExplores 5 ай бұрын

Thank You so much. #Dear 🥰

@JeffSu 5 ай бұрын

No problem 😁

@julneree Жыл бұрын

Thanks Jeff for this video! I've been following your workflow todoist->notion and it works so well. 👍 Unrelated: I find your website awesome - what tool/platform did you use to build it?

@JeffSu Жыл бұрын

I have it in my gear section: www.jeffsu.org/gear/

@MrWanted000 Жыл бұрын

As you stated, it's best to stick with a system that works for you. In my case, I primarily use Todoist (90% of the time) as a task manager because it is smooth and simple to use, particularly on mobile. On the other hand, I find that Notion has a lot of friction when used as a task manager and require more input. I only use it for managing project tasks.

@JeffSu Жыл бұрын

Totally agreed with you! The natural language processing feature in Todoist is amazing! 😁

@user-tf5xy6md5x 6 ай бұрын

Love this, I think this will finally be the task management system I can wrap my head around. Is there a way to have tasks from the projects database automatically show up in the 7 day view of the upcoming tasks? or do you have to duplicate them in each database?

@JeffSu 6 ай бұрын

They're all in 1 tasks database :)

@madhumaddy9662 Жыл бұрын

iNTRO 🔥🔥🔥🔥🔥🔥

@JeffSu Жыл бұрын

Glad you liked that Madhu 😁

@felipepessoto5844 Жыл бұрын

Adored the video, Jeff! How do you manage the calendar? For all the tasks you create some time on the calendar? And for appointments, for example, a doctor appointment, do you create a task for that, or do you only keep that on the calendar? I use notion, todoist, and calendar, still trying to find the best way to organize them, but I really liked the way you are doing it. It's pretty simple and doable. To take a course or learn a new skill would you create a project for that? Or do you think could be better create a Learning/Knowledge DB?

@JeffSu Жыл бұрын

Great question Felipe! I actually go over my exact workflow in my "simple productivity workflow" video!

Жыл бұрын

Jeff, do you use Obsidian? Great video, as always

@JeffSu Жыл бұрын

I do not, but open to learning about it!! 😁

@Abdullah-zl9ub Жыл бұрын

Hello there. Yes I do see a lot of wasted efforts here moving tasks over and over from place to place. I have similar setup in Notion yours. Love the trick at the beginning and it’s quite nice quoting other KZfaqrs. The video is a bit quick and it’s not easy to catch up many of things. Comments from many pro notion users here which is good. I wonder why use todist instead of reminders and Alfred instead of spotlight and google calendar especially instead of iOS calendar? Sometimes also I feel this system takes a lot of time and just stick to simple reminders list lol.

@JeffSu Жыл бұрын

Wow I love this constructive feedback Abdullah! I agree with each point you made and you don't make me fee defensive at all, so thank you for that 😁 To reply to your questions: 1. Todoist > Reminders because I don't want to rely completely on Apple Ecosystem (tradeoff between "safety" and friction I guess) 2. Alfred > Spotlight this is easy because even with the latest update for Spotlight Alfred is still wayyyy faster and more powerful for more needs (also the snippets feature) 3. Google Calendar > iOS same as my answer to (1) and I love the features that come with Google Calendar

@Benith55 Жыл бұрын

Hey Jeff thanks for your video ! Do you think you can make a video step by step how to build a notion platform like yours (even tho we have your template) Thanks man love your videos

@JeffSu Жыл бұрын

Hi Mr. Benith! I might do a video like that later this year!

@Benith55 Жыл бұрын

@@JeffSu awesome ! Thanks for that boss !

@stevensnell1599 Жыл бұрын

Heads up, there's a very easy Zapier integration that allows you to automatically create a notion database entry when you add a task to todoist

@JeffSu Жыл бұрын

Yea I tried that but it still felt a bit "off." Another viewer recommended using the Todoist Notion direct integration. Have you tried that?

@cckei Жыл бұрын

Woah. First video I had so far and it's so mind blowing. Just new to notion. Am I not that late? haha.

@JeffSu Жыл бұрын

You're not late at all my friend! 😁

@LilShaco Жыл бұрын

Hello Jeff, i take the opportunity to write this comment until you get too famous to have time to read it :). You are truly inspiring for everything that I do and I thank you for that. Just to give you some ideas I'm wondering if you took in consideration how will last AI public releases inspires you to have an even more productive workflow. All the best!

@JeffSu Жыл бұрын

I'm always going to be reading and responding to comments my friend, because I'll never forget it's the viewers that got me to where I am today 😁. That's a great video idea! I'm currently doing a lot of research around these AI tools so stay tuned!

@DPT2Go Жыл бұрын

Hey Jeff great review here! Have you thought about reviewing sub tasks and dependencies?🙋🏻‍♀️

@JeffSu Жыл бұрын

Thanks Jessica! So I tried using sub tasks but realized Projects Tasks were good enough for me! What do you mean by dependencies?

@DPT2Go Жыл бұрын

@@JeffSu Hey Jeff! Cool to get a reply back. So dependencies are basically blocking properties. So task B can't get done until task A. It rolled out with Sub-Tasks a week or two ago. Also, the new Command + T update is great too! Just rolled out today for multiple pages to be open within the actual Notion app! STOKED! Keep up the great work and energy!

@JeffSu Жыл бұрын

@@DPT2Go Yes i've been LOVING the tab feature but I think for now we can't move the tabs around (like in Chrome). Not sure if I'm missing anything there. Thanks for the tip around dependencies, going to try it out!

@altonhuang9439 Жыл бұрын

Thank you Jeff, I just don’t like to write much and plan more time for planning, this is totally good for me. Btw, is it planning more time eg. 1hr to plan a day too much?

@JeffSu Жыл бұрын

That's a little much to be honest haha. I spend 15 minutes maximum

@andrefcluz Жыл бұрын

Great setup Jeff!!! Just a little tip that might help your workflow (or maybe not)... at 4:27 I realized that you fill the "day of the week" manually, from a "Select" property. You could automate this by replacing that property with a formula, this one: formatDate(prop("Date"), "dddd") Not sure if this would have some downsides elsewhere in your setup though, like in some filters that might use the weekday.

@JeffSu Жыл бұрын

Another viewer mentioned the same thing and I already adopted it, it's a GREAT time saver! Thanks for sharing as well André 😁

@andrefcluz Жыл бұрын

Great!!! 😊

@viktorfromsales Жыл бұрын

Like the concept you're using - still prefer having all my tasks in a single place though 😜 Also use Apple Reminders instead of Todoist because then I can have Siri jot down quick todos I want to work on later and I can add them to Notion when becomes due

@JeffSu Жыл бұрын

You're more of an Apple fanboy than I am then 😆. But yea I wish all my tasks were in a single place as well...

@rayvanokhallad9708 Жыл бұрын

In the Make Time Database section. What should I put in "Let Go"? Do you think of something negative everyday?

@JeffSu Жыл бұрын

Kinda, but not necessarily phrased in a negative way. For example today I put: Let Go: Quality of sleep last night wasn't great. Let's start the bedtime routine earlier tonight.

@carlossanabria9671 3 ай бұрын

Hi Jeff, great video as always. Very valuable. In 2:22 where you show your Content page, you have a calendar on the right. Does this database track your "Idea" of content from the "Idea" stage to the "publication" stage for platforms? Or do you have a database to track the "ideas" for each platform?

@JeffSu 3 ай бұрын

I have separate databases for "Ideas" and "Final Content"

@carlossanabria9671 3 ай бұрын

@@JeffSu Thanks for clarifying, Jeff! It’s interesting to hear about your approach. I think it would be incredibly valuable for your viewers (including myself) to see a video explaining how you manage your content ideas and final content separately. Looking forward to it if you decide to cover it in the future!