My Simple Productivity System (for normal people)!
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🧑🏻💻 I love watching productivity videos and implementing tips from Tiago Forte, Ali Abdaal, and Thomas Frank but I’ll be the first to admit it’s too hard to adhere to their productivity systems 100% 🥲
So, I came up with my own simple productivity system that provides 80% of the benefit with just 20% of the effort:
1️⃣ Step 1 - Capture
2️⃣ Step 2 - Organize
The biggest pro tip comes from Tiago Forte: The wrong way is to organize by where you found the information, the right way is to organize by where that information will be used!
TIMESTAMPS
00:00 The “Best” Productivity Systems
00:47 My Simple Two-Step Productivity System
01:03 Capture and Organize
01:23 Step 1 - Capture
03:12 Step 2 - Organize
05:27 When to Capture and Organize
06:01 Productivity System - Inbox Management
06:37 Summary and Next Steps
RESOURCES I MENTION IN THE VIDEO
Ali Abdaal’s Second Brain - • How to Organise your L...
Tiago Forte’s Second Brain - • How We Organize Our Li...
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👨🏻💻 WHO AM I:
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
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#productivitysystem #secondbrain #effortless
@JeffSu Жыл бұрын
Normal people can like this comment, abnormal people hit reply 😏 TIMESTAMPS 00:00 The “Best” Productivity Systems 00:47 My Simple Two-Step Productivity System 01:03 Capture and Organize 01:23 Step 1 - Capture 03:12 Step 2 - Organize 05:27 When to Capture and Organize 06:01 Productivity System - Inbox Management 06:37 Summary and Next Steps
@peacefulbeing5951 Жыл бұрын
Same🙌🏽🙌🏽..I tried many YT videos but nothing works…I brainstormed and created my own system….It works perfect ✨
@MichelleRandall Жыл бұрын
Thank you for breaking this down to something simple! Also, I have ADHD and that tolerance factor for simply waiting for slow apps makes a huge difference.
@JeffSu Жыл бұрын
@@peacefulbeing5951 Whatever works for you is by default the best system!
@JeffSu Жыл бұрын
@@MichelleRandall Thanks Michelle and totally understand that feeling!!
@patrick9969 Жыл бұрын
This video came right on time, appreciate it Jeff
@jennchun Жыл бұрын
OMG I'm relieved to hear that I wasn't the only one who was overwhelmed by how these productivity experts were organizing their second brains. When Francesco D'Alessio talked in an interview with Tiago about how he uses EIGHT apps to capture his thoughts, I checked out. 🙄 Thank you for introducing a system that fits into an A4 page.
@JeffSu Жыл бұрын
Hahahaha "I checked out" 😂. No problem Jenn! Although I do hope all of us can develop our own "advanced" systems in the future that perfectly suit our needs!
@Aspen567 Жыл бұрын
Same here! I watched that video and was like cool, I need to integrate 20 apps into some flow that seems to overcomplicate everything, awesome. So glad you made this.
@nascentnaga Жыл бұрын
all those influencers don't even do anything anymore they are all just KZfaqrs selling clicks.
@chiizuu752 Жыл бұрын
Ikr like just why? Like Ali's Todoist content can be organized the same way in Notion.
@Simo-un2zu Жыл бұрын
@@chiizuu752 Turned something simple into something convoluted and complex.
@spaghettimeatballswow Жыл бұрын
Nothing beats simplicity. Productivity influencers are simply that, it’s their full time job. A normal person does not have the time to set all that up. Time is precious and deadlines are tight.
@JeffSu Жыл бұрын
Well hopefully......I'm a "good" productivity influencer in your book hahahahaha
@Hugo__IV Жыл бұрын
Out of all productivity gurus, you've done the best one so far. REAL WORLD EXAMPLES PEOPLE! We don't all have KZfaq channels to manage
@JeffSu Жыл бұрын
Hahaha thanks for the vote of confidence Hugo 😁
@BabyGirlNumber5 Жыл бұрын
Thank you. It drives me so nuts, when other productivity KZfaqrs are just like: "It's really quite simple" and then proceed to dump their entire knowledge of theirs, wich was build over several years on your head. I'm just a student, not a budiness owner.
@JeffSu Жыл бұрын
Hahahaha I know what you mean. I think they all started out somewhere but they slowly got more and more advanced and didn't realize it (since it's still so simple to them) 😂
@ft.jackjimmy7282 Жыл бұрын
I love simple productivity techniques. It's also to remind everyone that everyone is different and there isn't one solution fit all. My process is very much similar to yours but I have a side art hobby with my full time job so i do keep a physical sketchbook for art ideas and notion for work. I like writing with my hand when it's a random note for myself since it's messy and faster and I prefer typing when it's official work so I have to keep physical notes instead of going full digital.
@JeffSu Жыл бұрын
That's so relatable! For some things I definitely like the physically write it down in a notebook, and it feels more "professional" and "formal" to type. Totally get it!!
@EKisPEER Жыл бұрын
I feel the same way about writing with my hand. But I use a box nova air instead of actual pen and paper. It's great, feels very similar to writing on paper and doubles up as a great Ebook reader.
@ruriohama Жыл бұрын
Omg, this is probably the best task management video I've ever watched!
@JeffSu Жыл бұрын
That means a lot coming from you Ruri 😁!
@hd-ok7zl Жыл бұрын
Glad to know that I'm not the only one who feel the tips and methods from those productivity "gurus" are too complex for everyday people. This system is just what I need.👍
@JeffSu Жыл бұрын
Glad to hear it! Let me know how it works out for you 😁
@strandlie92 Жыл бұрын
A breath of fresh air with a simpler approach than most - and I totally support the "what app you use doesn't matter". In my head it is more about your strategy for how and actually putting stuff in a pre-defined place to be able to come back to it at some point, what apps you utilize is secondary at best. And the bit with Ali Abdaal cracked me up so hard! Thanks for a great video
@JeffSu Жыл бұрын
Glad you think so too!! 😁
@cassioalexan Жыл бұрын
That is just the video we really need to watch over and over until we learn all the knowledge contained in it! It's certainly worth a thumbs UP! And save it to be watched again! Thanks, Jeff! Mostly for the helpful, practical examples shown in the video! We need more videos like this on KZfaq.
@JeffSu Жыл бұрын
Thank you Cassio! As long as I'm around these types of videos will be around 😁
@terzaful Жыл бұрын
Have to say just one thing. This approach seemed very much familiar to me, and handled the same gripes I had with productivity gurus around YT. Then I clicked on your profile and saw you are a fellow management consultant 😂😂😂 - now things make much more sense, and thank you for this!
@JeffSu Жыл бұрын
Hahahaha we consultants have the best processes and workflows 😉
@JonDotExe Жыл бұрын
I swear, this video was a breath of fresh air in the organization space. Side note on the 'just use whatever works' mantra: I tried ticktick for a while bc mkbhd and several others recommended it, but it won't leave me alone or dismiss notifications properly that don't have dates attached after the 'organize step'. Meaning I constantly have 30+ notifications waiting for me. Plus subtasks are really wonky. I might try taskcade, but switching back to todoist has smoothed things out for now.
@JeffSu Жыл бұрын
Great point!! The best app is definitely the one you can consistently use and minimizes friction at the same time 😁
@nascentnaga Жыл бұрын
I like ticktick! just turn off notifications?
@The.BlackJackal Жыл бұрын
I've been a TickTick user for years, it's very hard to pinpoint where the issue may be with your notification setup but I think you should give it a solid effort before moving away from it.
@The.BlackJackal Жыл бұрын
@@nascentnaga That's definitely an option, it sounds to me like the root cause is that these "tasks" are set up incorrectly.
@westongraham4332 Жыл бұрын
This system is very minimal which in my eyes means it’s going to be more useful and easier to stick to. Thank you for this!
@JeffSu Жыл бұрын
Exactly! The best systems are the ones you can stick with consistently!
@GrahamLaight Жыл бұрын
OUTSTANDING video - I feel lucky to have found it! Quick way to capture notes: Google Assistant on the phone: "OK Google take a note." "What do you want it to say?" "Human League made a good album called Dare." "Saved your note."
@JeffSu Жыл бұрын
Hahahaha good point Graham, and thank you 😁
@markodonohuemaths Жыл бұрын
What a great video! A nice mix of clarity, simplicity, and humor. Thanks Jeff!
@JeffSu Жыл бұрын
Glad to hear it!! Thank you 😁
@KunleOladehin Жыл бұрын
Thanks for affirming my recent ‘downgrade’ in productivity systems. I use an app called Drafts to capture everything. The feature I like most is that I can use quick actions to move it to other storage systems (If needed) in one click. Less friction is absolutely key
@JeffSu Жыл бұрын
I've used Drafts myself! I really like how you open up a new note everytime haha. And yes less friction is a MUSt
@devramachandran4436 6 ай бұрын
Drafts together with Tot which is limited to seven notes and meant for temporary (meeting) notes that need to be processed / moved daily or weekly at least
@usalinksystem5312 Жыл бұрын
Great idea, Jeff. Keeping the system simple and tailored to your unique features and goals could indeed help you stay focused and achieve more.
@JeffSu Жыл бұрын
Definitely 🙌🏻
@fleshoutV2R 5 ай бұрын
Within one pomodoro time (25 minutes) I fell in love with your videos. Thanks mate. These are amazing.
@JeffSu 5 ай бұрын
LOL thanks 😁
@stevengeis6295 Жыл бұрын
Capture Capture Capture Organize is a perfect mantra. This dude knows how to be engaging & interesting without being annoying. Subbed.
@JeffSu Жыл бұрын
Glad to hear it Steven! Welcome 😁
@BenMcNevis Жыл бұрын
Working with many apps or systems adds so many frictions. I deeply appreciate your way of according organisation with efficiency! Thanks again for this great video Jeff !
@JeffSu Жыл бұрын
No problem Benjamin! Anytime!
@btlapitan Жыл бұрын
I love how you always simplify everything!
@JeffSu Жыл бұрын
Can't help it 😉
@gadrush 7 ай бұрын
I have been diagnosed with ADHD, OCD & Bipolar Mood Disorder and these disorders make me procrastinate a lot and I have difficulties keeping up with deadlines. This video was much needed. Thank you Jeff.
@JeffSu 7 ай бұрын
You're very welcome!
@leandro_80 Жыл бұрын
Very good, Jeff. Like you always say, a good productivity system must be easy to use and hard to avoid. The more simple it is, the better. Even GTD itself is complicated to follow
@JeffSu Жыл бұрын
Thanks for the input Leandro! Agreed! And hopefully as start using "simple" systems, we will continue to grow and evolve and create our own "advanced" systems as we see fit 😁
@Jenx3989 Жыл бұрын
Thanks Jeff! That was totally my reaction after watching Ali’s video too! 😂 The way you break it down makes it WAY more easier and practical to follow. I also found Notion hard to use to create quick tasks on the fly. I now use Taskade, which is a Notion-like version of Todoist in terms of visual appeal.
@JeffSu Жыл бұрын
I've heard about Taskade before! How does it stack up to Todoist (if you've used Todoist before as well)
@Jenx3989 Жыл бұрын
@@JeffSu Taskade has an iPhone app and online web based app that sync together well so if I need to quickly add a task on my phone, I can do that and then later go back on my laptop to refine it. I can create a Work space separate from my Personal space and create Folders and Projects or Lists within each. The greatest feature is being able to visualize your projects and tasks in several different ways. Kanban style, vertical Lists, Mindmap, Org Chart views. Within each type, you can create nested lists that can fold up when you just want to see the main headers. I can create personal habit tracking lists based on a custom template that I created. Templates are also great so you save time when you want to create a new list or project. You can have a Folder as your Bullet Journal and use a daily journal template with lists and sublists of things you want to capture everyday. You can write paragraphs and bullet points in addition to tasks. I have created mini knowledge bases on topics of interest, reading lists with sections for reading notes and ratings. It’s very flexible and visually appealing. You can add custom image backgrounds or use their standard images to make each Project or List page look nice. They also encourage the use of cute icons to make it more fun.
@juansebastiansuarezvalenci6256 Жыл бұрын
The quality of the content and production of this video is blowing my mind in ways that I can't highlight enough.
@JeffSu Жыл бұрын
Thanks so much for the kind words Juan 😁
@marshallcapps624 Жыл бұрын
Glad to see that our systems mirror each other but with different tools. It took many false starts of paper, programs, mindmaps and a ton of other stuff to distill to get to the 2 step you've demonstrated here. For capture I use GQueues instead of ToDoList. GQueues also syncs to my Google calendar and like ToDoList has natural capture with date/time and tagging. There are no doubt others as good as GQueues but I've used it without a hitch for 11 years. Instead of Notion, (which is just too much for me) I use Nimbus Notes which is a program that is a nice simple blend between Evernote and Notion. Nimbus also has a nice web capture extension which I use extensively as well as tagging.
@JeffSu Жыл бұрын
Wow I never heard of GQueues until now. They seem to be a solid app! Thanks for teaching me something new today Marshall 😁
@muhammadaria8451 Жыл бұрын
The amount of energy you put into talking motivates people to better productivity 😂 (content was super useful too)
@JeffSu Жыл бұрын
Soo..... basically my content is average but my voice is motivating... 🤔. I'll take it 😉
@juan_austral Жыл бұрын
That intro made me laugh loudly! congratulations for this excellent video, its super clear and instantly applicable, great work!
@JeffSu Жыл бұрын
Hahahahahaha glad you enjoyed the intro Juan!! I honestly felt that after watching some advanced productivity videos 😂
@Itisstillok 11 күн бұрын
On the scene in the gym, I remembered that I had already seen this video from my old account in 2023. I kept watching and realized that for at least half a year my productivity system has been based on this video and your tips! After watching this video for the second time, I have a better understanding of what has had a positive impact on me: 1. Flexibility of the system. You offered a comprehensive idea, but at the same time it fits any app that is convenient for me. 2. Examples. This is something that is extremely important to me - when the author does not just show how to do something on a random example of "building a Second brain in Notion on the tasks of going to the groceries and checking the emails", but demonstrates his own personal example of using the system. Even though it seems intuitively that such examples may be too specific and individual, in my opinion, they help to better grasp the idea and apply the process to your own experience. 3. Light humor and presentation of ideas. Nothing to add here. I think that with such a thorough approach as yours, you could have written my comment in half the size with more clarity 😊 Thank you, I owe you a second like (from both accounts) and a subscription as I can't wait to finish this comment and go watch the other videos!
@JeffSu 10 күн бұрын
Nah I wish this comment were longer because it's the best comment I've come across all week. thank you my friend 😁
@sakthisomaskandan6438 Жыл бұрын
I love the simplification of the process. The capture organise steps are enough for most of my workflows. Thanks Jeff!
@JeffSu Жыл бұрын
Glad to hear it Sakthi!! 😁
@itzaddam9910 Жыл бұрын
That intro was hilarious. I love Ali but he talks so fast and his steps are so complex. Love your simplification of processed. ❤
@JeffSu Жыл бұрын
Thank you! I have huge respect for Ali (obviously) but sometimes simpler is better :P
@norhafizahyaakob2933 Жыл бұрын
I came across this fantastic video while searching for different methods to make organizing my daily tasks and new assignments easier. It really made my day! Thank you so much! Peace from Malaysia
@JeffSu Жыл бұрын
That's what I love to hear Nor! Thank you!
@cmapy 5 ай бұрын
Love the simplicity. I can’t explain how much you helped for the year to come. I felt so overwhelmed the whole of 2023 because of these gurus and that I had to use 5 different apps for my daily life. Excellent content, excellent channel! Keep it up
@JeffSu 5 ай бұрын
Will do my friend 😁
@felipepessoto5844 Жыл бұрын
Thank you for the simplicity! I was struggling with that when I was thinking that my system was to simple, but as you said the 20% effort that causes 80% result!
@JeffSu Жыл бұрын
Exactly Felipe! The 80/20 rule to the rescue again!
@marysata9864 Жыл бұрын
This is the most simplified yet most efficient systems I've seen. It covers everything needed with less friction indeed. 🙈 New subscriber here.
@JeffSu Жыл бұрын
Glad to hear you say that Mary!! And welcome 😁
@ionamtab Жыл бұрын
Excellent! I watched all of the videos you referenced and I am drowning in trying to A. Figure out what apps to use and B. Learn all of the intricacies of each. Your video has simplified the method so I can actually start and allows me to figure out the details along the way. Your real world examples were extremely helpful. Cheers.
@JeffSu Жыл бұрын
Happy to hear the real world examples were useful my friend. Let me know in 2 weeks if you ended up implementing some of these tips 😁
@InterpretersWorkshop Жыл бұрын
Finally. This video is a breath of fresh air. I started a podcast last year on the side. Trying to expand it, add segments to the business for monetizing, newsletter, etc. takes time and effort. I don't know how many videos I've watched and apps I've tried to use only to go back to pen and paper for speed. This makes me have a clear step-by-step action plan to follow. I hope it works. Thanks!
@JeffSu Жыл бұрын
First of all, congrats on starting a podcast! Must be exciting 😁! And thanks for hte kind words, sometimes I think simpler = better haha
@UnicornPizza Жыл бұрын
These productivity videos are a gift from Heaven! Thank you so much for your content!
@JeffSu Жыл бұрын
You're so sweet asami! I'll be so sad when I stop seeing your comments one day 🥲
@AureliusTjin Жыл бұрын
Perfect. Thanks for keeping things simple, Jeff👌 I use Things instead of Todoist.
@JeffSu Жыл бұрын
Ah I see we have a rich person in our midst 😏 All jokes aside Aurelius how is Things 3? 😂 Is the subscription worth it?
@AureliusTjin Жыл бұрын
@@JeffSu I love it’s simplicity and intuitiveness. I believe it’s a one off payment actually. But I bought it for both my iPhone and Mac.
@JeffSu Жыл бұрын
@@AureliusTjin Oh interesting...I should check it out... Thanks Aurelius!!
@CanadianFinanceSimplified Жыл бұрын
Were you always this good at video editing? This video is just incredible.
@JeffSu Жыл бұрын
Nope. If you look at my first ever video it was terrible
@d3vastatlon Жыл бұрын
I have been an avid onenote user for the last 10+ years. I use it so much that if you have ever had a conversation with me within the last 10 years, I will most likely be able to provide you with the notes I've taken about that conversation. What I have always struggled with is capturing and organizing my thoughts. This video makes a lot of sense and I can't wait to add that widget to my phone for todoist and try it your way!
@JeffSu Жыл бұрын
Wow you take a lot of notes, that's awesome! Yes I guess the next step for you is to organize them in a way where you can access any one note very easily. Excited to see what you come up with 😁
@superrustycin 9 ай бұрын
This is the most helpful productivity video -- precise, short, and accurate. Thank you!
@JeffSu 9 ай бұрын
Thank you my friend 😁
@mihowbogucki4928 Жыл бұрын
This video helped me simplify my quick capture / inbox step to my productivity system. I thought I needed different capture step for each area or system I have (work, person, side projects) because I use different tools for those areas. Rather have a single place to quickly capture your ideas and then organize later.
@JeffSu Жыл бұрын
Yes! Funneling everything into 1 platform/app seems to work for me the best. However I do understand why some people use Readwise for Kindle highlights, pocket for online articles etc. But I try to keep it as simple as possible
@maxh.2293 6 ай бұрын
God I hate those "second brain" productivity systems for robots. Write it down here, then move it there, schedule it on your calendar, create a page in Notion, create a checklist, link it to a database, and so on and so on. Life is tough by itself, who needs to make it even more complicated with tools that are supposed to make it easier? Love your approach, though! I follow a similar system that I developed for myself, but got some good insights from the video. Subscribed. 🙏
@JeffSu 6 ай бұрын
Woohooo thank my friend 😁
@leeles Жыл бұрын
Thanks Jeff, I really like your Intro and sense of humor. True, if the system is so complicated, it is a huge hindrance to ever start it. The entry hurdle should be small and easy to get onboard.
@JeffSu Жыл бұрын
Haha glad you found it entertaining (and useful I hope)! Thanks so much Lee 😁
@pranavgaikwad4283 Жыл бұрын
This is so easy and so perfect. This is exactly what we all were looking for. Thank you so much Jeff. Your channel is just amazing!❤
@JeffSu Жыл бұрын
Glad to hear it Pranav! You're very welcome 😁
@pranavgaikwad4283 Жыл бұрын
@@JeffSu All the very best and congratulations for the upcoming 300k ❤️🥳
@moniquea2497 Жыл бұрын
hahaha I love the "normal people" part! I gave up with Notion for my personal stuff and now just sticking with Obsidian, Google Calendar, Google Keep and handwritten journal (thanks to Matt Ragland's W.R.A.P method especially)
@JeffSu Жыл бұрын
Interesting, never heard of WRAP method before, will check it out. Thanks for sharing Monique 😁
@Strangekabuki Жыл бұрын
Hi Jeff! Great video. I am retired, and all those other productivity workflows are MASSIVE overkill. Yours is straightforward and cost-effective. I am still working out the best capture method. Notion seems like a lot of effort for a "simple life." Maybe you should do a vid on capture for the retired/stay-at-home types who still want to capture ideas and such. I like to write or hear an interesting story and what to capture the idea. Great enthusiasm and clear presentation for a large amount of information. Keep up the good work!
@JeffSu Жыл бұрын
Got it, thanks for sharing your experience! What's stopping you from using todoist as the default capture step?
@MarcP5267 Жыл бұрын
Use Apple reminders as a capture with Siri
@DavidLindgren89 Жыл бұрын
I just love the way your videos look. The graphics and animation are so sleek, smooth, helpful and not disturbing. It all aligns with each other. Love that. 🤩
@JeffSu Жыл бұрын
Glad to hear it David! Thank you 😁
@DavidLindgren89 Жыл бұрын
@@JeffSu Just curious, is it some kind of graphic package or something you've developed over time? I would love to create a similiar (and personal) style for myself :)
@JeffSu Жыл бұрын
@@DavidLindgren89 You can check everything out here: www.jeffsu.org/gear/
@DavidLindgren89 Жыл бұрын
@@JeffSu Love it, thank you Jeff! 😃
@plaincrackers6438 Жыл бұрын
I love simple! Full time job + full time life, I don't have the time or brain power to juggle so many apps. Thanks for keeping it real 😊
@JeffSu Жыл бұрын
Me and you both my friend! You're very welcome 😁
@justdoittt6361 Жыл бұрын
Thanks for understanding us "Normal People" PS: Man your energy is unmatched!
@JeffSu Жыл бұрын
Hahaha anytime my friend 🙌
@andrgavr Жыл бұрын
Great stuff as usual! I'm watching Ali's videos from time to time now. Fun, but his productivity videos aren't that easy to implement if you're not a productivity junkie (I'm not 😊). Your systems on the other hand are very straightforward. I love the idea of storing notes where I can use them. Will definitely give another try for todoist (I have used it for various purposes over the years but never as a temporary inbox, go figure).
@JeffSu Жыл бұрын
Glad to hear it Andrey! Hopefully one day both of us can get to where Ali is (because his systems ARE great) and think it's still "simple" 😁
@johnpaul6983 Жыл бұрын
Your system fixes the need to have two or more notes app to capture ideas. You can add ideas in Todoist as a task and any additional information on the task description field and comments. Thanks Jeff, you have simplified the Second Brain system for me and made it practical for me. 👏
@JeffSu Жыл бұрын
Glad to hear it John! Let me know how it goes 😁
@OShackHennessy Жыл бұрын
You’re the man. I’m generally well organized but have been having such a hard time remembering things and using my iPhone calendar for reminders takes too many steps. I always have a list of things to accomplish each day and unfortunately it’s easy for me to forget things like that. It’s weird because I’m quite intelligent and can complete complex tasks easily but remembering appointments and scheduled tasks is almost impossible for me. My life was organized via yellow post-it notes and that doesn’t work well when you’re moving around. Thanks man.
@JeffSu Жыл бұрын
You're not alone! Our brains weren't created to capture ideas long term!
@stephenbozzone1116 Жыл бұрын
This is so helpful. I was feeling “guilty” for mixing my To Do app Thomas Frank’s Notion methodology. This makes perfect sense.
@JeffSu Жыл бұрын
Trust me I've been there Stephen!! 😁
@siddhantkumar9492 Жыл бұрын
Super crisp and concise content highlighting how to hack productivity! Loved the video, keep up the great job, Jeff. I recently started using Notion to capture my ideas, but would fail intermittently because of the same reason mentioned in the video. Now I can use Todoist to capture, before hoping to Notion
@JeffSu Жыл бұрын
Thank you my friend 😁! And glad to see I'm not the only one that needed an extra "Capture" tool
@albertogaragnani5688 Жыл бұрын
Hey Jeff! You can save links directly to to-doist by sharing the page. You can even put it as your preferred sharing option
@JeffSu Жыл бұрын
Thanks for letting me know Alberto! I actually did try this but I want to input the action as the title instead of the title of the link if that makes sense haha
@howardoneal598 8 ай бұрын
I love the idea of linking and having a centralized location where all the info is used (In my case i use Google Sheet instead of Calendar). Thank you so much for sharing!
@JeffSu 8 ай бұрын
Nice!!! No problem 😁
@DebarghaBhattacharjeeDB 8 ай бұрын
This is the best and simplest system out there for productivity. Really was overwhelmed with all the complicated setups. This one just hits the spot.
@JeffSu 8 ай бұрын
Thank you my friend, that means a lot 😁
@DebarghaBhattacharjeeDB 8 ай бұрын
@@JeffSu Wow, I can't believe you really took out your time to reply to that. Thanks a lot.
@JeffSu 8 ай бұрын
@@DebarghaBhattacharjeeDB for sure✌️
@Andrea.Anderson Жыл бұрын
This was great! I love productivity KZfaqrs, but they can be quite overwhelming. Thanks for simplifying!
@JeffSu Жыл бұрын
No problem Andrea 😁
@xtracredit Жыл бұрын
Good video. I've noticed, from my own experience, that some apps will lead you down a rabbit hole. You can spend more time setting up, tweaking, and organizing some apps that you become less productive. That happened to me with Omnifocus and Notion.
@JeffSu Жыл бұрын
Exactly! I found the sweet spot to be: set it up just enough you can start using the system, then when you have "down time", play around with it 😁
@joshclarencebunag6280 6 ай бұрын
This is actually the best advice for productivity here on youtube. No BS straight to the point! Thanks
@JeffSu 6 ай бұрын
You're very welcome!
@shastisarvagya Жыл бұрын
I am so glad that I found this. Productivity Influencers were driving me nuts. This is simple and practical.
@JeffSu Жыл бұрын
Glad to hear it my friend!! 😁
@caedengoering Жыл бұрын
I see it’s Jeff Su. I click.
@JeffSu Жыл бұрын
Very very very good habit you got there Caeden, I'm impressed. You should share it with others
@caedengoering Жыл бұрын
@Daniel J great minds, my friend!
@JoeCartersChannel Жыл бұрын
same
@JeffSu Жыл бұрын
@@JoeCartersChannel Everyone's so supportive 😂
@JeffSu Жыл бұрын
@Daniel J Yayyyy 🙌🏻
@chocotak513 Жыл бұрын
Thank you so much! This video really helps me a lot. I watched a LOT of productivity videos, and this video are the BEST!! 😍 Simple yet very powerful
@JeffSu Жыл бұрын
Glad to hear it! 😁
@Lucky-we1ny 10 ай бұрын
Simple and effective. I get overwhelmed by the number of apps and thing the produ tivity influencers recommend. But I like how you have kept it simple.
@JeffSu 10 ай бұрын
That's what I love to hear my friend 😁
@TiagoForte Жыл бұрын
This intro was perfection
@JeffSu Жыл бұрын
The legend himself! Thank you Tiago 😁
@amitairos Жыл бұрын
Awesome! Thanks Jeff! Completely related to Ali's overkill mind-boggling system 😀 Question: I really like Google Keep, but still not sure for what part of the system to use it exactly. Currently my Google Keep is a mess. Do you have any suggestions for organizing it, and for which part of your system it can be used? Would love to hear your thoughts about it and maybe a video about Keep :)
Жыл бұрын
Yes, he has some suggestions :) Check this out kzfaq.info/get/bejne/Y9BzrNhzsbLHpqc.html
@777whatwhat Жыл бұрын
If you using Keep as a task management tool, I would suggest switching to Google Tasks. I was in same boat and Tasks has been a life saver, especially its integration into Google Calendar.
@JeffSu Жыл бұрын
Thanks so much Amitai for the question and 777whatwhat for helping out! If I'm being honest, I don't use Keep as a task management tool at all, I use it mainly to capture notes I've taken at work, then organize those rough drafts into something more structured later on
@cassioalexan Жыл бұрын
I've been using Keep to remind me of payments of the day, but recently I'm willing to give Tasks a try, and let Keep for capturing my ideas along the day.
@yperano Жыл бұрын
There isn’t a reason to use gtasks over keep
@rebeccaw9656 Жыл бұрын
I also love google calendar, although I love the Tasks function within google calendar in Schedule View, tasks and Events listed in one view - helps my possible ADHD brain to see both together in one list on my phone or iPad. If it’s not in my calendar, I’ve forgotten it already. I especially love the Gmail create Task function.
@JeffSu Жыл бұрын
Yes the integration is pretty nice!
@MichaelHayashi-re7wo Ай бұрын
Great video! I use Amplenote to capture, organize/distill and execute. I love that everything stays integrated within the app/system. Tasks are also given scores which, in turn, helps me make choices / weigh which tasks are most important to accomplish.
@JeffSu Ай бұрын
Interesting! Never used that before
@dokterwinner Жыл бұрын
I HAD A GREAT ONE watching this video. Finally something that me (and probably most of the people) can relate and APPLY in terms of productivity system.
@JeffSu Жыл бұрын
Well I had a great one reading this comment Winner 😂. Thank you so much!!
@JuanAponte1 Жыл бұрын
Everything in this video was incredible but the snooze option blew my mind. Already using it. Thanks Jeff! Also, Jeff, I’d love to pass an idea to Google. Is there a protocol for it?
@JeffSu Жыл бұрын
Glad to hear it Juan! Honestly I'm not sure because I don't work on B2C Google products haha
@JuanAponte1 Жыл бұрын
@@JeffSu ah! no problem at all 😁
@TeaDrinkingHacker Жыл бұрын
This was really good. Concise, cleanly presented and genuinely useful.
@JeffSu Жыл бұрын
Thanks so much Gregory 😁
@peeltheapple177 Жыл бұрын
The beginning of this video was classic and TOTALLY identifiable. Great job
@JeffSu Жыл бұрын
Hahahaha glad you think so my friend 😁
@danishamjad5807 Жыл бұрын
I have observed that most of the people creating videos are content creators. Their way of managing knowledge is optimized for creating content. It creates a tremendous bias. Thank you for creating this video to show that not every person needs complex second brain systems.
@JeffSu Жыл бұрын
No problem Danish 😁
@baierp94 Жыл бұрын
again: Awesome Work Jeff! Why are you using ToDoist for your task tracking/creation? I mean, if you are only creating the tasks to move them to another program you also can use the default reminder app or?
@JeffSu Жыл бұрын
You mean the default Apple reminder app? I just prefer Todoist 😁
@baierp94 Жыл бұрын
@@JeffSu yes :) Well, I can understand it. ToDoIst looks more clean 😅
@carlossolis9968 Жыл бұрын
Excellent video, perfect timing. . . just what and when I needed. Thanks
@JeffSu Жыл бұрын
Glad to hear it Carlos 😁
@gbvandyka Жыл бұрын
For me, Capture -> Obsidian and Keep Notes Organize -> Todoist, Google Calendar, Reclaim.ai
@JeffSu Жыл бұрын
Interesting! I've heard great things about Obsidian. How is your experience with it so far?
@gbvandyka Жыл бұрын
Wow, hi Jeff! For me obsidian is life changing, i use it everyday for my every notes like ideas, projects, course notes, and even my diary. It's also frictionless and really fast too unlike notion, means you can write one liner in obsidian. It's easy to start, but i think to maximize all of the features maybe you have to be the obsidian nerd like I do lol. It was worth the time tho!
@amitairos Жыл бұрын
@LeSadness Any tips for capturing in Keep? And what is your Keep setup?
@JeffSu Жыл бұрын
@@gbvandyka Interesting...I should check it out!!
@gbvandyka Жыл бұрын
@@amitairos I use Google Keep to capture ideas that often suddenly pop into my mind, and also for interesting things I find. The ideas I get are usually for my project purposes, but also sometimes relate to my life. Then I grouped all of that into several labels which were categorized based on certain projects, or certain life activities. Label name example: ✏️ Project - 01. *my project name*, ✍️ Fiction - 01. *my fiction name*, 💭 Thoughts, #️⃣ Reminder, etc. I use emoji in labels so it eazy to categorize and looks more aesthetic. And also yes sometimes I use numbering for prioritizing labels per categories. But in the end all my Google Keep Notes writings will be moved to Obsidian, because my main goal using Google Keep is not being able to buy Obsidian Sync😅
@adriensmajdor7886 Жыл бұрын
Actually, this is funny because the more we are creating overwelming productivity systems, the more we are unproductive because we feel completely lost... That how I felt ! Thank you a lot for your refreshing video !
@JeffSu Жыл бұрын
Can't agree more Adrien 😁
@babaturanurang Жыл бұрын
Thanks for the helpful information. However, please slow down your speech and explanation because some of your audiences need more time to process the information. 😁
@JeffSu Жыл бұрын
Thanks for the feedback! Some other people have told me I speak too slow 😂. I guess it's a good thing KZfaq lets us speed up/down the video!
@Tommy_Univerxse Ай бұрын
Ah I swear!
@hollyravel2208 3 ай бұрын
@JeffSu Ican't thank you enough for sharing your knowledge for free. This has been a game changer for me. Recently, I went through a burnout from work and personal stress. This is simple enough to implement and yet, very powerful to have a life changing impact. Please keep up the fantastic work! You are truly helping people!
@JeffSu 3 ай бұрын
Woohooo glad to hear it 😁
@TonyLudlow Жыл бұрын
Thanks for this, Jeff! Keeping things simple is the surest way I'll do it and practice it.
@JeffSu Жыл бұрын
You're very welcome Tony! Let me know how it goes 😁
@CryptoCapitalVenture759 Жыл бұрын
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@kwoknation Жыл бұрын
"in between sets of 800 kilograms" 😂😭
@JeffSu Жыл бұрын
Are you doubting me 🤔
@juanjosesiciliaortiz8286 Жыл бұрын
Mi inglés no es muy bueno. Así que tengo que traducir el contenido. Aún así me merece la pena, fantástico. Productividad para gente normal 👏👏👏👏
@nijhoom1 3 ай бұрын
Thanks for showing every important details in this video. Your way of expressing yourself is unmatched.
@JeffSu 3 ай бұрын
Woohoo thank yo u😁
@diwataluna Жыл бұрын
What's funny is that I spent an entire weekend to come up with your system using the same tools and only NOW did KZfaq recommend your video.
@JeffSu Жыл бұрын
KZfaq algorithm needs to step its game up 😂
@Rosamariatvofficial Жыл бұрын
I love Todoist. I've used it for a long time. I've also been simplifying my capture process since December because I have a mobile 3-year-old. The takeaway from this video is to organize quickly. I can definitely improve on that.
@JeffSu Жыл бұрын
We all can Rosamaria 😁
@olivierdelasalle806 Жыл бұрын
Thank you for writing the name of the app, I kept hearing "todolist" 😅
@Velkairiwyth Жыл бұрын
This sounds more in line with how I adapted the system. I have todoist which has been amazing for just noting things down as they pop up. Calendar for capturing ordinal tasks or planning a slot if time is needed and one note for putting down or expanding on ideas I wasn't to be able to come back to. I think it's best to keep it lean and clean and don't hang onto anything that doesn't add value or you'll end up having to clear out the bloat. (Guilty) - but as a first step, just get those ideas and thoughts and tasks down, don't let assessing or processing block you (or add friction as tou say. I like that term, me and my wife use blocker a lot when it comes to a plan or activity that the other person has done or not done something and resulted in the opportunity slipping and it feels super negative. Friction is resistance and makes it harder, blocker sounds ultimate.)
@JeffSu Жыл бұрын
100%!!! Thanks so much for giving your input Velkairiwyth!
@cozymatcha11 7 ай бұрын
Wow, I love how this video was organized and included various examples of how to capture and organize (as someone who likes repetition in learning, this was much appreciated!). The way that you explained this concept was so easy to understand and makes the productivity system all the more approachable. Thank you and subscribed :)
@JeffSu 7 ай бұрын
That's what I love to hear!!
@horheyyy 11 ай бұрын
Great Video! Often times we look for a perfect system but it's so important to just get started! Thank you for the simple system that I'm sure many will benefit from!
@JeffSu 11 ай бұрын
Yes!!! Getting started is the MOST important step!
@MamboBrah 8 ай бұрын
Jeff- you're channel is CRIMINALLY undersubscribed. From this to job searching and career tips there's so much great and easy to understand content. Thank you
@JeffSu 8 ай бұрын
No arguments from me Henry 😏, but haha thank you!
@Bizutz Жыл бұрын
Nice summary of a complex concept! And it’s actionable! 🙏
@JeffSu Жыл бұрын
Happy to hear that feedback! Thank you my friend 😁
@carlosorjuela4645 Жыл бұрын
This is what i was looking for. simple and effective. Thank you
@JeffSu Жыл бұрын
Awesome to hear Carlos 😁
@mericm Жыл бұрын
Simplicity is Supreme! Thanks for this.
@JeffSu Жыл бұрын
Yes! Simple = no friction = consistency
@leandro_80 Жыл бұрын
This couldn't come in a better time! I was just rewatching your video "how I never forget a task". Nice one!
@JeffSu Жыл бұрын
Ah I hope you weren't bored in this video then! The concepts I share are very similar, I just refined it 😂
@vestakorniakova6887 11 ай бұрын
Great productivity method! It does actually matter when you take your probiotics though! Best time is before going to bed. Let them colonise overnight! It can take years for a probiotic species to permanently colonise your gut (from taking probiotics on a daily basis) so if you would like them to stay for the long run best to give them optimal survival conditions!
@JeffSu 11 ай бұрын
Wait really???? Shoot I've been taking them at 11AM everyday before lunch. So I should take them on an empty stomach before bed?
@AntiGrafZahl 11 ай бұрын
Thank you Jeff for keeping it simple and stupid. It helps massively!
@JeffSu 11 ай бұрын
No problem! Stay simple and stupid 😂
@hardik6700 6 ай бұрын
I actually liked your approach quite a lot. Much simpler and easy to follow. Thanks for always bringing some valuable insights.
@hardik6700 6 ай бұрын
I actually found. Thank you.
@JeffSu 6 ай бұрын
No problem 😁
@9785eldng Жыл бұрын
This is a simple system that works for capturing tasks. I had this in-place when Todoist was released (after I dumped Wunderlist). However, as I started consuming more content, I picked up Evernote for capturing ideas. They are ideas without any clear set actions to take yet. And this is where I found the simple system I had, utterly lacking. So yes, this works for tasks. Not for heavy readers who mostly read to create.
@JeffSu Жыл бұрын
Great point! thanks for sharing Elendu!
@Virass Жыл бұрын
Thanks! I use ticktick + sync with google calendar, if somebody sends me an event, and obsidian for markdown notes. I think it is so simple scheme.
@JeffSu Жыл бұрын
Oh that's a great workflow! Thanks for sharing!!
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