How To Build Systems In Your Business
Рет қаралды 146,895
Күн бұрын5 steps. Just 5 steps and you can build systems for your business TODAY!
Systems can be incredibly complex - your business is a collection of these systems and your business is one beast of a machine! They can be even more complex if you don’t know how to build systems effectively. I totally understand how overwhelming it can be 😮💨
So let’s take a step back and understand the complexities of your business and begin to simplify them.
In this video, I’m showing you 5 SIMPLE STEPS that you need to take to build and implement systems in your business and follow up with 5 questions you need to ask yourself while making these systems.
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Download our FREE systems mapper guide here:
👉👉👉 ceoe.co/sys-mapper-yt 👈👈👈
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You will be a pro system-maker in no time!
00:00 - 5 steps and 5 questions AND 2 bonus tips to help you build systems in your business.
01:26 - step 1 - Mapping your system
01:48 - step 2 - Capture your processes
02:55 - step 3 - Document your processes
05:32 - step 4 - Testing
06:37 - step 5 - Improve
08:11 - The 5 key questions to ask
Final - 2 bonus steps for going live... yep watch to the end to discover these!
If you liked this video, you'll love these!
🎬. How to SCALE Your Business QUICKLY 🤑 Top 10 Ways to Grow FAST - KZfaq: ceoe.co/scalequickly10
🎬 Essential Functions of a Small Business: Creating An Organisational Structure For Your Business - KZfaq: ceoe.co/essentialfunctions-yt
🎬. How To Run Your Small Business Like A CEO - KZfaq: ceoe.co/howtoceo-yt
🎬. Why you NEED a strategy for your small business - KZfaq: ceoe.co/whyuneedstrategy-yt
Don’t forget that you can also read blog posts if you prefer; ceoe.co/insights
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Hi, I’m Dr. Tamer Shahin, the Founder & CEO of CEO Entrepreneur, where we help small business owners scale their businesses, without sacrificing their lifestyle, wellbeing, or freedom.
I’m also a Serial Entrepreneur, TEDx speaker, business mentor, Executive Coach, Consultant, Author, Speaker, Investor, and now… I'm a ‘KZfaqr.’
I’ve grown several multi-million-dollar businesses from scratch. Some of these businesses were massively successful and others turned out to be catastrophic failures! Nonetheless, I picked myself up and learned a lot from all of my extraordinary success and catastrophic adversity.
Now, I’m taking everything I’ve learned and leveraging it to create this KZfaq channel and help people like YOU scale your business to astronomical heights.
Each week, I’ll share tactics, tips, tools, and insights to help transform you into a “cool as a cucumber” CEO.
I post a new video every week to help you grow your business without losing your sanity, so please subscribe to this channel NOW / ceoentrepeneur
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#SOPs #SystemsAndProcesses #CEOEntrepreneur #BusinessTips #Strategy #BusinessAdvice
*Disclaimer*
Results are not typical nor guaranteed.
You are responsible for your own actions and decisions. Neither Tamer Shahin nor CEO Entrepreneur can be held liable for any results you may or may not get as a result of decisions you take during or after watching these video. Links above are affiliate.
@CEOEntrepreneur 2 жыл бұрын
Grab your Free CEO Systems Mapper Pinup here: ceoe.co/sys-mapper-yt
@serinakhankaew2542 4 ай бұрын
The link it doesn't work for Download at my site. How i could get it? Thanks!
@CEOEntrepreneur 3 ай бұрын
Hello, we're looking into this as it seems like we have some technical issues happening. If you're using Chrome as a browser, please try a different browser and see if it works, as it seems the problem might have to do with that.
@faraazali9589 21 күн бұрын
@@CEOEntrepreneur I'm not able to enter the phone number on the web form.
@CEOEntrepreneur 21 күн бұрын
@@faraazali9589you need to put in your country code I think. eg +1 for USA +44 for UK etc
@faraazali9589 21 күн бұрын
@@CEOEntrepreneur for Toronto it should be +1-416(Canada and the US have the same code international code) but I'm still getting the following message: "Invalid phone number. Please make sure you enter your phone number with the country code. Example: +1-###-####"
@midlifemavericks 4 ай бұрын
I cannot thank you enough for this video…. It is so hard to find people in the online space who understand and highlight the importance of forming a valuable business over trying to just make a million dollars ….. thank you for your valuable contribution and simplistic approach to achieving it…
@CEOEntrepreneur 4 ай бұрын
Thank you for your kind words and support! I'm glad you found value in the video.
@katerinastephan1871 3 ай бұрын
This is so so true. I've been in business for a year now, working towards being profitable after a number of start of investments, and just now am I realizing the importance of structure (all I see advertised is "make 50k in 5 days" lol)
@zxtsf 2 ай бұрын
❤ I like your videos How to create systems 1. Map your systems 2. capture the steps 3. Document the process (work flow) 4. Test it out 5. IMPROVING 6.simplify complexity Five questions you need to ask at Evey step wh- questions What, why, when,who,How ??? Bonus: check list check, continuous updating process
@CEOEntrepreneur 2 ай бұрын
Looks like you've got the steps down pat! Time to turn those systems into a well-oiled machine!
@RachelLovelaceLive Жыл бұрын
This is so helpful! I'm currently working with one CEO to do just this as an I/O Psych student. If only master's classes were this entertaining and easy to follow. I am a systems person naturally. So, hearing how you go about yours informs my own and certainly improves upon it.
@tangiblewords 3 ай бұрын
Systems are everything! You’ve done a great job of covering what entrepreneurs need to get started. Well done!
@CEOEntrepreneur 3 ай бұрын
Yes! Thank you!
@charnitadavis5297 3 ай бұрын
EXTREMELY helpful and to the point! Great video. And I don't normally comment but this has to be one of the best explanations of systems in my business.
@shamsudeenidris3038 10 ай бұрын
This was very easy to understand and engaging as well!
@zarkosrzic86 10 ай бұрын
Thank you, doc. This is it I was searching for!
@CEOEntrepreneur 7 ай бұрын
Glad it was helpful!
@smx3084 11 ай бұрын
This material is AMAZING!
@MrTe2a Ай бұрын
Thank you Dr. Tamer, very insightful
@letsgoviral777 7 ай бұрын
Love it!!!
@daveplunkett3330 2 жыл бұрын
great video, and really timely for me - thanks! (and whoever edits your videos is awesome!)
@CEOEntrepreneur 2 жыл бұрын
You’re welcome! And yes, Justina (producer) and Laura (editor) are awesome.
@EnricoGhiesmans 5 ай бұрын
Looking to build systems and stumbled onto your channel. Really appreciate the content very informative, good delivery and hands on. Keep it up. Definitely subscribe!
@CEOEntrepreneur 4 ай бұрын
Thank you 🫶
@domdotdom Жыл бұрын
I really appreciate these videos! It’s taught me so much about the practical use behind business theory, great job!
@CEOEntrepreneur Жыл бұрын
Glad it was helpful! I think there’s enough theory around. My focus has always been how to we put this theory in practice in the best way possible. Thank you for your comment. It shows me that hopefully we’re going in the right direction :)
@domdotdom Жыл бұрын
@@CEOEntrepreneur I’d say you succeeded! 👍👍👍
@sayambhuchatterjee8040 4 ай бұрын
oh man, awesome! this one is extremely extremely valuable one, I'll definitely check out the other videos in your channel. Thanks for your help Sir.
@CEOEntrepreneur 4 ай бұрын
Thank you! Enjoy!
@ozdeman 9 ай бұрын
Quality content 💪🏼
@FlowMo 2 жыл бұрын
I wasss waiting for this video, thanks!
@CEOEntrepreneur 2 жыл бұрын
You're welcome! 🚀
@amuskogroup3438 9 ай бұрын
Thank you!
@samyaibrahim2156 2 жыл бұрын
Please accept my deepest thanks and appreciation 🤩
@isaacwachira9242 3 ай бұрын
Very nice video. I am addicted to this channel. I wish there were more videos- there are no recent videos. You capture the problems facing small entrepreneurs perfectly.
@CEOEntrepreneur 3 ай бұрын
Thank you! More to come! I've had to take a bit of time away but back to recording more soon
@MichaelMarosi 2 жыл бұрын
Very insightful video, thank you for the great work. Watching from Nairobi, Kenya. 👍
@CEOEntrepreneur 2 жыл бұрын
Thank you 🙏. And hello Nairobi!
@rodrigopalopoli4249 Жыл бұрын
Incredible video! I don´t make comments in any video, but this is really helpful! Thanks dude.
@najm_974 11 ай бұрын
Clear explain with details..
@paullamola2317 11 ай бұрын
You’re a blessing, damn! 🎉
@Solarpunk87 7 ай бұрын
Your content is gold mate. Feels like I'm commiting theft for the free info your giving. Cheers!
@CEOEntrepreneur 7 ай бұрын
Call the cops! Only kidding. Glad you're benefitting from the value we're sharing
@tamaraharrisson 2 жыл бұрын
Great Value again... Thank you!
@CEOEntrepreneur 2 жыл бұрын
Glad it was helpful!
@donyaecarr6634 Жыл бұрын
Explained perfectly, thank you. Very helpful
@loopbarroji1707 2 ай бұрын
Indeed.
@kabbahthoronkaExden 2 ай бұрын
Business is exciting with our support.
@TichTanyanyiwa Ай бұрын
Awesome stuff
@travelwithpreetea5167 2 жыл бұрын
Another great video!
@CEOEntrepreneur 2 жыл бұрын
Thank you!
@mansoob Ай бұрын
Good and appreciate your making this video.
@CEOEntrepreneur 25 күн бұрын
Thanks for watching!
@rexididia6624 2 ай бұрын
You are amazing, thank you.
@CEOEntrepreneur 2 ай бұрын
Happy to help!
@zeazonpatch7776 2 жыл бұрын
Looks similar to the DMADV method of Six Sigma - Define Meassure Analyse Design Verify . Great Minds come to the same conclusions. Questions are unimaginably powerful - Some might need to rediscover it but strenghtening this will help multifold. Thanks for spreading this.
@CEOEntrepreneur 2 жыл бұрын
So true! And fully agree. Asking the right questions all the time is a huge step towards a better way. Glad you enjoyed this and you’re more than welcome… feel free to request any business related topics you’d like me to cover 🚀
@ared4579 Жыл бұрын
thanks, very helpful
@CEOEntrepreneur Жыл бұрын
You’re welcome!
@positivity29 10 ай бұрын
Thank You 🙏
@CEOEntrepreneur 7 ай бұрын
You're welcome! 🙏
@808_BEEZY 2 жыл бұрын
Very glad I found your channel seriously!
@CEOEntrepreneur 2 жыл бұрын
Welcome to CEO Entrepreneur… I’m very glad you found us too!
@808_BEEZY 13 күн бұрын
@@CEOEntrepreneurI’m back years later and getting sharper 🔥
@CEOEntrepreneur 11 күн бұрын
@@808_BEEZY Welcome back!
@ariekoprasethio Ай бұрын
🎯 Key Takeaways for quick navigation: 00:00 *🏗️ Building systems inside your business involves five key steps and questions that should be asked throughout the process:* - Building and implementing systems require careful planning and execution to avoid complexity and inefficiencies. - Mapping your system, capturing processes, documenting workflows, creating SOPs, testing, and continuous improvement are crucial steps. - Five key questions to ask at every step are what, why, when, who, and how, ensuring clarity and efficiency in system development. 01:27 *🗺️ Step one: Mapping Your System* - Mapping your system is crucial and should be done at the outset to understand and plan the processes effectively. 01:55 *📝 Step two: Capture* - Capture the processes and steps involved in your workflow without worrying about documentation yet. - Use methods like video recording, screen sharing, or written notes to capture the steps effectively. 03:06 *📑 Step three: Documenting* - Document your processes and workflows, initially using tables to outline systems, purposes, processes, and responsible roles. - Document SOPs and procedures clearly, using step-by-step instructions and linking to videos or images for clarity. 05:42 *🧪 Step four: Testing* - Test your documented systems with someone not involved in the process to ensure they can achieve the same results. - Ensure the systems can be delegated to others without dependency on specific individuals. 06:52 *🔄 Step five: Improvement* - Continuously improve your systems by identifying and eliminating ambiguity, inefficiencies, and complexities. - Simplify processes to ensure they are practical and effective, avoiding overly complex procedures. 11:21 *🚀 Going Live* - Before going live, ensure you have a checklist for a smooth transition, including document uploads, notifications, and software access. - Establish a continuous improvement system post-launch to measure, track, and optimize your systems for ongoing efficiency and effectiveness. Made with HARPA AI
@CEOEntrepreneur Ай бұрын
Thanks for engaging with our content!
@drshiva.utlasar.3961 Ай бұрын
awesome
@daviddawid123 Жыл бұрын
Thank you... Are there any books in building systems that you will recommend please
@abiyshimelis480 4 ай бұрын
Awesome.
@CEOEntrepreneur 4 ай бұрын
Thanks!
@samyaibrahim2156 2 жыл бұрын
Great video
@CEOEntrepreneur 2 жыл бұрын
Thank you!
@ChrisAlfaroPhotography Жыл бұрын
You are brilliant
@CEOEntrepreneur Жыл бұрын
Thank you!! YOU are brilliant
@sayanbhattacharya3233 4 ай бұрын
Beautiful. Could you please share from where you get those funny clips? 😊
@nkosinathizitha9413 Жыл бұрын
This channel 🙌
@CEOEntrepreneur Жыл бұрын
🙌
@tdkyyyy Жыл бұрын
Thank you again for another great videos. I wonder if there are any software or apps you would recommend to help document the process, creating organization chart and business systems. Thanks 🙏
@CEOEntrepreneur Жыл бұрын
You’re welcome and yes there are. Would you like me to do a video on this?
@tdkyyyy Жыл бұрын
@@CEOEntrepreneur That would be lovely! Thank you!!
@DannySaborio 11 ай бұрын
Pretty great video. Ive seen SOP systems where its endless pages of documents. I think creating detailed videos with relevamt documents would be great along with having SOPs assigned to only relevant people
@paullamola2317 11 ай бұрын
Great ey
@paullamola2317 11 ай бұрын
I am currently formalising my family business and this guys videos are so handy
@tanimnext 2 ай бұрын
Thanks for this video, But i was expecting at do this atlist like, This video as Documented as a website version.
@HealthandBeautyAP 2 жыл бұрын
I also want to say that it is difficult for staff to change to new systems and that it can affect morale and stress levels of the staff when the systems are needing to change and grow and adapt. I would like to see a video on how to help staff transition with minimal stress. Right now we are onboarding new staff members, adding new services, switching EHR software...which is a lot for us to deal with all at once but sometimes I found it takes hiring new people to motivate us to refine our systems and to pay attention to how we do the system. I wanted to suggest one way to see if your system makes sense is to do mock training for staff members or team members that are new or volunteers so that they aren't bias towards old systems.
@CEOEntrepreneur 2 жыл бұрын
Yes this video is in the works and should be released in the next couple of weeks. So stay tuned.
@donyaecarr6634 Жыл бұрын
Good point, I agree!
@AnnabelOla Жыл бұрын
I've just found this video and I instantly love your channel. This is where I'm at with my business, I've not launched yet but I want to get everything organised and systemised from the start. Thank you for making these videos!
@CEOEntrepreneur Жыл бұрын
You’re welcome and welcome to the channel! Feel free to request video topics in the comments here! :)
@crazyincolorado 2 жыл бұрын
I’m working on documenting EVERYTHING and teaching my saint of a fiancé to see where there is breakdown. The hardest thing for me is HIRING while bootstrapping it bc as far as I know there’s no business loans for me
@CEOEntrepreneur 2 жыл бұрын
Thanks for your comment. The first stretch is quite hard yes and justifying and sourcing funds at the start to hire is very hard. But it will get better as it’s great to see you’re focusing on the right things early on. Most people don’t so you’re already ahead of the game. Best of luck 🤞🚀
@HealthandBeautyAP 2 жыл бұрын
Inefficient systems frustrate me. I wanted to say a couple of things I have learned about creating systems that is often difficult to keep up with. 1. Updating the handbook or tutorials is a huge job when you are continuing to update the systems. We struggle with this. 2. As the company grows often times some of the company needs a certain software system that another company does not and vs versa which creates a lot of ongoing changing and switching of systems. You do need to think somewhat ahead to figure out the roles within the organization and then work backwards which we have not done so we ended up having to change our POS 3 times because we have departments that need specific features. I think this video could be more specific because each industry will need different kinds of systems and protocols. Maybe you could have given some examples.
@CEOEntrepreneur 2 жыл бұрын
Thanks Candice for your feedback. Always appreciate you commenting here 😊 because I know what you comment is genuinely what you are finding challenging in your business. Due to the nature of KZfaq as a platform and the number of industries who watch these videos, the idea here was to give a step by step for the process of building systems and even within the same industries businesses will have different systems so going into specifics would make this video less accessible to the majority of people. This applies to every industry. If you watch the systems playlist on this channel (kzfaq.info/sun/PLn39xAKhD8juWEQ7Yu7OXTKNb7i0Du_ic) each video does a dive on a particular topic. Also, on our Firestarter Programme (one of the ways where we as a business make our money 😉) we have an entire systems and processes course and that’s where we go very granular and give tons of examples. But I’ll try to do a video where I go through an example. Any particular examples you’d like to see?
@phoenixoliviacopy2727 Жыл бұрын
Hey the link on the page to download your systems mapper guide doesn't work. I entered my email but when i hit submit nothing happens. Just thought you should know.
@CEOEntrepreneur Жыл бұрын
Thanks for flagging! Looking into it for you!
@alnyulcastellanos9420 Ай бұрын
What is the best way to document systems?
@CEOEntrepreneur 15 күн бұрын
You can choose any medium, so long as it is easy to access, modify and understand
@ssjordan34 3 ай бұрын
Do you provide a service for this? Or can you recommend someone?
@CEOEntrepreneur 3 ай бұрын
Yes we can help you install systems and processes in place. Best thing to do is book a free call with one of our business strategists and we’ll see whether or not it’s a good fit. Here’s the link ceoe.co/book-now 🔥
@viranimediakenya3272 2 ай бұрын
Thank you sir.
@CEOEntrepreneur 2 ай бұрын
Most welcome
@sebastianondogaokot9134 11 ай бұрын
Simply simplified how to systemize a business.
@joneswambua1317 Жыл бұрын
A great summary of michael E gerber's "Enterpreneural myth". Thanks
@sendsagan 7 ай бұрын
do you edit your own vids?
@CEOEntrepreneur 7 ай бұрын
No. I can, but I choose to spend my time building my business ;)
@xumenikomeshoshinana7038 2 жыл бұрын
How do I build systems that are not rigid
@CEOEntrepreneur 2 жыл бұрын
Great question… and it’s something a lot of people end up falling in the trap of and restricting innovation and just common sense thinking in cases where situations change or you need personalisations, etc. As a very quick response, whilst mapping out your systems, try to identify where certain situations may end up being dynamic or where creative input may be needed and embed this as part of the system with clear guidance on what the intended result should be, and what standards / Metrics etc need to be met to make sure that you’re not sacrificing effectiveness or efficiency. Would you like me to cover this in a video?
@xumenikomeshoshinana7038 2 жыл бұрын
@@CEOEntrepreneur yes.
@loopbarroji1707 2 ай бұрын
I am here to stay.
@CEOEntrepreneur 2 ай бұрын
Awesome to hear! Stick around, we've got more great content coming your way!
@TechSalesSavvy Жыл бұрын
Looking for a technical cofounder to join me on a new SaaS project.
@aymen4830 2 ай бұрын
Thanks for the video, but there's so much cuts in it
@CEOEntrepreneur 2 ай бұрын
Thanks for the feedback. Noted
@ImdadHKhan-ve3ow 2 ай бұрын
Too much of animation, not needed at all… ur content is good enough to get the audience going.
@CEOEntrepreneur 2 ай бұрын
Thanks for the feedback, we'll keep that in mind :)
@juliagarcia7302 Ай бұрын
I think Dr. Shahin simply might like the animations 👀😉
@millicentgathaithi9064 Ай бұрын
The animations make the videos quite interesting and different. Keep it up Dr. Shahin it is never that serious.
@iambobbyshay Ай бұрын
The animations I feel helps to not be too serious and cause burnout. A little humor here and there is great I feel!
@user-ic6tc4re6i Ай бұрын
These animations are unnecessary. Your content is very helpful, though👍
@TheHiddenVillage-qr6xd 10 ай бұрын
Clickup Users UNITE!
@nocheblancamusic 2 жыл бұрын
You are getting to 5k subs...any plans for that? Or are you keeping it for 10k?lol
@CEOEntrepreneur 2 жыл бұрын
We will have something special for 10k … for 5k… what do you think? Any suggestions on what (if anything) we should do? 😀
@nocheblancamusic 2 жыл бұрын
@@CEOEntrepreneur that is more a question for everybody. But I think you can do a 5k and, while on the run, ask random people to ask you for business advice...I'm into fitness so maybe someone else can give you a better idea that'll better suit your channel...lol
@Dozrael Ай бұрын
im so distracted watching this video ...too many animation
@CEOEntrepreneur 22 күн бұрын
Thanks for the feedback!
@kozyoutdoorliving 11 ай бұрын
❤
@samyaibrahim2156 2 жыл бұрын
Please accept my deepest thanks and appreciation 🤩
@samyaibrahim2156 2 жыл бұрын
Please accept my deepest thanks and appreciation 🤩
@CEOEntrepreneur 2 жыл бұрын
You’re more than welcome
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