How To Create Email Templates in Outlook | My Templates & Quick Parts

Рет қаралды 902,084

Күн бұрын

The first 1000 people to use the link will get a free trial of Skillshare Premium Membership: skl.sh/leilagharani12201
Are you spending too much time answering similar emails in Outlook? Learn how to use email templates to save time and improve efficiency. This video guides you through using the free 'My Templates' add-in and the 'Quick Parts' feature in Outlook for quick and easy email responses.
✨ Key Highlights:
▪️ Using 'My Templates' Add-In: Discover how to use 'My Templates' for storing and accessing email replies. This add-in stores your templates in your mailbox, making them accessible on different devices or Outlook on the web.
▪️ Creating and Using Quick Parts: Learn how to use Quick Parts for storing reusable content, including text, images, and formatting, for quick insertion in emails. Understand the benefits and limitations, like local storage and lack of automatic sync.
▪️ Practical Demonstrations: Follow step-by-step instructions on creating, saving, and using templates with both methods. Get tips on adding formatting, links, and images to your templates.
▪️ Exporting Quick Parts to Another PC: Learn how to export Quick Parts to a different computer, ensuring you have your templates available wherever you work.
Join 400,000+ professionals in our courses here 👉 link.xelplus.com/yt-d-all-cou...
Instead of typing the same text each time or copying and pasting your reply from another application you can use predefined text blocks with the click of a button.
00:00 Using Email Templates in Microsoft Outlook
00:53 Using Email Templates with My Templates Add-In in Outlook
03:39 Using Email Templates with Quick Parts in Outlook
06:06 Export Quick Parts to Different PC
06:42 Sponsor Skillshare
⯆ Check out the full article: www.xelplus.com/outlook-reply...
LINKS to more Microsoft 365 videos: • Microsoft 365 (Other A...
➡️ Join this channel to get access to perks: / @leilagharani
👕☕ Get the Official XelPlus MERCH: xelplus.creator-spring.com/
🎓 Not sure which of my Excel courses fits best for you? Take the quiz: www.xelplus.com/course-quiz/
🎥 RESOURCES I recommend: www.xelplus.com/resources/
🚩Let’s connect on social:
Instagram: / lgharani
LinkedIn: / xelplus
This video was sponsored by Skillshare.
Note: This description contains affiliate links, which means at no additional cost to you, we will receive a small commission if you make a purchase using the links. This helps support the channel and allows us to continue to make videos like this. Thank you for your support!
#outlook

Пікірлер: 404

@LeilaGharani 5 ай бұрын

Stay ahead with our Weekly Newsletter. Get the latest insights and updates straight to your inbox 👉 link.xelplus.com/yt-c-newsletter

@yogibearstie 3 жыл бұрын

Gold. Your adding information such as the 32kb limit might really help us understand Outlook refusing to be more organized. Adding to quick access toolbar is the efficiencies I love.

@donnaassenza3025 3 жыл бұрын

I too have been using signatures as templates which has helped me immensely. I love that you expand my knowledge of now not only excel but outlook. Thank you

@LeilaGharani 3 жыл бұрын

Happy to help, Donna!

@amrutchavan4738 11 ай бұрын

@@LeilaGharani❤

@RdRP 3 жыл бұрын

Thank you for these tips, Leila. I didn't know both tools. I used to take advantage of the auto-correction so the Outlook automatically replaces a word or set of letters and symbols in to a complete message. It also supports rich text, tables, etcétera, just like the quick parts.

@TylerStanczak 3 жыл бұрын

This is such a great way to save time. Thanks for this Leila :)

@LeilaGharani 3 жыл бұрын

You're so welcome!

@h2okapi 3 жыл бұрын

Your videos are always a good source of knowledge. This one is no exception, it was time to go past the signature as many others and I do. Thanks for the insight!

@amrutchavan4738 11 ай бұрын

❤

@lizakowska 3 жыл бұрын

I am so glad I have found your tutorials! Such a time saver! I LOVE your tips and shortcuts 👍👍👍👍 THANK YOU SO MUCH

@LeilaGharani 3 жыл бұрын

You are so welcome!

@douglas72lima 2 жыл бұрын

Você é de mais! Na minha opinião ou Outlook tem tantas funcionalidades que apenas hoje, com meus 49 anos, depois de muitas pesquisas, que com sua ajuda, fui descobri a "lista rápida". Você está de parabéns!!!!

@kevinmahernz 2 жыл бұрын

Thanks, didn't know about Quick Parts. Currently I've got some commonly used blocks of text saved and accessible via the clipboard (Windows -V key combo), but the way you've shown here is far better! If the 32kb limit is an issue, or you've got emails that only have small things changed here and there such as who it's sent to, date/time/amount in the subject or body, you may find this useful: Copy one of your existing emails to a new one, put everything you need into it (email address it's to be sent to, subject, whatever the body of the email needs, etc) and leave spaces for whatever it is that might need to be changed, if anything, then save that draft email to your computer. Assuming you're using Windows here - right click on the file, choose properties then tick the Read only box. Now whenever you need to send that email, open it from windows explorer by double clicking on it, make any changes as necessary (add files to it or whatever) then click send...

@mutantninjaturtless 3 жыл бұрын

This whole time I have been saving templates as signatures. Thank you for another informative video!

@LeilaGharani 3 жыл бұрын

That's so creative!

@tsuk1210 3 жыл бұрын

Same here 😅

@timon5851 3 жыл бұрын

Doing this as well, seems to be the better option tbh

@kimfucku8074 3 жыл бұрын

That's SMAAAAAAAARRRRTTTTTT!

@Bosbulls 3 жыл бұрын

Me too.

@tedtaormina1867 3 жыл бұрын

Another Gem. Everything I have viewed by Leila is clear, concise and well delivered. Wish I had discovered her content sooner, especially Excel.

@chrism9037 3 жыл бұрын

I never knew this, thanks Leila!

@nbjamspice 3 жыл бұрын

Totally awesome. I'm always searching for old emails to copy replies for the same subject to different users. That ends today. Leila, thank you for this tutorial.

@LeilaGharani 3 жыл бұрын

Glad to help!

@robertconrad7269 3 жыл бұрын

That was excellent! Yours has become my favorite channel when it comes to learning new things. The videos are high quality, informative, easy to follow and you are a fine and pleasant instructor.

@LeilaGharani 3 жыл бұрын

Wow, thanks! I'm glad you enjoy the videos Robert.

@mohammedmasood3046 3 жыл бұрын

I got this on right time! Thanks Leila I have to reply/provide update every hour. This feature will help me a lot. Great job!

@LeilaGharani 3 жыл бұрын

Glad it was helpful!

@macario2711 3 жыл бұрын

I use signatures for my templates. Works well too!

@karabellaellaellaella 3 жыл бұрын

Thanks Leila! I also use Signature the same way 👍🏻

@dbj1818 3 жыл бұрын

You’re so good, my Executive Assistant career took off since I started learning from you. Thank you friend.

@LeilaGharani 3 жыл бұрын

That is awesome, Dewayne!

@surfer3662 3 жыл бұрын

Thank you Leila. I've been waiting eagerly this video since seeing your post on IG.

@LeilaGharani 3 жыл бұрын

Thank you! I hope you liked it.

@debbiedeas8808 Жыл бұрын

So helpful, as always! Thank you!👏🏾

@vernonprevatt-usmc 3 жыл бұрын

Thanks for the Holiday Gift Leila! What a time saver 🙌.

@LeilaGharani 3 жыл бұрын

You are so welcome!

@legobatman8353 2 жыл бұрын

Cool tip, up until now I have used copy/paste from previous emails. That accent is a big bonus watching your uploads.

@karenzhou1083 3 жыл бұрын

Thank you Leila. You're always so clear.

@LeilaGharani 3 жыл бұрын

You’re welcome 😊

@knaw35 Жыл бұрын

I did not realized 'quick parts' before. Great from my point of view. THX!

@akyuvar8121 3 жыл бұрын

Like before watching. If Leila is telling a feature, can’t be bad.

@EbenezerEbokye 11 ай бұрын

Leila, I have never regret subscribing to your channel. This is very educative and helps in productivity. You would not have to be thinking on composing same mail you have sent before. I love this

@LeilaGharani 10 ай бұрын

Thank you! 😃

@OntarioAndrews415 2 жыл бұрын

Brilliant! Thank you. Cheers!

@nerenlakhraj5252 3 жыл бұрын

Awesome trick and tips ... thank you Leila

@iperspolise 3 жыл бұрын

Thank you Leila jan, very helpful.

@anonuevojohncarlo5828 Жыл бұрын

Glad that Ive browse on your tutorials will be following for future use ND HELP.tHANKS

@travellekker 2 жыл бұрын

Thank you so much for your help Leila

@alibouhaddou5233 2 жыл бұрын

Great Great tips ! Excellent video, thank you Leila !

@roypadayachy4696 3 жыл бұрын

I love it 🤘😎🤘 I save templates to outlook and use to send as a new response - but now I know how to reply too 👍

@tedcalouri2694 5 ай бұрын

Can you update for how Outlook looks now? The Outlook UI is even more of a busy trainwreck now and I don't see the icons you refer to.

@RaviKumar-gz9my 2 жыл бұрын

Great Leila. You are great in teaching in Excel. Outlook is also useful. Expecting in Power BI. All the best

@althepal6989 3 жыл бұрын

Fantastic, thank you!

@elnietodeanadelia 2 жыл бұрын

Outstanding! Thanks a million!

@joethemlo 2 жыл бұрын

Exactly what i needed, thank you!

@kristis61 3 жыл бұрын

yeeees that last part was what i was looking for!! thank youuuuuu

@LeilaGharani 3 жыл бұрын

Happy to help!

@vadivel1387 2 жыл бұрын

I have been using my signature for my templates. This video is really helpful .Thanks.

@teddyw.charawa8989 Жыл бұрын

Beauty with brains!! Stay blessed.

@vijayarjunwadkar 3 жыл бұрын

Well, now you changed my outlook on Outlook too! Nice tips for quick work on the most used office app, as we can't skip emails any day! Thanks! 😊👍

@LeilaGharani 3 жыл бұрын

Thank you, Vijay!

@ilvdp4ever 3 жыл бұрын

This is useful! Thank you and hope you can do more videos on outlook in the future 😊

@LeilaGharani 3 жыл бұрын

Thank you! Will do!

@kinzaiqtidar2470 7 ай бұрын

great, thank u! much needed!

@anab333 3 жыл бұрын

Great learnings. thank you. I have been saving templates in MS One Note. I didn't' think about saving them as signatures. will give these a try. I hope you continue adding more Outlook tips, for those of us who work almost all the time within Outlook is extremely useful. especially tips to add efficiencies and organization.

@LeilaGharani 3 жыл бұрын

Glad it was helpful!

@gabilafora4204 Жыл бұрын

Thanks, sometimes those quick tips help a lot on our day-to-day work

@yours.trustworthy 3 жыл бұрын

Interesting. Thanks for your videos.

@CosmeJunior Жыл бұрын

love your work

@Marcorutz 2 жыл бұрын

Fantastic! You and your explanation style

@sabuein 2 жыл бұрын

Thank you, Leila.

@abood-po1lc 3 жыл бұрын

The only channel where you see ads and don't skip

@joannabichta6388 Жыл бұрын

Thanks so much for this tip.

@vovanduong6855 Жыл бұрын

Thanks for your shared, It was very helpful for me!

@tekootianderson Жыл бұрын

Thank you for these save-timing tips 🙂

@Rutendo37 Жыл бұрын

Thank you, very helpful.

@joeregina3627 Жыл бұрын

I love your tutorials.

@maryroseperona-sioson9232 Жыл бұрын

thank you for this information. 😍 very helpful!

@wayneedmondson1065 3 жыл бұрын

Thanks Leila. As always, great info. Thanks for sharing :)) Thumbs up!!

@LeilaGharani 3 жыл бұрын

Thank you, Wayne!

@user-bs6zl9yf5v Жыл бұрын

Great tip, thank you.

@adityapatnaik7078 3 жыл бұрын

YOU ARE THE BEST !

@meberoth 2 жыл бұрын

Fantastic videos. I have been a spreadsheet geek from back in the Lotus 123 days. I appreciate your teaching and presentation style.

@LeilaGharani 2 жыл бұрын

Great to hear, Michael!

@christinas6528 3 жыл бұрын

Thank you so much! Quick parts will really help me!!!

@LeilaGharani 3 жыл бұрын

Glad to hear it, Christina!

@waynes.1247 3 жыл бұрын

Great video Leila. I used the information to create Quick Parts. Thanks for posting the video. You always have some interesting tips.

@LeilaGharani 3 жыл бұрын

Awesome! Thank you, Wayne!

@haihathanh5061 9 ай бұрын

"Thank you, Leila! I've watched your videos, and they are incredibly valuable. Although I'm a Skillshare member, I've noticed there are very few courses of yours available. Fortunately, Skillshare's pricing is quite reasonable. I'd love to see more of your courses on Skillshare in the future. I'll always be your fan!"

@rajeshguptha5123 Жыл бұрын

Excellent and super to save more time and increase the productivity.. So far I am copied and used us a signature for all the templates. Thanks a lot.

@rmmccarthy1240 2 жыл бұрын

Thanks, Leila G!

@ldmlhome 3 жыл бұрын

Great, thorough explanation thanks!!

@LeilaGharani 3 жыл бұрын

Glad you enjoyed it!

@krishnateja297 3 жыл бұрын

Useful as always

@arnaldovfx 3 жыл бұрын

thank you Leila, I really learned lot of useful things in your great videos

@LeilaGharani 3 жыл бұрын

Happy to hear that, Arnaldo!

@chuckb.4627 3 жыл бұрын

This is a helpful technique to speeud up my workflow. Thanks for the instructions on how to use my templates.

@LeilaGharani 3 жыл бұрын

Glad it was helpful!

@lissicalathairyble5738 3 жыл бұрын

That's a great solution😊 I used to save drafts in separate folder in Outlook 2010 and copy-paste the answer

@LeilaGharani 3 жыл бұрын

Happy to help :)

@ProFocusPhotography 2 жыл бұрын

This is great stuff. thanks!

@philellis5595 2 жыл бұрын

Great content! Thanks

@aarthigopinath7823 2 жыл бұрын

Thank you..it was useful

@EduardKorkia 4 ай бұрын

Thank you very much! ❤

@DeepakKumar-cd8ny Жыл бұрын

3 I can't wait to get back to work and implement quickparts, I have been saving signatures as templates, quick parts will be fewer steps.

@iviewthetube Жыл бұрын

Thanks, I had been inserting different signatures.

@cecet745 2 жыл бұрын

Wow very helpful info, thank you 🙏

@Nexus_Dawn 2 жыл бұрын

As usual, great tips Leila! I have also used email signatures to create templates. This allows me to quickly select the canned email response I would like to use, without any size limitations.

@LeilaGharani 2 жыл бұрын

👍

@amrutchavan4738 11 ай бұрын

❤

@jenglish1986 Жыл бұрын

Ok why didn't I find your vid an hour ago? LOL - I subscribed your the bomb!!

@himanshuagarwal3512 3 жыл бұрын

Thank you so much for this now i can save my too much time. 👍👍👍🤝

@iAMmanadu 3 жыл бұрын

Brilliant! Thank you

@LeilaGharani 3 жыл бұрын

Glad you liked it!

@girishbhagwan4208 3 жыл бұрын

FANTSTIC WAY TO MINIMISE REPETETIVE REPLIES - EXCELLENT TUTORIAL

@ankitkhanna522 3 жыл бұрын

Hi @Leila, I am using this trick since you uploaded video, it has increased my productivity 10x more.. I took a time out today to comment and thank you.

@LeilaGharani 3 жыл бұрын

Thank you, I appreciate it! I'm glad the tip was helpful.

@irfanhmd27 3 жыл бұрын

Wow. You Saved my time much more

@EvilGeolog 2 жыл бұрын

Thank you, Leila :-*

@donnaryan3162 2 жыл бұрын

So helpful.

@dhananjaypinjan2643 3 жыл бұрын

Very well explained... Thanks Leila...

@LeilaGharani 3 жыл бұрын

You're welcome 😊

@DKs_youniverse 2 жыл бұрын

Dear Leila, Thank you so much for this video. This was very helpful for me. It saved a lot of my time. God bless you. :)

@LeilaGharani 2 жыл бұрын

You're so welcome!

@gracemark5995 3 жыл бұрын

wow this is amazing leila . you put a lot of effort in this wonderlful tutorial👍👍

@LeilaGharani 3 жыл бұрын

Thank you so much 😃

@felipeclemente 3 жыл бұрын

Very nice tip. Would be nice to see more outlook tips on your channel. Thanks for sharing.

@LeilaGharani 3 жыл бұрын

Thanks, will do Felipe!

@HeroTimeManufacturing 3 жыл бұрын

Thanks for the video. Can you also include outlook on the web in your videos. Do they have the same features.

@ian.the.nobody 2 жыл бұрын

Yay! This should save me a lot of time. thank you so much! :D

@LeilaGharani 2 жыл бұрын

You're very welcome!

@anushree89 3 жыл бұрын

Thank you so much for this 💖

@LeilaGharani 3 жыл бұрын

No problem 😊

@andrew.schaeffer4032 2 жыл бұрын

Hey great video. I tried following these steps for a client, but could find templates anywhere. After asking around, the reason was that the templates option wasn't selected (office 365 in the browser). Here's the trick that enables templates so people can use your video: Enable templates first. Settings (the cog top right of screen) -> View all outlook settings -> customize actions tab -> make sure "my templates" is selected -> click save - Now you can follow this youtuber