TOO MANY EMAILS? Use THESE Proven Techniques

TOO MANY EMAILS? Use THESE Proven Techniques | Outlook tips included

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Manage your inbox so you can be more productive and less stressed! Explore practical tips and strategies for managing your email efficiently in this comprehensive tutorial. Ideal for professionals overwhelmed by a constant influx of emails, learn how to regain control of your inbox and enhance productivity.
I'll share email management techniques that help you get organized. You'll also learn time management techniques to instantly put more time in your day and easily manage your Outlook Inbox.
In This Video, You'll Discover:
▪️ Developing an Email Routine: Understand the importance of setting aside dedicated time for emails to enhance focus and productivity.
▪️ Turning Off Notifications: Learn how to minimize distractions by managing Windows and Outlook notifications.
▪️ Using Folders and Quick Steps: Simplify your inbox with an effective folder system and Outlook's Quick Steps for easy email categorization.
▪️ Handling Action-Required Emails: Strategies for managing emails that require more time or specific actions.
▪️ Decluttering Your Inbox: Tips for reducing incoming email volume, including unsubscribing from unnecessary lists and using rules in Outlook.
▪️ Color-Coding CC Messages: Utilize Outlook's conditional formatting to easily identify emails where you're CC'd.
Does inbox zero work? The inbox zero method gave me anxiety so I had to find other ways to manage my emails. The method I share in the video is the best of all approaches I've tried.
00:00 Email Management Strategies
02:07 Develop Email Routine
03:03 How to Turn Off Windows Notifications
03:36 How to Work Offline in Outlook
04:00 Use Action-Based Folder System | Limited Number of Folders
06:58 How to Create a Folder in Outlook
07:21 How to Use Quick Steps in Outlook
08:32 How to Turn Email into Appointments in Outlook
09:07 How to Change Startup Folder in Outlook
09:44 Clean Your Inbox
10:13 How to Setup Rules in Outlook
11:09 How to Color-Code CC Messages with Conditional Formatting in Outlook
12:26 Wrap-Up
Read the complete article: www.xelplus.com/email-strateg...
LINKS to more Outlook tutorials: • Outlook & Email Tips
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Note: This description contains affiliate links, which means at no additional cost to you, we will receive a small commission if you make a purchase using the links. This helps support the channel and allows us to continue to make videos like this. Thank you for your support!
#emailstrategy #outlook

Пікірлер: 1 700

@LeilaGharani 8 ай бұрын

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@NickPavlenko 3 жыл бұрын

Some tips that I personally developed after more than a decade of working in insanely big corporate environments: - Use smart folder called "To me" where i'm in the "To" list. Similar to what Leila has for "CC" emails, but without conditional formatting. - Extensive use of "todo" flags: today, tomorrow, this week. - Similar to what Leila suggested, I have 'blockers' in my schedule for desk work: writing reports, doing research, compiling financials. I mark these appointments as "Personal" and do not respond to any mails during them. - Archiving emails is great, but I went even further: I'm archiving all mails that have attachments and are more than 1 month old. - With the introduction of Teams, I enforced the etiquette of not attaching bulky files to emails, but putting them into specific Teams (or Sharepoint) folders and sharing only links.

@LeilaGharani 3 жыл бұрын

Really great tips! Thanks for sharing!

@jasonwojcik 3 жыл бұрын

In my experience, people only use 10% of what software can do. Thank you for showing us the hidden gems that make these tools outstanding!

@justincatalano2408 Жыл бұрын

I’m literally emotional watching this video. You are giving people their life/time back. Thank you!!

@vikawaradi4709 3 жыл бұрын

Oh my days! Thank you so much. I wish someone had shown me this 20 years ago! *sigh* better late than never. Now......to tackle my inbox!!

@yan5699 2 жыл бұрын

I've been following Leila for a year and I can't stress enough how grateful I am of her contents. Helps me a lot as a professional. Thanks Leila :)

@TejasDhanawade 3 жыл бұрын

Custom color tip such a lifesaver! I receive 300+ email every day now I can easily seek emails marked to me individually / To me with other & CC!! Cannot thank you enough Leila!

@LeilaGharani 3 жыл бұрын

You're so welcome!

@moiraariev 11 ай бұрын

I've struggled mightily for YEARS to organize my Inbox more effectively. I've already adopted several of your suggestions since watching this video yesterday -- and just managed to clear out/organize my past two weeks of messages, and now feel quite set up for continued progress. Thank you!

@TaraWagner Жыл бұрын

I 100% agree. This is a good happy medium. Once you develop an email routine it's easier to manage it all instead of having the email inbox open in the background and checking whenever a notification appears.

@eklektikTechno 2 жыл бұрын

As an IT Professional she is definitely right, i spend the majority of my day filtering through emails.

@nudledoo 3 жыл бұрын

Thanks for the tips, I do not use an action folder (only follow up folder) I also add a category/colour to focus on a few emails for action in my inbox. yellow = to do, red - urgent, green = waiting for input from someone else. when i put both colours, for example: 1st green, 2nd yellow, that means:1st waiting for reply, 2nd then I need to take some action after that.

@duncanflindle3722 2 жыл бұрын

Awesome tips and I love there are multiple options for some actions. Colouring the text of incoming emails based on conditions is absolute gold! Thank you Leila!

@LeilaGharani 2 жыл бұрын

You're so welcome!

@PotentChr0nic 2 жыл бұрын

@@LeilaGharani would've been nice to see categories thrown into the mix.

@sheenphoto Жыл бұрын

Thank you Leila ... all very helpful tips, some of which I've not known of before! I manage 3 mailboxes and can't wait until Monday morning to set them all up with these time saving processes. 😊

@rjbush7955 3 жыл бұрын

This is great. I've got used to inbox-zero. I also use defined search folders of key people/companies, instead of proper folders/sub folders, which I agree can get out of hand. I've got into the same practice of; if it can be done in minutes, do it and send to archive. If it can wait a bit or might be interesting to read later, I flag it as follow up and move it to archive. It still shows up in the To Do list when it's due. Some feel happy seeing thousands of unread emails. I can't work like that.

@shivabluegreen 3 жыл бұрын

Hi Leila. Thanks for the Video. The conditional formatting for "cc" emails tip is really helpful. I would even say it's a life saver (for me) 😀 Thanks again

@eviek3809 9 ай бұрын

These tips have blown my mind. I had no idea there was so much I could do in Outlook!!

@erindonaghy3809 Жыл бұрын

Thank you Leila! I just started a new job and I wanted to start off with good habits regarding emails. I've already implemented several of your suggestions!💐

@yogibearstie 3 жыл бұрын

Oh my goodness I love this. I thought I had some pretty spiffy Rules. I don’t even know if I am getting more CC or direct emails. What a great way to find out where time is being spent.

@alec1115 3 жыл бұрын

I just spent $60 on an email system that reduces my inbox. If only this video came out one week earlier.

@bankruptpensioner 2 жыл бұрын

we have a rule - if it is low priority, we can email, else talk to the person you were going to email. This really works. We really need think differently and consider how best to communicate. Tools like MS Teams are much more effective as well. Great video as per usual.

@markarreza 2 жыл бұрын

Totally agree with finding other ways than emails. Been more productive doing Teams chat (and only emailing the key agreements). Than doing 7 emails just doing some back and forth on project details, clarifications, etc.

@hunter-cb3qh 2 жыл бұрын

my job wants everything emailed…. even if i am sitting right next to the person! very time consuming especially when i could get an answer before i could type out the email

@OsukaMbalali 2 жыл бұрын

Bad ideia. Cover your ass and Have everything documented. Email the person then give him a call if it requires urgent action.

@bankruptpensioner 2 жыл бұрын

@@OsukaMbalali Hi, we have a lot of trust in our business, and that trust extends to our customers (but regarded as partners). Working this way builds common goals and support to achieve those goals. I have worked in organisations that document everything in emails - we find that most people become keyboard warriors and loose track of what is important - working with your customers and delivering what they want, when they want, to the right cost and quality. Good luck in your working approach. Fortunatly, we all work in different ways and reap the benefits of those ways.

@LadyLier17 Жыл бұрын

What an interesting idea! I sometimes feel that people will still feel invaded if I just send them a chat. But I think your approach will be helpful!

@StarWarsFreak2111 2 жыл бұрын

I like using the conversation view for my inbox. Having the entire email chain in one drop down box is so much better than hunting through outlook looking for a specific email in a chain, usually just to find an attachment.

@j.oconnor5413 Жыл бұрын

km o

@sainiyavnica Жыл бұрын

Absolutely true! I cannot work without this feature turned on. It helps build a continuity.

@chumba31 Жыл бұрын

I just learnt about this feature. It's a life saver

@jonathanlefton4515 2 жыл бұрын

Worth watching just for the "create rule" portion! I used to be a zero email type, but the pandemic ruined me. Thanks for the tips that should help me dig out of the pile! haha

@jmc3179 Жыл бұрын

Loved this video. Came with the goal of finding ideas on how to control my inbox better, but also left with a new idea on managing my calendar. Thanks a lot Leila! Long time follower here :)

@2Grills1Kappa 2 жыл бұрын

With every video I'm blown away by all the functions in these programs. Thank you so much for explaining them in an easy and practical manner!

@LeilaGharani 2 жыл бұрын

You're very welcome!

@colinwendt9992 Жыл бұрын

There are some incredible suggestions in this video. I love that you’ve taken ideas from two methodologies and synthesized them into your own. Inbox zero stresses me out too!

@enjoythedreamlife5658 9 ай бұрын

too mail emails? easy solution! its called DELTE

@Leiflvr 3 жыл бұрын

I've been watching you for a while. Really seen an improvement in the production quality over the last year +. Keep it up!

@ThatGuyInVegas 2 жыл бұрын

40 years I've worked in IT, and here I am still learning something new; well done.

@ceasrrodulph8624 2 жыл бұрын

We are pleased with your presence and the services you provide through this program. Because you are distinguished in communication through the service

@leybourne 3 жыл бұрын

Excellent tips! Thank you, Leila! You drew attention to often ignored simple but important aspects. Notifications, be them for emails, Twitter or anything else, are sometimes a real nuisance!

@danielg.5070 2 жыл бұрын

Turning off the notifications is something we should carry FOR LIFE. It up to WE to decide when we are going to check e-mails, messages app and social media. Everytime we leave up for notifications, we lose autonomy. Notifications should be set only for important reminders, not routine new mentions

@swayefey 2 жыл бұрын

I loved the breathing in a bag moment 🤣 I'm currently binge watching all your videos to avoid exactly this feeling of Anxiety. And your tips help a lot!

@whatnow5313 Жыл бұрын

You saved my computer from email related destruction. Thank you.

@markmeandering446 2 жыл бұрын

Leila why are you so awesome? 😂 It’s almost sickening how much I learn from you and how much I enjoy your content!

@pascalejacquelinepetit5131 3 жыл бұрын

Excellent tips Leila! This will improve productivity and lower irritation levels. Many thanks for this great video; Outlook will return to being less scary than horror movies!

@TylerStanczak 3 жыл бұрын

Was just organizing my emails this Friday. These tips are helpful! Thanks Leila :)

@LeilaGharani 3 жыл бұрын

Hope your inbox is now all clean and sparkly :)

@TylerStanczak 3 жыл бұрын

@@LeilaGharani thank you Leila :)

@NOlsen8 7 ай бұрын

Thank you! Great video!

@emmakenyon1967 3 ай бұрын

I’ve recently graduated and started a new job and emails once brought me joy and satisfaction but now they bring anxiety and stress. Thank you so much for these tips, this is amazing and is sure to help me filter through and feel on top of it all

@FB-mh6xm Жыл бұрын

Fantastic advice! I’m a business financial consultant who receives a lot of informational and action oriented messages. After 20 years I have developed many of those same techniques, but like your experience, I have ended up with a vast number of folders for overly detailed organization. Your advice will help me reconsider my rules and organization to simplify things more and make things more manageable.

@sainiyavnica Жыл бұрын

Same here! I have way too many folders. It needs to be re-organised.

@HachiAdachi 3 жыл бұрын

Nice! A GTD implementation using Outlook features! I had set up something similar in the past, but after a few organizational changes, I have slowly regressed back to the chaotic inbox mess.... also, I lack a self-discipline quality... But, Your video motivates me again to "Get Things Done!" Thank you, Leila!

@karenzhou1083 3 жыл бұрын

The CC color code is mighty helpful. I did not know that. This way, I don't feel the need to read every email that comes in.

@angelprincess4414 Жыл бұрын

You have the best tips for MS programs. Also, your presentation is clear, precise, and easily understood. Thank you for your help.

@TheZaffi69 3 жыл бұрын

Great great tips! Now my tip, when is watch any of Leila's video I'll play them at x2.0 or x1.5. Awesome videos!

@hummingbirdchen Жыл бұрын

I have just completed this plan over the course of a week. I went from 1150 UNREAD emails, plus about 6000 read emails in my inbox... to "inbox zero" and an excellent folder system. I feel so empowered and excited about being on top of my work! I'm more reachable and responsive than I ever was before. Thank you so much!!!

@jackisha1 8 ай бұрын

How’s it going?

@dieselo4o 6 ай бұрын

The one thing I don’t understand is what to do with the message after you respond to it? It still sits in the inbox. How can you actually clear it to zero?

@riskypirate 3 жыл бұрын

Most of this was a summary of my current outlook process, but you also included a few new tips for me to try! Awesome video, thank you. I'm looking forward to trying these out.

@LeilaGharani 3 жыл бұрын

Glad you enjoyed it, Sarah!

@sexymary 3 жыл бұрын

I love MS Outlook. It's so handy managing all different emails..

@nemirajgathani 3 жыл бұрын

I use to do this in my earlier organisation, and it really helps! Thanks for this video.

@mavlegion 3 жыл бұрын

This is great! I basically do the same thing except the Action Folder. I am going to try this. I would love to see some more on outlook (conversation settings, more advanced features) :)

@LeilaGharani 3 жыл бұрын

More to come, Michael!

@chicosalerno1706 2 жыл бұрын

This is such a great video. I’ll be sharing this with my team and feel it’s a must watch for anyone looking to tame the inbox monster. Subscribed!

@vytran8047 Ай бұрын

How this clip is getting less than 1M likes, love it a lot! Thanks so much for your help @Leila ❤

@rickbarrington 2 жыл бұрын

Excellent tips! I’m a power user who’s been using outlook for 20 years and still learnt something new

@mrbeanextremo 2 жыл бұрын

I would have loved learn all those things when I just started my career. took me a lot of years to learn them!

@ninaerdinger6407 2 жыл бұрын

Deleting emails is just a no go in my industry, you never know when you have to proof something. just archive and create pst

@mjb4126 Жыл бұрын

Thanks for sharing your ideas, Leila! Similar to you, I think "zero inbox" would become just another task for me, rather than freeing up time.

@dorylapprentie8535 Жыл бұрын

Hello Leila, first of all, thank you so much for these great tips (as always), I learn a lot whith this channel and I really appreaciate the way you show it, this is both very pleasant and easy to understand. 😊 Just to add my personal contribution (sorry if it had already mentionned, I did not read all the comments) : on my side I like to use flags, I find them very handy to use as you can define categories that you can apply simultaneously for emails, meetings and tasks : - 1st, you can keep a certain logic to organize and view your data - 2nd, you can use the flags to create search folders afterwards, so when you put a flag on a email, this one is automatically assigned o the related search folder - 3rd : you can use flags to narrow researches (mails, meetings, tasks) PS : sorry for my bad English 😕

@julietperry1748 Жыл бұрын

Great video. Thanks so much -- I really needed a concise and effective set of strategies to increase my efficacy at work and handling my personal email! Thank you!!

@LeilaGharani Жыл бұрын

Glad it was helpful, Juliet!

@TheHellis 3 жыл бұрын

The best thing I have done is to enable VBA in outlook. That meant a few reports are created automatically by reading the email and adding information in Excel files. Off course it depends on your work, but that has saved me probably about 1-2 hours a day.

@ritchieitchy 2 жыл бұрын

The first email video that actually makes sense! Thanks for this!!

@kstaxman2 Жыл бұрын

Picked up a couple of great new ways to flag my mail. I really hadn't played with the flagging feature in outlook.. Thanks again for your simple well directed info. To many don't keep on topic and jump around to much.. each feature you talked about you were careful to fully explain that feature before moving on. I can't follow those who try to talk flagging an email while showing how to sort it to a new sub folder and marking it to alert you later. It's the difference in demonstrating what you can do and teaching some else the features so they can figure out how to use them;

@kimbossing8854 3 жыл бұрын

Thanks for sharing - those were some really great tips. I already have used color coding in my calendar to get a better overview (working on multiple projects color coding on meeting organizer (=project manager) would accomplish that), but i never thought of using this for CC mails. Great stuff!

@LeilaGharani 3 жыл бұрын

Wonderful!

@TheToddLohenryPage 3 жыл бұрын

I love your videos! I, too, try to immediately process things that take two minutes or less, and I also delegate right away. If however I need to save something as a next action or deferral, I press Insert to flag it and then Delete to archive it. Later on, when I have set time aside to handle tasks I go to Microsoft To Do and handle the flagged emails there along with other tasks. Outlook combined with Insert and Delete keys and Microsoft To Do work well together!

@LeilaGharani 3 жыл бұрын

Thanks for sharing your tips!

@sid1665 2 жыл бұрын

I went from over a thousand unread emails to zero unread messages. I set up a new email routine, folders sorted, unsubscribe to unwanted emails, applied the single touch rules, and add the color feature to my cc. Thank you so much. I didn’t on a Sunday so on Monday I’m ready to go.

@LeilaGharani 2 жыл бұрын

Glad it was helpful for you!

@b1ch0f30 Жыл бұрын

Thanks so much!!! A new world. But just with your tips it can get better.

@pettami1 Жыл бұрын

Managing a shared mailbox with multiple team members is challenging. Would love to see a video with tips on thay.

@BertandRussell 3 жыл бұрын

Thanks Mme, You are just too good....too good. Thanks and blessings for your all efforts. First comment and first like...:)

@hookem70 2 жыл бұрын

e-mail is the bane of my existence! This video was so very helpful. Thank you

@LeilaGharani 2 жыл бұрын

You're so welcome, John!

@DblSwrdUser 2 жыл бұрын

I just started working in an office life environment and in just 3 weeks i see so many emails where i'm not particularly sure i'm a part of. Thanks to your video, I manage to see how i can manage my outlook in a very VERY organized way. thank you so much.

@LeilaGharani 2 жыл бұрын

My pleasure!

@eddielee23 3 жыл бұрын

Great content as always. I would add that when you flag an email to follow up in outlook it gets synchronised with the To Do app so you can get through your tasks without being distracted by more incoming mail.

@puranyashkapoor7468 3 жыл бұрын

Which todo app?

@ammar6984 3 жыл бұрын

It's an awesome feature but that works only for your outlook, hotmail emails but not for Gmail!

@jamesk3022 2 жыл бұрын

@@puranyashkapoor7468 Microsoft acquired Wunderlist and the dev team rewrote it calling it Microsoft to do. Wunderlist was amazing and I am very happy with the new to do. I use it for groceries and other quick item lists. I also use everdo for task management with a more GTD approach with the extra fields like time to complete and effort. Really hope Microsoft adds some more GTD based items.

@unggulprasojo1334 3 жыл бұрын

Never thought about that custom color for CC, thanks for the tips

@LeilaGharani 3 жыл бұрын

Happy to help!

@egmedo1407 3 жыл бұрын

me as well, thanks Leila

@christopherwiley5859 3 жыл бұрын

Same. Literally setting that up right now.

@DanielHellqvist 3 жыл бұрын

Best tip! shit, mails flying now! :D

@mrbean23589 3 жыл бұрын

Its a good tip. But people in my organization have no sense of To & CC. They start well, but the replies all get mixed.

@mohamedzahir2975 2 жыл бұрын

This is very wonderful lady...this is the job before we die ...just teach and coach wat is good and what you got ...thank you and wish you good days ahead...

@cherijoli 3 жыл бұрын

You are my new favorite. You have no idea how much I need these things!

@haydenr2229 3 жыл бұрын

Leila, I love the new intro and visual quality of your videos. It was good before, but gat damn! Very helpful tips for Outlook. Thank you :)

@Photon4ik Жыл бұрын

Very helpful, thank you! I didn't know about the conditional formatting for color coding! I think it'd be good to use it in a similar way to how I use "VIP" contacts on the phone email app so the emails from certain contacts (like management) are highly visible for me. Thank you Leila!

@CharnwootK Жыл бұрын

This is a easy thing that I have ignored before. Your tutorial changed mindset of me. Thank you for your suggestion.

@jakhongirkhatamov3694 3 жыл бұрын

Clearly and concisely explained. Thanks!

@Pete.C 2 жыл бұрын

Great tips, I am a new subscriber. I actually use a rule and a separate folder for emails where I am in CC and only look at there occasionally. This alone largely reduces the number of emails in my inbox. I use colour coding to mark emails coming from Managers I report to, so I know that is something I need to look at with more importance than others. I work in a large corporate environment, a global IT company with 100K+ people. I have been using the newsletter folder and rule for many-many years now. I will start to promote your videos for my team, we can learn a lot from them.

@surfnyolly 2 жыл бұрын

Hello! I prob work at your same company and am struggling to stay on top of everything! I love the CC rule and setting that up tomorrow!

@mowburnt 3 жыл бұрын

My biggest problem is how long it takes me to write an email. I want everything to sound perfect and end up rewriting them 20 times and an email that should take 5 minutes takes 2 hours. Such a drain sigh

@steca101 3 жыл бұрын

Try bullet points. Use these headings for direction: Purpose. Context. Facts . Request. It saved me lots my time. Best of luck!

@mowburnt 3 жыл бұрын

@@steca101 great idea. I'll give it a go

@supersmart671 3 жыл бұрын

perfectionism

@mowburnt 3 жыл бұрын

@@supersmart671 Yup. Hate it.

@TheBigpapax30 3 жыл бұрын

My issue too. 😫

@piusclement6108 Жыл бұрын

This is such a great video. I’ll be sharing this with my team. Great work once again Leila.

@shrutigupta3018 2 жыл бұрын

Your tips are really useful and practical. I have been trying them for a while and it has really helped simplify things. Thanks a lot!

@michaelbower1969 3 жыл бұрын

Real help especially the colour code and adding emails to calender to work on later. Thanks😊

@LeilaGharani 3 жыл бұрын

Great to hear, Michael!

@BalrogsHaveWings Жыл бұрын

Email management is fundamental yet far to overlooked. We receive hundreds upon hundreds of emails. I find it vital to combine Categories, Rules & Alerts, Quicksteps and Conversation View to manage my emails. Alas, so many people don't really do this... Not gonna lie, but if feel anxious just seeing other people's Inboxes 😵‍💫

@ehmt-19 Жыл бұрын

Is it sad that I got excited about implementing this practice. Guess that's what gets me pumped nowadays 😁

@adarshbhanu1135 Жыл бұрын

Great Leila Gharani! - from INDIA

@blazeandcyrus Жыл бұрын

This video has some really great information in it. Thanks Leila

@LeilaGharani Жыл бұрын

You're so welcome!

@amir.granot 3 жыл бұрын

Amazing, I wish I watched this 10 years ago :)

@myrazofamily 2 жыл бұрын

Found this very useful. I consider myself pretty organized in Outlook but found a few tips that I could implement right away. Thank you!

@tonyparsons2724 2 жыл бұрын

Thanks Leila, this topic never gets old😀

@youchosewisely141 2 жыл бұрын

Stanford did a study showing multitasking doesn't exist. We're like working on a single core processor and we use pre-emptive multitasking. A little of this, then a little of that. Back and forth, back and forth which is why we don't do a good job on either task.

@Traveller_11 3 жыл бұрын

Another idea. Under options, reading pane set your inbox so emails only get marked as read if you open them. This way you can scan through your inbox in the reading pane and move or delete non action emails leaving the action emails as unread, letting you know you need to action the email.

@Carla369 Жыл бұрын

Thank you years and years using M outlook and I didn't know about the sweep option!!!!! it was exactly what I needed

@KlaudiaChruszczyk Ай бұрын

Thank you so much for helping me organise my emails, and also for saving my time!!

@Iguhc 3 жыл бұрын

Your microphone is amazing. Sounds like an ASMR video.

@LeilaGharani 3 жыл бұрын

Oh thank you!

@makkuzza Жыл бұрын

Watching her excel videos helped me increase my income about 40k in a couple years. My excel skill got so good I could basically negotiate with the government jobs I had higher amount for the increased skill.

@anntaylor6736 Жыл бұрын

You are Amazing. Your tips actually helped me to fix several issues I have been having on a daily basis. Thank you so so much!

@deepusinghdagar4000 8 ай бұрын

Helpful steps thanks

@chantelkalil3990 3 жыл бұрын

You are such a phenomenal teacher! Thanks for your Udemy tutorials on Outlook. Can you please create a tutorial on how to extract emails and their attachments from Outlook to Excel using VBA?

@aichujohnson8444 2 жыл бұрын

Outlook 2016 attachment boxes do not show full names of the attachments, creating viewing difficulties. I am looking for something similar, or a way to make the attachment boxes longer. Let me know if you found a solution. Thank you.

@titanmanification 3 жыл бұрын

The BIGGEST Issues that I have: "Email etiquette:" - Getting emails that require an action from you when you are CC'd. - Getting emails that don't follow a thread - like answering an email that doesn't follow the subject line - TIP - I use conversation view - So I can see the first email in the thread and the responses to that thread - Getting emails with vague subject lines that are big tasks - The screen clip emails that have important information that require research and you are stuck sifting through the whole email looking for the task in screen clips. - I work in an ERP/MRP centric company - That is very task oriented and I can get upwards of 350 emails a day (BTW the record is at 634 emails in one day) where 50% of them are actionable(either by me or my team), 25% are important information to retain for something that will be needed 1-2 months from now and the remaining 25% is other stuff (HR communications, IT Comms. other things that are important but not immediately actionable). So the hardest part of dealing with that is reading to determine what category they fall in when the simple rules are not followed. -TIP use CATEGORIES - This is a great feature but requires a good time setting up but once I had it - timesaver. - I also get emails for tasks from my Boss, their boss, Managers, Directors, VP's and the President of the Company. Requiring Action and they don't always act responsibly with etiquette either. - Also - the dreaded instant messaging software. Nice for quick ask questions but infuriating for asks that are multistep and WHAT A DISTRACTION. So teaching people how to email is big in my book. I enforce the behavior of my team to act responsibly with sending emails. - First thing I always say to them if you want me to action something and you CC me you may not see a response right away. - I teach them to move the names around in the email from To: to CC: based on the person that has to action. No vague requests and above all else - Read and re-read what you are sending. Have some structure to your email. - Don't answer OK to a task oriented email without completing the task (I know you got the email/meeting request I do not need affirmation of that outside of the normal means).

@LeilaGharani 3 жыл бұрын

Wow, all great tips! Thank you! Upwards of 350 emails a day is crazy. Hats off to you for staying organized in such an environment.

@cesarprieto395 3 жыл бұрын

I think one way to keep it organized is to use the other microsoft apps. For example, Yammer for internal communications only (this would take a lot of comm. emails from your inbox). Planner for specific tasks instead of delegating them via email. Teams for faster communication, etc. A tip that works for me is to categorize the emails as Follow up and Urgent and then have a search folder on my favorites section to concentrate all the categorized emails. I hope any of these can help you with the big load you get daily!

@hardikvaidya9778 3 жыл бұрын

Excellent Tips!! Very much relevant in corporate environment!!!

@daniellelearnsstuff Жыл бұрын

You have literally given me my life back!

@m.i.548 2 жыл бұрын

You are making our life easier. Thank you

@pedervanroestdahl 3 жыл бұрын

Thank you Leila, you´re a lifesaver :-)

@aroundthehousewithcarlosan21 3 жыл бұрын

Thanks! I'll implement the CC color coding, that's new for me.

@LeilaGharani 3 жыл бұрын

Hope it'll come in handy for you.

@billmcdonald7463 3 жыл бұрын

I tell people if you want me to action something, put me in the “To” list. If I’m CC I will not action, and might not read. I treat CC as being informed in case something happens later.