Thank you, glad it helped you :)

Thank you Chris.

There are other tools as well. I like this one because it works within the MS 365 admin center. Thank you Thomas!

Thanks, I am glad it helped you.

Glad it was helpful!

Glad it was helpful!

Glad it was helpful!

Great to hear! Thank you!

Thank you for your comment.

Glad it helped! Thank you!

@@itwithcarlos Even 2 Factor (Multi-factor Authentication ) is also informative and I will definitely try that one as well. Keep Sharing Valuable Content. thanks Again.

@@Khan-dz7om Thank you again, have a nice weekend!!!

Yes it does, all the folders and subfolders are copied/migrated. Thank you for your comment!!!

Hi Patrick, thank you for your comment! The txt file allow you to migrate from a different email address (the sourse) than the one you create in MS 365. As you said, most of the people want to keep the same email address, and that is why I typed the same email address twice in the txt file. 1. You need to create the target email address (in MS 365) before initiating the migration. You should not find any issues to create the your email account in MS 365 unless it already exists in MS 365. MS 365 does check if your email address exist somewhere else (with a different provider or email service). 2. You can migrate your old emails before or after updating the MX record. The migration process in MS 365 keeps running every 24 hours after it get completed. It means that you can update the MX record after the migration is complete, and any new email that was received in the old server before updating the MX record, will be synced at least the next 24 hours. Changing the MX record does not affect the migration process. Hope I was able to respond to your questions. Thank you!!!

@@itwithcarlos Hi Carlos, thanks for your reply! Such valuable information you have given me! In point 1 of your reply I assume you mean "... MS 365 doesn't check if your email address exist somewhere else ...", am I right? Cuz if it does, I guess it won't allow us to create a target email address that is the same as the source email address.😅

My suggestion is to delete the migration batch after updating/changing the MX record. Once the MX record is pointing to MS 365 and verify that the migration moved all your emails and folders, then you can delete the migration batch and delete your mailbox from the old server. Hope it helps.

Hi Dan, when migrating to a shared mailbox you treat it like a regular mailbox. You just enter the shared mailbox email address. I mean the first column is for the shared mailbox email address, the second one is for the email address where you are migrating from, and the third column is for the password of the email address that you are migrating from. Hope it helps, thanks.

Good stuff, thanks so much for your help.

Hi Abdul, if you have a pst file, you can configure the new mailbox in Outlook and then open the pst file from Outook. Then you can easily move the folders or/and emails from the pst file to the new account. This video can give you some idea of what I am talking about: kzfaq.info/get/bejne/g8p_ddp_2smrqo0.html Thank you!

Hi Shasqil, this only migrate your email history from the old IMAP server. The redirection of your emails will happens as soon as you change/update the MX record of your domain name. You might be interested in watching this one kzfaq.info/get/bejne/b9Zlf5Wlx9fVfYU.html Thank you

Hi Marcus, Glad you liked it! Thank you!

Glad it helped! Thanks!

Thank you too!

I am glad it helped you! thank you.

I am glad you like it, thank you!

You don't have to, but it is good idea to stop it. If you don't stop it, it will stop by itself after several weeks. Thank you!

@@itwithcarlos Thank you. If deleted, that's also okay, right?

Hi Satish, since Lotus Notes works with POP3, you could configure the account with Outlook, then you could export the data to a PST file. After having the PST, you could import it to any account that is configured (as IMAP) in Outlook. Here is a video that shows to to export the emails to a PST file kzfaq.info/get/bejne/g8p_ddp_2smrqo0.html Hope it helps, thanks!

Here is the format that you need to use for your csv file: EmailAddress,UserName,Password user1@yourdomain.com,user1@yourdomain.com,password1 user2@yourdomain.com, user2@yourdomain.com, password2 If the admin is one the accounts, you can add it in another line. Hope it helps or respond to your questions. Thank you!!!

Hi Thomas, the MS 365 migration tool keeps syncing every 24 hours after all the emails have been migrated. It means that you can start the migration before changing the MX. You can wait until everything has been migrated and then update the MX. You can keep the tool running for 24 to 48 hours (after updating the MX) and it will sync any new email that was not migrated before updating the MX. Hope it helps.

@@itwithcarlos Yes it does help, thank you! So the other question is about the mx record itself. Does Microsoft see the migration and make the change or do we need to contact Google or Go Daddy?

@@thomasscheaffer9543 Hi Thomas, you will need to manually update your domain's MX record.

I'm so glad! Thank you!!!

Glad it was helpful! Thank you!

Glad it was helpful!

Hi Lex, it will migrate only the emails that are saved on the server. When using POP3, only Inbox emails can be saved on the server if you selected the option to save or leave a copy of the messages on the server. The other option is to export/import to s pst file using Outlook. Thank you.

Glad it helped! Thank you!

Glad I could help! Thank you!

Hi Damian, not a problem! It is safe to migrate emails with this tool. Emails are not deleted or modified in the source. They will remain in the IMAP server until you deleted them. I suggest manual back with Outlook (exporting to a pst file). I am glad you like it, thank you!

@@itwithcarlos Dear Carlos, just to be sure - Emails stay in the source IMAP server even after changing MX record (to point to M365) and deleting migration batch?

Hello Wale, if it is from a server via IMAP, then it is not possible. Thank you for your question.

This tool connect MS 365 server with your previous email server using IMAP. It will move the emails that are stored in the server. It does not matter if you were using POP to connect to the server with your email app, however in this case, the emails that were stored in the server are probably only the emails in your inbox. If your previous email server is not IMAP enabled or can't connect via IMAP, then the migration tool won't work. Hope it respond to your question. Thank you.

Hi Lila, thank you, This can be achieved by using shared mailboxes within MS 365. You could have one regular mailbox and four shared mailboxes. The user will be able to access the 4 shared mailboxes when using Outlook Online or Outlook desktop. Her is a video that explain the idea of a shared mailbox. kzfaq.info/get/bejne/d9-TrNF1y5rZdpc.html Hope it helps.

@@itwithcarlos Thank you so much for the prompt reply! I understood everything, just worried will mess up the company's emails.. I wish you were here :) Thank you a lot again!

@@lillamaniscalco7771I hope you have sorted this out.

Hi Vincent, those are the email passwords that every users uses to access their old mailbox. If the users don't remember their passwords, you may need to reset them within the admin email panel or you could ask the admin provider to reset them. Most of the cases, it is not possible to get the encrypted passwords from the mail system. Hope it respond to your question. Thank you.

If your DNSs are managed by your hosting (for example in cPanel), you will need to change the routing from local to remote. This will be done when you update the MX record. Hope it answer your question. Thank you.

Glad to hear that! Thank you!!!

Haven't you got any error message in the migration tool? Is it still running or in progress? The tool should provide the status of the migration and will tell you when it is complete. The migration could take several days sometimes, however, you will see the progress and the email history will be showing in your new MS 365 mailbox. Thank you for your comment.

Happy to help! Thank you!

Hi Gaurav, I haven't found a limit on the number of users that you can include in your csv file, however Microsoft recommend to split in batches if the number of users it to big, but they refer to thousand of users. Here is the MS article docs.microsoft.com/en-us/exchange/mailbox-migration/migrating-imap-mailboxes/csv-files-for-imap-migrations

Hi Raffet, thank you!!!

Glad to hear that!

Hi Rana, thanks for liking, cheers!

My pleasure, thank you Seun!!!

Hi, you can add the domain, verify it with the TXT and do the migration even before changing the MX record. You can also do the migration via pst file. I particularly prefer the migration tool. The migration can also be done after changing the MX record. Hope it helps, thanks.

Hi Tatenda, the migration batch keeps running every 24 hours and sync any emails in case you haven't updated the MX record yet. If the MX record is already pointing to MS 365, then you can delete the migration batch and no emails are deleted anywhere. Thank you!

@@itwithcarlos thank you very much.

Glad it helped, thank you!!!

Hi Veera, it will allow you migrate emails from any email server that support IMAP connection. The process will migrate emails and folders. Thank you!!!

@@itwithcarlos Thank you so much for your reply, so going to import it into the primary inbox only right?

Hi Max, the second email address and the password belong to the source (imap account) fisrtemailaccount,secondemailaccount,password

@AskITBE thanks, also for your content really helped me out!

@@maxheuvels96 I am glad to hear that, thanks!

I suggest to start/launch the migration at the moment that you update the MX record, however, with this migration tool, you can start the migration and wait until it is complete or for the best time for your users. Then, after changing the MX record, leave the migration running for additional 24 hours. The tool keep re-syncing every 24 hours and and it will assure that all emails will be migrated. Hope it helps, thanks

@@itwithcarlos Thank you!

Glad it helped! Thanks!

On the target tenant, thank you!

Hi Scott, if security defaults are enabled, it automatically enable MFA for all user in your tenant. MFA should not affect or cause issues with the migration to MS 365. You don't need to disable MFA to complete the migration. Hope it helps. Thanks!

@@itwithcarlos Awesome, thank you sir!

Hi Afanyu, please verify the following things: 1. Check the MX record. It has to be MS 365 MX record 2. Make sure the email account has a valid MS 365 license Hope it helps Thank you!!!

@@itwithcarlos Thanks Carlos. It worked it was actually the MX records

Hello Sheyan, before starting the migration, you should have created the email accounts (users) in MS 365 admin center. You will need to setup MS 365 with your domain name and purchase the necessary licenses. Then when the migration stars, the migrated emails will go to the new email accounts in MS 365. Does it respond to your question? BTW, the migration can take place while the new accounts are active and users can access and use their new email accounts during the migration. Thank you!!!

You can access the Exchange admin center > recipients > migration. Then you need to click on 3 small dots (migration endpoints) on the menu. There you can add and edit the IMAP server. Hope it helps.

Glad it helped, thanks

Hi Olatunde, thank you for your comment. 1. If the accounts are configured as IMAP, then all folders and emails should be in the mailbox and you can do the migration (from siteground to MS 365) as indicated in the video. 2. yes, you will replicate every email account in MS 365 before starting the migration. Once the migration has started, then you can modify the MX record. Hope it helps. thanks!

@@itwithcarlos Thanks so much Carlos

Absolutely, you can migrate all the emails with the MS 365 migration tool. After the migration, all the email history can be accessed from any device. Thank you.

Glad you like it. Thanks

@@itwithcarlos Hi Carlos, quick question though. I tried migrating emails from a Gmail mailbox to my Microsoft 365 using the IMAP option. It did connect but it failed. Is there something I need to do on my Gmail account before I start the migrate process?

Hi Sadiq, thank you for your comment. Sorry I don't have that information. Actually, I think Wix resell Google Workspace email service and I didn't know they also have their own email service. In any case, I suggest to contact Wix directly for this specific question. Thanks again.

@@itwithcarlos ok thank you

Hi Jahswill, the password on the CSV file is the one in the old email (the source of the migration). Thanks.

Hi Joey, it depends on the service and/or the actual calendar and contacts are stored. For example, if the source is Google Workspace, the same migration tool that is described in this video has an option to migrate from Google Workspace to MS 365. You would need to select "migrate from Google Workspace" instead of "migrate from an IMAP server". This option migrate calendar and contacts that are stored in the Google server. Now, if the source is another server (another IMAP server), then migration of calendar and contacts will have to be manual. You will need to check if the source offers a tool to export the data to a csv file for example. Then, you could use MS Outlook to import the data once you have the new MS 365 up and running. If your contacts and calendars are not in the source server, but locally stored in your local computer, for example in the ost/pst file in Outlook, then a manual migration is required as well. In this case, you could export to a pst file (using Outlook) and then import the pst file after setting up your MS 365 account in Outlook. Hope it helps, Thank you!

Hi Ibidun, yes, you can migrate from Google Workspace to MS 365 with this tool as well. The video shows the IMAP Migration which only migrate emails. If you are interested in migrating contacts and calendars as well, you will find another option with the same tool that will allow you to do this. The setup is a little be more complicate, but it works as well and includes not just emails, but also contacts and calendars.

GoDaddy has different type of email service. If the account with GoDaddy is IMAP enabled, then you can migrate with this tool with no issues. If the GoDaddy account is with MS 365, then you may find some issues since the tool uses Basic Authentication and MS 365 has disabled this kind of authentication. If it is the case, you could still migrate your emails by exporting/importing to a pst file. Thank you!

@@itwithcarlos Thank you 👍

Look my reply in your other comment, hope it helps. Thanks

Hi Ayoun, all target users should exist in MS 365. If you are migrating to user1@domainA.com, then user1@domain!.com should exist in MS 365 admin center. You will be able to create any user @domainA.com after adding and veirfiying the domain (by only adding the TXT record). The MX record could still point to the previous server at this point. Hope it helps!!! Thank you!!!

You can updated the MX record even after migration is complete. The migration batch can keep running and syncing /updating new arrived emails every 24 hours.

@@itwithcarlos As regards to MX record, this will do the magic here kind of switchover from external to Office 365 - One clarification, before the MX record, User will be able to see the emails or folder in their existing Office 365 mailbox right ?

It can be used for any account in MS 365 regardless of the moment it was created. Thank you!

@@itwithcarlos thank you very much for the answer. So it will not be replaced, right? It just will add the new mails in the mail box.

Hi Tomek, first add your domain (verify it by adding the TXT record) to MS 365, then create the users, then migrate the emails. At this time you can update the MX record and all new emails will start flowing to MS 365 mailboxes. Hope it helps. Thanks!

@@itwithcarlos thank you very much :). I like your tutorial and I wish You all the best ;)

Thank you! Cheers!

Thank you Kay.

Hi Shirvan, I don't think so. GoDaddy does not provide full access to the MS 365 admin panel, however, I suggest you verify with their custoner support. Thank you!

Hello Mohammad, you can configure and star using your MS 365 email just after updating the MX record of your domain. You don't need to wait for the migration to be completed. Hope it helps, thanks!!!

@@itwithcarlos yes im complete mx record But now next step to start email exchange in outlook How You can help me Or video

Hi Rene, it depends on several factor, like the munber of emails that need to be migrated, the load on the servers, the amount of folders, etc. I have seen email migration that takes several days. Thanks!!!

If you see "synced" it is actually complete. If you already updated the MX record, you can manually stop the migration. Hope it helps, Thanks.

Hi Pedro, yes, I use it every day to migrate from cPanel to MS 365 ((Exchange Online). If you are referring to Exchange on premises, then, you will need to check the migration tools that comes with the Exchange version you are working with. Thank you!

@@itwithcarlos funciono perfecto, muchisimas gracias!

Hi Anna, 2 factor authentication in MS 365 should not affect the migration to MS 365. The issue should be on the source side (where you are migrating from). What email service you are migrating from? Does it support IMAP? Does the source server have SSL? What server name are you using? Please make sure the source server support IMAP, check the SSL, and make sure you can access the webmail with the password that you are using to migrate. Please be aware that you need to use the email password in the source server. Thank you!

Hi Melanie, yes, when the migration is complete and you have verified that all emails and folders has been migrated, then you can delete your other account. Thanks.

gracias, este fin de semana lo tengo.

Hola Diego, si estan migrando hacia MS 365, entonces la herramienta que describe el video es la ideal para esta migracion. Si la migracion no es hacia MS 365, entonces depende del sercivio. Por ejemplo, si la migracion es hacia Google Workspace, Google tiene su propia herramienta de migracion. Si es hacia otro sericio que funciona con IMAP, entonces pudieras usar IMAPSYNC. Saludos.

@@itwithcarlos Hola ! muchas gracias por tu respuesta, queremos hacia Ms365 desde nuestro webmailhosting y nuestros pst guardados en nuestro servidor local, el tema es que algunas licencias son “Apps for business “ esas traen Exchange o respaldo en servidores MS365?

@@diegofontecilla5998 Gracias Diego, las licencias que Apps no tienen Exchange. Con respecto a la migracion te sugiero que utilizes la herramienta de migracion y dejes los pst solo si tiene algun problema con la herramienta de migracion. Saludos.

Hello Melih, an alternative that you can try is exporting every mailbox (from Outlook) to a pst file. Once the new account is configured, you can then import the data from the pst file. Here is a video that explain the process: kzfaq.info/get/bejne/g8p_ddp_2smrqo0.html Hope it can help. Thank you!

@@itwithcarlos Tahnks for the reply. Migrating the mailbox will be one part of the process. I need to also make configurations to display the new Exchange instance for the respective domain. So, this process shouln't impact the user mailbox transition. I need these steps for soft transition in that manner

Hi Catherine, you can check if the data is on the old server by accessing it via webmail. If you see it via webmail, the migration tool should be able to migrate. Was this user using POP3 instead of IMAP? This could be the reason why the data was only local. If the data is only local, then you can export it to a PST file from Outlook, and then importing it back. Here is a video that shows how kzfaq.info/get/bejne/g8p_ddp_2smrqo0.html Hope it helps, thanks

@@itwithcarlos I think they must have been 😳

@@itwithcarlos thank you again. 5⭐ KZfaqr 🙂

If you have a pst file, you can configure your MS 365 email account in Outlook and open the pst file, then you can move your email folders from the pst file to your account in Outlook. It will sync and upload your emails to MS 365. A different alternative is to import the pst file to Outlook (once your MS 365 account is configured in Outlook). It will also sync your emails with MS 365. Thanks.

@@itwithcarlos but in outlook basic cloud version not have option for import

Hola Jesus, no hay problema, puedes hacer la migracion de 10 primero y luego los otros 40. Si no puede conectar con el servidor de correo, te sugiero que te asegures que el nombre del servidor esta correcto y tambien si el servidos acepta la conexion via SSL. Si no la acepta, puedes intentar conectar la migracion sin SSL. Saludos.

@@itwithcarlos Muchas gracias, ya pude hacer la migración, una ultima pregunta mi estimado, ¿Hay un limite de tamaño en los buzones para migrar? Ejemplo: Actualmente tengo buzones de correo que pesan al rededor de 40 a 50 gb.

yes, they remain there. It just make a copy. Thanks.

Hi Kamskov, since your account was configured as POP3 try to import/export to a pst file using Outlook, Here is a video that explain how kzfaq.info/get/bejne/g8p_ddp_2smrqo0.html

Well, it is just for the migration. Once completed, you can use "Exchange" with your MS 365 account. I you were using POP until now, then you will need to export/import via a pst file to complete the migration.