How to Organize Email with Outlook Folders: Time-Saving Tips!

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How to Organize Email with Outlook Folders: Time-Saving Tips!

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Dawn Bjork-The Software Pro

Күн бұрын

Пікірлер: 65

@davidgrace3809 Жыл бұрын

Hi Dawn, thank you so much. I have a 25-year legacy system of 1000+ folders that I am now swapping down to 10 folders all thanks to your sage like advice. Thanks!!!

@thesoftwarepro Жыл бұрын

That's fantastic, David! I'm glad these tips were helpful!

@gailmendez5465 Жыл бұрын

Thank you for explaining in an easy way tips for email with Outlook Folders.

@thesoftwarepro Жыл бұрын

Glad it was helpful!

@indycog 3 жыл бұрын

Thanl you for this video! I am definitely a piler and the action based folder system is just what I need to organize my inbox tasks.

@famillebourezak9662 25 күн бұрын

Excellent ! Many thanks,

@bestofcoran4783 2 жыл бұрын

Thank you so much for this great detailed video. I need it so bad...Thanks LOT

@billyrowe0064 Жыл бұрын

The reference folder is a good one. I usually email myself some tips and tricks and then can never find them when needed.

@thesoftwarepro Жыл бұрын

I'm glad this tip is helpful!

@oballen 2 жыл бұрын

Thanks Dawn, it was pretty helpful for me, I need to move from a piller to a filler definitely :D

@thesoftwarepro 2 жыл бұрын

You can do it!

@gh5030 Жыл бұрын

Very helpful, many thanks

@littleflower23 10 ай бұрын

I always learn from your videos. Thx.

@thesoftwarepro 10 ай бұрын

Wonderful! I'm glad they are helpful!

@johnnymgl16 2 ай бұрын

Gave me some ideas on how to manage my ap inbox

@emmanuelngwa462 Жыл бұрын

Thanks so much you are a blessing straight forward points

@thesoftwarepro Жыл бұрын

I'm glad it was helpful!

@kuppankumarasamy Жыл бұрын

Thanks Madam its very useful to me

@thesoftwarepro Жыл бұрын

You're welcome! Glad this Outlook training was helpful.

@microsoftsarker Жыл бұрын

Useful tips! Thanks!!

@joyceneill3425 3 жыл бұрын

Answered all my questions....thanks!

@KandyaB35R 2 жыл бұрын

Thanks for sharing your knowledge. I have subscribed since today. I am new to technology and this has helped me a lot.

@Sodany21 Жыл бұрын

Thank you so much Dawn your video gave me so much info - My problem is my folders are in such a mess and i would like to re- arrange them . Wiuld you kindly help me please . Maria ❤🙏

@jime6517 3 жыл бұрын

Very nice! TY

@kiraspider1 3 жыл бұрын

Really enjoyed. Thank you

@turealtorenespanol 3 жыл бұрын

Thank you

@mostapha9360 4 жыл бұрын

excellent video ! thank you Dawn !

@tonyng6448 4 жыл бұрын

That's really helpful, thanks Dawn

@daishascarcello4365 4 жыл бұрын

This was very helpful

@julsz.8754 4 жыл бұрын

Thank you.

@stitchtovictory5356 4 жыл бұрын

So helpful - thank you!

@donnadrew935 2 жыл бұрын

I believe that I am in a Mail app perhaps. I do not have the header that you show w all the options for home, send, receive etc. I have'nt been able to find that location.

@thesoftwarepro 2 жыл бұрын

Yes, you will need to work with the Outlook desktop app to use the full feature set and to access the Ribbon. In the desktop app, right-click on the Ribbon and choose Use Classic Ribbon (vs Simplified Ribbon) for a more complete display of options.

@JPTech933 4 жыл бұрын

Good clear tutorial, excellent!

@jeffblackburn9374 10 ай бұрын

I am so unorganized. I am in desperate need of training and help. Is there a way to pay for specific answers. I struggle to find emails and where I saved them. HELP!!

@Mailhilfe 4 жыл бұрын

Thank you very much for the video, this is how you can explain #Outlook.

@ThatDamnBBender 3 жыл бұрын

Awesome. 200 emails down. 532 to go lol

@thesoftwarepro 3 жыл бұрын

Wonderful! Good luck!

@rakibulislam134 Жыл бұрын

Hi Dawn. Thank you for making this helpful tips videos. I find that when any new emails come to a folder (I set a rule to do that), there are no notifications. Any idea how to enable notifications for new emails into a folder?

@thesoftwarepro Жыл бұрын

Although notifications aren't an option, you could add the folder to your Favorites folder which would make it more visible to you in Outlook. (Right-click on the folder and choose Add to Favorites). You would then see a bold number to the right of the folder name which indicates unread messages.

@rubengutierrez7939 Жыл бұрын

Hi Dawn, I work with many folders and subfolders, is it possible to change the font size and font color of the primary folders?

@thesoftwarepro Жыл бұрын

This would be a great feature but it's not available. The closest option is to change the size and color of key emails using conditional formatting. You'll learn the steps in this #Outlook video: kzfaq.info/get/bejne/p7aUmpanq7S-e4k.html

@thata82 3 жыл бұрын

why does outlook send me a reminder of a meeting that already happened like 1 or 2 days ago?? how do i stop this so it only reminds me of the things i actually need??? thank youuuuuu

@thesoftwarepro 3 жыл бұрын

Try this change (from Outlook help): If you don't want to see reminders for events in the past, you can tell Outlook to automatically dismiss reminders for past events. For example, if you're out of the office for three days, you might not want to come back and see reminders for the meetings that took place while you were gone. Select File > Options > Advanced. In the Reminders section, select Automatically dismiss reminders for past events.

@willysorenson3297 4 жыл бұрын

Does Outlook have the ability to see any sub-folders (in the favorites menu) inside a folder tagged as a "Favorite"?

@thesoftwarepro 3 жыл бұрын

I haven't seen that option although you can add sub-folders as a separate favorite.

@SRobinson1485 4 жыл бұрын

How can i delete a Sent folder that seems for reasons beyond me that have doubled up so i have 2 send folders on my Samsung phone. Microsoft keep telling me to delete one of them but how. When i use a laptop theres only 1 sent folder yet on my samsung phone theres 2 sent folders. But i cannot delete one of them. Any idea how i can delete one of the sent folders from my samsung phone

@thesoftwarepro 3 жыл бұрын

Dang it! Sounds like this is frustrating. I'm not familiar with the options or duplication that might happen with a Samsung phone.

@paulandrada7940 Жыл бұрын

how does this work with regards to other people example my team to access emails base on specific project? is it share-able?

@thesoftwarepro 11 ай бұрын

To share project specific emails and other communications, it might make more sense to create a channel in Teams. You can learn more about how to share and collaborate between Teams and Outlook in my video at kzfaq.info/get/bejne/ZtR0od2Yz5u2eZc.htmlsi=TQXoYoDQIHiP0uy3

@9017121671 4 жыл бұрын

I want to move completed mails to a completed folder automatically. Could u help me pls?

@thesoftwarepro 3 жыл бұрын

A Quick Step might be a solution. I haven't created this video tip yet but it's on my list of future tips.

@skoz91350 4 жыл бұрын

Can't believe there is no comment s Thank you

@hindsightbymchview6554 3 жыл бұрын

Hi Dawn, why not simply use custom search folders? You can use them the same way as creating a folder but have the benefit of automated filtering with no further need to drag and drop emails from the inbox to the desired folder. Ideally creating folders is super helpful but if maintaining them starts to take up most of your time they’ll be rendered useless. I found the creation of search folders immensely helpful.

@thesoftwarepro 3 жыл бұрын

Thanks, Michael. I agree that custom search folders are a huge timesaver. I've covered them in a different #Outlook video: kzfaq.info/get/bejne/Y7R8mdednMnTY4U.html

@havenforheroes1055 4 жыл бұрын

never explained how to make messages go automatically to a particular folder.

@thesoftwarepro 3 жыл бұрын

Rules are a great option for moving messages automatically to a specific folder. This is one of many topics on my list of future videos.

@stephaniejack3406 3 жыл бұрын

I was curious what "Parking Lot" was used for - is this your action folder?

@thesoftwarepro 3 жыл бұрын

Some time management systems suggest a Parking Lot for to do or action items. I prefer labeling mine as a To Do folder. Create a folder structure that matches how you prefer to process priorities and tasks.

@XAE_A_Xii 4 жыл бұрын

too much organising can tire you and make you less efficient. in my case i have only few folders. why categorising by contacts, when you can simply filter your emails.