Many SEARCHABLE Drop-Down Lists in Excel (No VBA)

Рет қаралды 243,435

Күн бұрын

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Enhance your Excel sheets with searchable drop-down lists, ideal for situations where you need dynamic and interactive data entry. This tutorial is especially useful for creating multiple drop-down lists on the same sheet, tailored to professionals who manage large data sets or require efficient data entry methods.
⬇️ DOWNLOAD the workbook here: pages.xelplus.com/multiple-se...
🌟 Key Learning Points:
- Searchable Drop-Down Basics: Learn the fundamentals of creating a searchable drop-down list using Excel's dynamic array formulas, a method suitable for single-cell applications.
- Replicating Lists for Multiple Rows: Discover techniques to extend your searchable drop-down lists across multiple rows, ensuring functionality throughout a larger section of your spreadsheet.
- Data Preparation Table: Understand the importance of creating a data preparation table, which involves adjusting your original data set to suit the needs of the drop-down list.
- Using Dynamic Array Formulas: Explore how dynamic array formulas like FILTER, SORT, and TRANSPOSE can be used to craft the necessary list of options for your drop-down.
- Applying Data Validation: Gain insights into applying data validation to multiple cells, allowing each cell to have its own individual searchable drop-down list.
- Bonus Formula for Related Data: Learn an additional formula using XLOOKUP to display related data (like company names) once a selection is made from the drop-down list.
🚀 Practical Applications:
- Create efficient, user-friendly data entry points in your Excel sheets.
- Implement searchable drop-down lists for tasks like inventory management, survey responses, or any scenario requiring a selection from a large data set.
- Enhance your Excel reports or databases with dynamic, interactive elements.
00:00 How to create multiple searchable drop-down lists in Excel
02:00 Combine with legacy Excel formulas like the SEARCH function
08:30 Transpose functions
10:40 Bonus XLOOKUP function
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#excel

Пікірлер: 531

@LeilaGharani 4 ай бұрын

Grab the file I used in the video from here 👉 pages.xelplus.com/multiple-searchable-dropdown

@yaxmokwa7612 4 жыл бұрын

Liking in advance. Will watch later in the evening. Thank you Leila, always.

@garys2187 4 жыл бұрын

I really like the way that you explain each step and working the formula from the inside out. It helps me to understand what is really going on.

@17aig 4 жыл бұрын

What can I say that has not been said already you opened my eyes to so many options, explaining with so much clarity!! and solutions thanks a million

@liquidbydesign 3 жыл бұрын

Thanks for your video! I found a way to use multiple searchable drop-down lists with only one data validation prep list, that should reduce the file size if you have many drop-down lists. If you input the formula =CELL("contents") into a cell, that cell is updated with the most recently updated cell value in the worksheet. All I did was following the guide, using the formula =IF(CELL("content")=0,"",CELL("content")) in cell D1 and instead of Report!B5 in cell D2 I used D1. With that IF-function included, the formula returns "" instead of 0 if the last updated cell is empty. An important change to be able to browse the complete list with no text entered.

@karinaaguilar2279 2 жыл бұрын

I tried this option and works almost perfectly, but when I go to the next cell to fill, it filters and only displays the values that meet the past criteria. You said that with the IF function it would be solved, but that doesn't seem to be the case for me. Do you have any advice?

@Sergio-uq2nk 3 жыл бұрын

You're really brilliant Ms. Garany for solving this out for all of us. I appreciated

@teoxengineer 4 жыл бұрын

EXCELent performance…. incredible results and miracle of Excel...Dynamic array functions are useful getting these results. Thanks Leila and Microsoft Excel team 👍✌

@warrenanderson412 3 жыл бұрын

Once Again... You answered my pending question when I saw the first Searchable Drop Down List you posted. You Are The Best!!!

@dreudax3294 2 жыл бұрын

I just recently found out about this channel, its excellent, and you are an excellent teacher, it would have helped me a lot if I found it sooner. Your videos are extremely clear, and your delivery method, and production is top notch. Infact I can comfortably follow your videos at 3.3 times with perfectly legible audio, while I cap at 2.5 for most other tutorials. Thank You.

@rrdebby 3 жыл бұрын

I'm grateful for this.Thank you Leila.

@jkeithgreen2220 2 жыл бұрын

I have been searching for a resolution to this specific drop down list scenario for a long time. Your videos are great and you do an excellent job explaining and walking through the steps in setting things up. You have always been and remain my "go to" when I have excel questions.Thank you so much.

@vida1719 4 жыл бұрын

What a wonderful logic in this solution! I wish we had an inbuilt Search feature in Excel, so it doesn't require data preparation tables

@sharonallende690 Жыл бұрын

Leila, THANK YOU!! You have solved my problems! Love you videos, You process is so easy to follow and understand.

@taypaddy 4 ай бұрын

Miss Leila, you're just making our jobs so easy. I ca'n't thank you enough,

@LeilaGharani 4 ай бұрын

It's my pleasure! :)

@patricia294 3 жыл бұрын

This is just perfect and worked marvellously! Thanks for sharing!!

@hifzurmeerapatel440 3 ай бұрын

Super helpful video. Great Job Leila ! Thank you very much.

@benjagomez4824 3 жыл бұрын

I Love your Tutorials, They made my work to function so Smooth. THANKS A LOT !!!!

@LeilaGharani 3 жыл бұрын

Great to hear!

@joannelee4453 4 жыл бұрын

This is exactly what I was looking for. Thank you for this great video. You're my excel guru!

@LeilaGharani 4 жыл бұрын

Glad it was helpful Joanne!

@mrpage221 4 жыл бұрын

Great video as usual. Thank you so much for making these videos. I've been a fan for a couple of years now and have even taken several of your classes.

@LeilaGharani 4 жыл бұрын

Great to hear Mark! Thanks for your ongoing support.

@miriamhodorkovsky5629 3 жыл бұрын

Leila, you are a genius. Love your videos. Thank you so much.

@ryanmiguelsantiago 4 жыл бұрын

As always, thank you Leila! Transposing the filter spill is a great idea! thanks

@LeilaGharani 4 жыл бұрын

You're so welcome!

@claudemouaya5639 3 жыл бұрын

You....I send you so much love from Cameroon... appreciate what you're doing

@didasssendagi9023 2 жыл бұрын

Leila, Thank you for the videos. Having watched your videos for the last three years has improved my excel skills. I appreciate your work. You are indeed a true practicing economist, who define public goods as non-rivalry and excludable. You sharing your knowledge with us doesn't reduce your content level.

@LeilaGharani 2 жыл бұрын

Wonderful! Thank you for the kind feedback!

@chrisweeks2602 3 жыл бұрын

nice methodical explanation. Very easy to follow. Thanks!

@anandnagarkatti 4 жыл бұрын

Got introduced to so many new functions I was unaware of. Thanks!

@LeilaGharani 4 жыл бұрын

Happy to help!

@alexandrevanhuysse6675 3 жыл бұрын

Amazing!! Can't express my appreciation for this video!

@LeilaGharani 3 жыл бұрын

Glad you liked it!

@arkietech5823 3 жыл бұрын

Very good explanation. I was looking for something like this. Thank you for many helpful videos. Can you do a video using multiple (about 20/worksheet) searchable drop down lists on 20-30 worksheets and all worksheets using the same master list from sheet 1 in same workbook?

@richardcorel2471 3 жыл бұрын

Thank you for this video. Very well explained and very useful.

@mixrtraining-accountingfor8885 4 жыл бұрын

I have added new learning because of you Ms Leila. Your excel content is very helpful for my channel EXCEL-ACCOUNTING training. I am excited to learn new excel tricks so I can apply it in my Accounting Tutorial using excel because I want to grow in youtube like you. You have a new subscriber here :)

@MOOONCROCHET 3 жыл бұрын

Thanks a lot!!! Exactly what I was looking for!

@cindyfink7096 4 жыл бұрын

I set out looking for this possibility this morning not even knowing what to call it. I found your first video on it, which helped, but needed the feature on multiple rows. Then I found this video and feel so lucky on my timing since you just put this out. Thank you! I will be subscribing and can't wait to check out your other videos.

@LeilaGharani 4 жыл бұрын

Welcome! Glad the videos helped :)

@danielepernia2823 3 жыл бұрын

Thanks Leila , I learned a lot with your video, Now I'm cracking this thing

@kamilkuczma5264 3 жыл бұрын

Just yesterday evening I tried to figured out how to create multiple-row searchable drop-downs using dynamic arrays. Finally i did it hard way, by using indirect address, multiple columns and manually setting up all data validation for every cell in the range (Was nightmare:P) And today's morning i just found this tutorial...Transpose...PasteSpecial-Validation...Brilliant! I feel so stupid now:) Great guide, just like always!

@tnex 3 жыл бұрын

You are the best 😘😘😘. Exactly what I have been looking for. You just gave me a good night rest.

@mariostudio7 4 жыл бұрын

I've been waiting for this!

@amateurhour-solderingelect345 2 жыл бұрын

Thank you for this video! Very useful for something I'm working on for work.

@mcd22630 4 жыл бұрын

That is a complicated solution that requires a formula with a number of functions. Thank God you are here to hold us by the hand through the entire process. Love your pronunciation of the word "character". ;-)

@LeilaGharani 4 жыл бұрын

You are very welcome :)

@SangNguyen-bw8vh 2 жыл бұрын

Thanks a lot! Exactly what I was looking for

@samanthadaroga4811 7 ай бұрын

This was so helpful! Thank you kindly.

@vitietajonera4159 3 жыл бұрын

Thanks Leila for this great solution!

@555VEL 4 жыл бұрын

Nice approach. Thank you so much.

@AhmedHassansaad 3 жыл бұрын

The best Excel experience as always Chapeau Leila, really great work as always

@LeilaGharani 3 жыл бұрын

Thank you! 😃

@jasvirsingh9754 4 жыл бұрын

Hi Leila..... Amazing tutorial... thanx for all the wonderful knowledge that I have gained from you......If the reference report!b5 is replaced with function Cell("contents")....this will get value to be searched from the active cell. Now now the dropdown can be copied other cells.....No need to transpose and other steps....

@samsimkins5981 4 жыл бұрын

Fantastic! I had tried using the cut and paste special to transpose, but that doesn't solve the issue. I didn't even think of transposing the spilled range! Well done and thank you.

@jamiladdas 3 жыл бұрын

Thank you so much .. Amazing demonstration and very easy to apply .. Saved me from a lot of headache.

@LeilaGharani 3 жыл бұрын

You are welcome!

@AhmedAkili 3 жыл бұрын

WoW, really great idea, thank you so much, it's so helpful

@HusseinKorish 4 жыл бұрын

Leila ... this is an amazing technique ... thank you very much ... i learned alot today just from one video

@LeilaGharani 4 жыл бұрын

Glad it was helpful!

@meomeo999 3 жыл бұрын

Brilliant. Thank you so much!

@rauldelgado220 3 жыл бұрын

THANK YOU Leila! you are incredible smart!

@amjadyahia7357 10 ай бұрын

Brilliant, very good explanation. I was looking for this long time ago, many thanks.🌺🌹

@shannonpatterson5145 3 жыл бұрын

Wish I'd seen this earlier. I used columns for dv prep which made replicating DV time consuming and prone to breaking. I don't know how I missed the Transpose formula - will help clean up the DV prep 😀 Thank you!!!

@abdullahalshafie6194 3 жыл бұрын

Thanks so much Leila you are very helpful and self challenging

@user-fu6xx4lk9g 10 ай бұрын

thank you so much, i was looking for this formal

@manissery1956 2 жыл бұрын

At last I have a solution for my problem. Thank you very much

@Brushoi 4 жыл бұрын

Thanks a lot!!! Exactly what I was looking for! By the way, Leila, how would you be able to create multiple dependent dropdown lists for many rows like that?

@willman18696 4 жыл бұрын

Incredible Leila, thanks for sharing this!

@LeilaGharani 4 жыл бұрын

My pleasure!

@rahulapawar7202 2 жыл бұрын

Worked like a charm, thank you very very much. Keep those helpful videos coming up.

@LeilaGharani 2 жыл бұрын

Glad it helped

@AhmedMIbrahim 4 жыл бұрын

Leila, you are a magician. I’m in love with Excel for more than 20years but you never failed to impressed me. I’m learning something new every time i watch your great videos. More importantly, while watching i’m smiling from start to end. It is really very entertaining 😂. I wish i can meet you in person one day.

@LeilaGharani 4 жыл бұрын

Many thanks for the kind words Ahmed. It's great that you're still dedicated to learning.

@jayeshhbraaval7041 3 жыл бұрын

Very useful information. You are the best....

@OakleyTurvey 4 жыл бұрын

Great stuff as usual. Thanks once more.

@ravenhish 2 жыл бұрын

always Love your video...thx Leia...I Learn more about excel from you everyday...and I found another solution to these by using CELL function...well it has a weakness, but it better than copying the formula for each row...you should look into it...

@alisobhi7341 Жыл бұрын

Great solution without VBA. I enjoyed your uTube trainings.

@armangroup5355 Жыл бұрын

Hello dear this is Safiullah Sadiqi from Afghanistan , I always watch your videos and download them

@armangroup5355 Жыл бұрын

your videos are very profitable , I really learned excel from your videos , a special thanks from my side for you

@armangroup5355 Жыл бұрын

I use data validation in each row of my excel database , I have a sheet for my chart of accounts and one sheet like journal entry , when i record some data and by name of one accounts if I don't remember that name its doesn't allow me to continue , if is available tell me how i can search and find the list of that accent that i enter , means when i enter the first alphabeted of some name its show us like a list and I select the name of I want

@Luciano_mp 4 жыл бұрын

Great Leila. Thank You!👍

@iscbala 4 жыл бұрын

Thank you Leila for your immediate response. Actually I am having the monthly subscription pack for Office 365 Personal version. Kindly clarify

@deepakmirchandani1348 Жыл бұрын

thanks a lot ma'm for the solution , of this problem i was looking for a long time. great

@jonalynbonador4163 3 жыл бұрын

Thank you! Really helpful ❤

@doctoratomic 3 жыл бұрын

I've only recently discovered your channel. Your Searchable Drop Down List video showed up in my recommended list and answered my long-time question if there was a solution without needing to know VBA. At the end of watching, I was asking myself, "But what about creating multiple searchable drop down lists?" Lo and Behold, the KZfaq algorithm served up the answer with your follow up video. You are a great instructor, and I look forward to checking out your other videos. You have a new subscriber!

@LeilaGharani 3 жыл бұрын

That's great! Welcome aboard :)

@chopps007 2 жыл бұрын

I actually did this today before seeing this video and came up with the same solution except I made it via Columns as opposed to transposed. That’s a great solution. Something I noticed was that the size of the spreadsheet was huge and a way around this was to set the spilled range to NULL (using an IF statement) unless the corresponding validation list had an entry in it. The difference in size was staggering. I love your videos. Thank you

@saradanse1505 Жыл бұрын

Could you paste here your solution?

@josuad6890 3 жыл бұрын

Huge thanks man, seriously.

@Chamchijjige 3 жыл бұрын

Thankyou very much for sharing and teaching.

@LeilaGharani 3 жыл бұрын

You are very welcome

@TandangSugistiawan 4 жыл бұрын

Thank You So Much.. this is very helpfull

@sat1460 4 жыл бұрын

i need this and u have solved with transpose ...great mam.

@reneeroy-independentscents5223 3 жыл бұрын

lol i am here because i watched your other video and need to do the search in multiple rows! THANK YOU!! :)

@LeilaGharani 3 жыл бұрын

You're very welcome!!

@amargunjal1 3 жыл бұрын

Thanks Leila, its very useful

@ituryu 4 жыл бұрын

Thank you for this insightful and useful video, it was a solution that I have been searching for, but the only issue I am encountering now is the inability to have this replicated as a copy and paste in multiple sheets in the same workbook !!!

@harshvrm100 4 жыл бұрын

Thank you so much . great and that’s what, i was looking for.

@LeilaGharani 4 жыл бұрын

Glad it helped!

@rhemersmusicchannel6460 4 жыл бұрын

Very informative... but i dont know where to use it first... thanks for sharing ur knowledge as always

@mariostudio7 4 жыл бұрын

Excel has become really efficient since 2018! Very fast improvement!

@LeilaGharani 4 жыл бұрын

That's true. Dynamic Arrays was a big step in the right direction.

@krn14242 4 жыл бұрын

Love the new intro... Very professional.

@LeilaGharani 4 жыл бұрын

Thank you!

@wesleylim3871 4 жыл бұрын

You inspired me a lot. Because of you I was able to gret the job title that I want. 😍

@LeilaGharani 4 жыл бұрын

Wow, that's great. Congratulations!

@alialjamri6707 4 жыл бұрын

very nice👍, thanks for sharing

@LeilaGharani 4 жыл бұрын

Thanks for visiting

@os3m 3 жыл бұрын

You are amazing, this is exactly was i looking for, the transpose do the trick :D

@LeilaGharani 3 жыл бұрын

Great!

@julianajusthova6258 3 жыл бұрын

Hello Leila, thank you a lot for all videos you are doing! I would like to also know if is possible to make searchable dependent dropdown list. Thank you a lot for help :)

@patriceairoldi 4 жыл бұрын

Great video, thank you Leila !

@LeilaGharani 4 жыл бұрын

Glad you liked it Patrice!

@Manhe10 3 жыл бұрын

Hi Been a big fan of your videos for a couple of months now. This transpose solution is just genius. Have seen other videos but solutions were too complicated. If you ever think about spreadsheet size, mine went from 160 kB to almost 300 kB with your approach, I solved this with an IFERROR wrapping all the transpose function. Only drawback I see is that the drop down doesn't feature a single name unless you type a single letter, it is a minor one for me.

@Kingco245 10 ай бұрын

Thanks for all the helpful videos; I have gained a lot of useful insight from your channel that helps me interact better with Excel. Sorry if my question below is out of context: what areas of Excel do you think I need to know/master to be ready for a Data Entry role? I'm trying to start a new career in Data Entry

@ruthnielsen7387 3 жыл бұрын

Fantastic. Thank you so very much.

@LeilaGharani 3 жыл бұрын

Most welcome, Ruth!

@kulibekov 3 жыл бұрын

Thank you very much!

@joehegedus3229 3 жыл бұрын

Wow, been looking for this (and trying to do it on my own - got close). I followed your instructions and it works great. Is there a way to when you start typing that the dropdown list appears (maybe after 2 letters?) and as you continue to type the list gets less and less? Thanks much for sharing this video and let me know about my question. Meanwhile I will try something on my own. Thanks again.

@debjitpaul3399 3 жыл бұрын

This is a brilliant video tutorial for beginners like me. Thanks! But as i searched more, i noted that a much simpler way to achieve this from your last video would be to use the concept of "active cell" (CELL("content") formula) in your search formula and write one line of code in vba (application.calculate). I know this says "no vba" tutorial but since its that small a piece of code, you can mention that in such videos so users can choose wisely.

@golfnutt1969 2 жыл бұрын

Most people avoid VBA, not because of the amount of code, but because it requires your workbook to be macro-enabled. These aren't always safe to share as they can contain malicious code, so many companies will block these. So, just because it is only one line of code, that is too much.

@johnborg5419 4 жыл бұрын

Thanks Leila. That was FUN!!! : ) : )

@LeilaGharani 4 жыл бұрын

Glad you enjoyed it!

@jamiecrumlish718 3 жыл бұрын

Your videos are great and so helpful and well explained

@LeilaGharani 3 жыл бұрын

Glad you think so Jamie!

@axox1990 4 жыл бұрын

very intelligent way thanks

@mohammedabuel-gheet7987 7 ай бұрын

Leila, you are amazing as usual.

@The1ShyButterfly 4 жыл бұрын

Fantastic video and solution!!! My question is, how can I incorporate this for use in a Userform combobox or list? My other query is, (in a userform), how can it be set up so if an entry doesn't match, that the user can ADD a new entry. For example: the user is looking for a company but it's not in the list, how can the user ADD a new company to the data range from within the userform? I think a lot of peoole would find it very useful ... I've searched the web but haven't found a proper solution for use in a userform. I love your videos, easy to understand, practical and beautifully presented - thank you for the time and effort you put into your lessons and making them available freely. BRILLIANT WORK ☺

@ishaqtp 3 жыл бұрын

Thank you madam I was searching for it.

@shooben 4 жыл бұрын

Wow, this is awesome! Thanks!

@LeilaGharani 4 жыл бұрын

Glad you like it!

@jasontan4730 3 жыл бұрын

My data entry form is an Excel table, hence to cater for dynamic data range. I'd suggest to use the INDIRECT(CELL("address")) feature within the SEARCH formula. This eliminate the needs to Transpose data and no need guess total rows needed.

@analopes9295 Жыл бұрын

Hi, can you please advise how you used this? I cannot use transpose because my results are over the columns limit.... Thanks 🙂