Organize Your Teacher Google Drive

Рет қаралды 30,144

Күн бұрын

If your Google Drive is a mess, all is not lost! In this video, we show you how to get it organized, even if you've accumulated years of unorganized folders and files.
Register for our Google Drive Organization course: newedtechclassroom.com/organi...
0:00 Is your Drive a mess?
0:41 Come up with a plan
1:00 Folder structure
4:15 Naming conventions
5:37 Drive views, changing colors, adding emojis
6:36 Organizing, moving, and deleting a lot of files
9:08 One file in multiple locations
10:02 Starred files
10:42 More support
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#googledrive #googledrivetips #googleedu

Пікірлер: 84

@NextGenTeacher 3 жыл бұрын

@salonisharma5406 2 жыл бұрын

I cannot thank you enough for this video! You know the intro made me tear up really! I just sorted out endless copies of files! This video gave me the push I neededyears ago

@NextGenTeacher 2 жыл бұрын

An organized Google Drive can bring tears of joy to anyone! Thanks for the kind words Saloni :)

@lesliewitten8436 2 жыл бұрын

Nailed it! I am looking for a tutorial to share with faculty and staff...BAM...look no further. So many great tips and tricks, quick pace, covers it all. Thank you!

@NextGenTeacher 2 жыл бұрын

Thanks so much, Leslie! Really appreciate you sharing our video with your staff!

@monicachavira4910 2 жыл бұрын

Okay I'm not a teacher but I just have to thank you anyway, this is so helpful to anyone in general to apply it to their situation and help them get files organized. Thank you!!

@NextGenTeacher 2 жыл бұрын

You're very welcome!

@VirtualTeachingPro 3 жыл бұрын

Super helpful. I love sorting with sub folders. Made that big switch last year and was totally worth it. I love the color coding and emojis. Got to try that out! I made the big switch from word docs to google a few years ago and totally worth the time and effort!

@NextGenTeacher 3 жыл бұрын

Oh man, I haven't touched a Word doc in years! My wife still uses Word and she'll send me things sometimes and I have to convert it to a Doc just to open it. Haha. -Thom

@VirtualTeachingPro 3 жыл бұрын

@@NextGenTeacher My biggest challenge is getting students to not use the notes app for their papers. lol

@ArlaineBraga 3 жыл бұрын

And I thought I was organizing it well hehe I loved the use of shortcuts. I've already done it with linked tables in Notion, but I didn't think about doing it in Drive. Excellent tips! Thanks!!!

@NextGenTeacher 3 жыл бұрын

You're very welcome! Happy organizing!

@lespetitesjoiesdevie Жыл бұрын

I felt so seen in that first 30 seconds. 🤣Here's to figuring out how to organize 10 years of teaching materials heading into this school year!!

@NextGenTeacher Жыл бұрын

I see you Ingrid! 👀

@ileenerickson4086 3 жыл бұрын

very useful, helpful and timely information. Thank you!

@NextGenTeacher 3 жыл бұрын

Thank you! Glad you found it helpful!

@bluejayteacher 5 ай бұрын

So fantastic! Thank you!

@rosalieramirez2224 3 жыл бұрын

Thank you, I have to think about the 📂folders since I'm a school counselor. But this was a good general organization 💡idea.

@NextGenTeacher 3 жыл бұрын

Yeah there are so many folder structure possibilities to think through! Happy organizing :) -Thom

@salyar6671 3 жыл бұрын

Excellent content Thom . I still have many documents in my drive and this way looks a nice one to organize them. Emojis will be a nice way to help me know the folder content. Thank you so much for this. Greetings 🙂

@VirtualTeachingPro 3 жыл бұрын

I love the emoji idea too. I'm going to try that out today.

@NextGenTeacher 3 жыл бұрын

Thank you Saly! Happy organizing 📂📂📂

@k.c1126 3 жыл бұрын

This is also good advice for your offline documents / photos / video folders. I need to clean up my stuff .... Thanks, Thom!

@VirtualTeachingPro 3 жыл бұрын

Yes, totally agree! I finally cleaned up all my external hard drive a few months ago and it feels amazing!

@k.c1126 3 жыл бұрын

@@VirtualTeachingPro This is proper summer vacation project ... helps you get set for the upcoming year, and can be done in the A/C comfort of your home! lol ....

@NextGenTeacher 3 жыл бұрын

For sure! Using years as folders is really great for photos and videos.

@marcwoodruff9146 2 жыл бұрын

Excited to learn from you Thom!

@NextGenTeacher 2 жыл бұрын

Haha hi Mark! Fancy seeing you here. Happy Drive organizing!

@marcwoodruff9146 2 жыл бұрын

@@NextGenTeacher Although not in education we use google Drive alot and it is easy to get disorganized.

@marjorierelliquette1227 2 жыл бұрын

I like it very infirmative. Now I can organize my folders

@NextGenTeacher 2 жыл бұрын

Glad to hear it! Happy organizing :)

@evenevening2011 Жыл бұрын

T, thank for sharing these organizing tips, especially the plan beforehand -file: define the names of folders 1st. Helpful~

@NextGenTeacher Жыл бұрын

For sure yo! Happy organizing 📁

@debreale5236 2 жыл бұрын

Fantastic tips! Thanks so much!

@NextGenTeacher 2 жыл бұрын

Glad it was helpful!

@lainiabohen2853 2 жыл бұрын

Thank you so much!!!!! Great ideas!

@NextGenTeacher 2 жыл бұрын

You're very welcome!

@elenaolive9250 3 жыл бұрын

Great ideas! Love it!

@NextGenTeacher 3 жыл бұрын

Happy organizing Elena!

@zahirhussain7051 3 жыл бұрын

Wow. Awesome. Super presentation.

@NextGenTeacher 3 жыл бұрын

Thanks so much Zahir!

@moorescience 3 жыл бұрын

Thank you so much! Incredibly helpful--and timely as we round the bend into August...already?!

@NextGenTeacher 3 жыл бұрын

You're welcome, Ann! Glad you found it helpful!

@VirtualTeachingPro 3 жыл бұрын

I'm not ready for summer to be over yet 😭 We don't start back until late September though so still a little time.

@jag2333 3 жыл бұрын

Thank you❣ Good ideas and tips.

@NextGenTeacher 3 жыл бұрын

You're welcome!

@DangRenBo 3 жыл бұрын

I have settled on these top folders - Subjects (for developed material used across years. Subfolders by subject and those by unit.) - Classes (For timely documents. Sections always named by year. When a year completes, I create a year folder and drag all the sections in there.) - Admin (Department meetings, calendars, memos from admin, etc. Named with date. Like Classes, old years are archived into year folders.) - Resources (Support documents that aren't related to a specific unit of my classes. Ebooks. Research. Cross-curricular, projects.) This has worked extremely well for me since I started working with Drive in 2010. The main philosophy is to keep timely document named by time separate from timeless documents. Context always needs to be in the name, or after two years, you won't be able to search for anything.

@NextGenTeacher 3 жыл бұрын

Thanks so much for sharing your folder structure Daniel!

@oscarbarrera6081 3 жыл бұрын

Thanks for the great vid!

@NextGenTeacher 3 жыл бұрын

Thanks for the great comment Oscar!

@RachaelRyan121 2 жыл бұрын

My Google Drive is so well organized now, thank you! For years I would put an "A" before any folder that I wanted at the top. How did I not think about numbering them?!

@NextGenTeacher 2 жыл бұрын

Alphabetical could work too... A - Math Class, B - Science Class...etc! Glad it helped though Rachael :)

@caschpmn11 3 жыл бұрын

Super helpful. Now I just need to take the initiative to do the organizing.

@VirtualTeachingPro 3 жыл бұрын

What helped me was doing it in small pieces so I didn't feel overwhelmed. Once a day I would just organized one small folder or sub folder.

@k.c1126 3 жыл бұрын

This is also a great time to do this .... half an hour or an hour every day... no stress, but in the end you are set!

@NextGenTeacher 3 жыл бұрын

That IS the biggest challenge! A big push for me was organizing it so I could actually make this video. Haha. -Thom

@msroro3127 3 жыл бұрын

Great information. This was very helpful. I did this last year for myself. Next time would you slow down your talking speed. Thank you.

@NextGenTeacher 3 жыл бұрын

Thanks for the feedback MsRoRo :)

@leonorvargas8656 3 жыл бұрын

Thank you!!! Is there an easy and fast way to delete all my shared folders (students work)? I want to start with a clean Drive this year.

@NextGenTeacher 3 жыл бұрын

Yeah if you do the advanced search, select 'folders' and then 'owned by someone else' you'll see all of them pop up there. Click on the top one, hold shift, then click on the bottom one, and right click and delete :)

@leonorvargas8656 3 жыл бұрын

@@NextGenTeacher Thank you so much!!!

@k.c1126 3 жыл бұрын

Okay ... I can definitely get into this .... lol ...

@NextGenTeacher 3 жыл бұрын

Right on!

@pepsinoceline Жыл бұрын

I have a question. I am a new teacher and was just talking about this today with colleagues. Isn’t it best to create a classroom where we just keep all our beloved material? Cause the drive gets updated with the classroom organisation or?

@NextGenTeacher Жыл бұрын

Hm I haven’t tried that but I’m sure its doable.

@sivacharan3987 2 жыл бұрын

Sir,is it possible to give automatic permission to google drive the user immediately after he enrolled enrolled to My course

@NextGenTeacher 2 жыл бұрын

If you share an entire folder with someone, everything you put in that folder will automatically be shared. Is that what you mean?

@sivacharan3987 2 жыл бұрын

@@NextGenTeacher I want to give that permission to a folder automatically after the user enrolled to My course

@shellyjohnson3802 Жыл бұрын

You had me at dumpster 🔥

@NextGenTeacher Жыл бұрын

Haha! I felt that others would relate to that.

@CikguJaiChannel 3 жыл бұрын

Thanks for sharing 👍🏻👍🏻👍🏻

@NextGenTeacher 3 жыл бұрын

Happy organizing!

@sujoyteslesl 3 жыл бұрын

Well...this is timely

@NextGenTeacher 3 жыл бұрын

Glad to help!

@kellymurphy4632 2 жыл бұрын

Why aren't there handsome teachers like you at my school? Anyway, thanks for the great organizational tips!

@NextGenTeacher 2 жыл бұрын

Ha! Thanks Kelly :) Happy organizing!

@khanzada27 Жыл бұрын

Super one world

@NextGenTeacher Жыл бұрын

Thanks!

@NextGenTeacher Жыл бұрын

👍🏼👍🏼👍🏼

@karenthompson6486 24 күн бұрын

You go way too fast!!!! I could not follow you at all.

@heatherandrews5228 3 жыл бұрын

Thank you, Thom, I really needed this now! Super useful tips. 🗄📂🗂

@NextGenTeacher 3 жыл бұрын

Right on! Glad it was helpful :) Happy organizing!

@VirtualTeachingPro 3 жыл бұрын

Same! Loved these tips.

@NextGenTeacher 3 жыл бұрын

Glad you found it helpful!