How to Organize Your Calendar - The Ultimate Guide

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Күн бұрын

Google Calendar, Apple Calendar, paper calendar... it's all good if you organize it well.
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Пікірлер: 331

@Thomasfrank 2 жыл бұрын

Hope you find this one helpful! 🦙 You can also take my productivity systems class on Skillshare for free with a 1-month trial: skl.sh/thomasfrank09211 📱 Did you know I also have a Notion tutorial channel? kzfaq.info 🖊 Quote of the week: "The art of resting the mind and the power of dismissing from it all care and worry is probably one of the secrets of our great men." - Capt. J. A. Hatfield

@henriquetguedes 2 жыл бұрын

hey Thomas, where's the footage at 10:22 from?

@sigerry5336 2 жыл бұрын

Do you have tips on how to organize files? Mine kinda here-and-there inconsistent files naming and foldering on my Macbook..

@Thomasfrank 2 жыл бұрын

@@henriquetguedes not sure about the location - my editor probably got it from Getty!

@Thomasfrank 2 жыл бұрын

@@sigerry5336 yep! For computer files, check out this one: kzfaq.info/get/bejne/mLGaha6L3diRe40.html - and for physical files, this one: kzfaq.info/get/bejne/r5N8mMyTyr6ln5s.html

@henriquetguedes 2 жыл бұрын

@@Thomasfrank thanks, I'll try to figure it out there. Keep up the good content!

@mauricioaugustin6301 2 жыл бұрын

Nothing like Matts's biceps pic on a calendar to get me over confident to get all my daily tasks done

@begimaitemiralieva8597 2 жыл бұрын

"old school calendar" ;)

@nafixer 2 жыл бұрын

true😁

@deimantelipciuk 8 ай бұрын

😂😂😂

@RealJamieBarclay 2 жыл бұрын

The biggest mistake I made whenever I was a student, was trying to solve procrastination (an emotional problem) with time management and calendars (A logical solution). This video is great, but only use it as a booster to productivity, not as a cure for procrastination.

@dreamingrightnow1174 2 жыл бұрын

Yeah, we have adderall for whatever the calendar doesn't cure.

@eduardozanette9236 2 жыл бұрын

That was the comment I was looking for

@luciarattini1255 2 жыл бұрын

This is so important and it’s just what I needed to hear. Thank you so much

@maryanne2025 2 жыл бұрын

How did you cure your procrastination

@maryanne2025 2 жыл бұрын

@@finnished thanks you so much I will check it out! 👍🏾

@Fahodinho 2 жыл бұрын

Pro tip for students: have a calendar for deadlines and put all your hw deadlines there (as an all-day event), and also have a "personal deadlines" calendar where you mark the same hw but a few days before (whenever you're free), this will be very helpful to organize when you want to do your hw so you don't end up doing them on the due day.

@haleydavidson7693 2 жыл бұрын

I think you saved my life

@monkishferret9135 Жыл бұрын

@@haleydavidson7693 lol

@joeykenney 2 жыл бұрын

Most important takeaway: the best calendar for you is the one that best enables your success - don’t over complicate it

@DracosThorne 2 жыл бұрын

That hiding/showing reference calendar actually sounds sooo useful. One of the few issues I found with calendar blocking was representing time blocks overarching specific tasks that needed to happen at specific times. Thanks!!

@justmeindi5806 2 жыл бұрын

Wow I’m watching this in amazement at all the possibilities of organized calendars. I mean when one thinks of a calendar we all know what it’s for, but what we don’t know is the extent that said calendar can be used! Hearing you speak on human tendency and realizing how I’m guilty of each of those tendencies is amazing and reassuring that I’m not alone in this life organization struggle!

@swarnajyothi6387 2 жыл бұрын

Adding relevant information to the event is a game-changer! Not having to go back to emails and check for info saves me a lot of time... Thanks Thomas!!!

@garryopimo 2 жыл бұрын

This will surely help me become more productive ..thanks Thomas! Watching you here from Philippines ☺️

@tumblingrosesstudio 2 жыл бұрын

Your tip to add additional calendars for events that are optional (in your case, professor office hours- in my case, optional coworking times with certain people!) is SO USEFUL!

@callmemagi 2 жыл бұрын

I JUST finished trying to to make an organized calendar for myself! Can't wait to see what I did wrong and where I did good!!! Thank you for this~ 🌻

@JoseCastro-zv3kp 2 жыл бұрын

1:16 (1) Set up calendar that suits you 4:14 (2) Add events and relevant information 9:08 (3) Get information at the right time

@Hristifor1 2 жыл бұрын

2:03 Matt D'Avella

@shakypirate 2 жыл бұрын

@@Hristifor1 Thanks for doing God's work fam

@ludoviajante 2 жыл бұрын

It's amazing how your videos come at the best time! Thank you. You are an inspiration to me here in Brazil.

@danielleshiba 2 жыл бұрын

A wild Thiago appears! 🐿️✨

2 жыл бұрын

gostei do seu canal!

@GustavoSilva-ny8jc 2 жыл бұрын

Carai, você por aqui?! Salve.

@AliSlonina 4 ай бұрын

Creating multiple calendars to separate personal, corporate, and KZfaq work saved me so much time long term! I was also able to use it as a data analysis tool to show when I was productive most often, and when I needed to take breaks so I didn't burn out while working on my goals. Thanks for sharing these tips!

@vonluigiespartero8117 2 жыл бұрын

Why have I not heard about you sooner? I'm so glad Alpha M mentioned you in some of his videos. Your content is helping me big time, especially now that I'm just starting college.

@moderationjpk1 2 жыл бұрын

Thanks a lot for everything that you do for us on KZfaq and so on! Your contents are so delightful! Thanks a lot, Frank!

@sameer.bhardwaj7585 2 жыл бұрын

I WAS THINKING ABOUT ORGANISING MY CALENDER, 2HRS AGO! INCREDIBLE ❤️

@ricdonato4328 2 жыл бұрын

Hello Student FF: Please be aware, typing in all caps indicates YELLING and SCREAMING, certainly not your intent.

@dkursada Жыл бұрын

Using the calendar for optional events and seeing open time windows for availability is genius, I didn't think about it. That tip was enlightening, really

@henriquefalleirosmareze7188 2 жыл бұрын

I can't believe! This is the video I was waiting for... Thanks, Tom! 🙌🏻👏🏻

@emorysmith197 Жыл бұрын

So many years later and you are still epic at helping me to stay on track in my life system for organizing and optimizing. Thank you !!!!!

@elpidaanastasiou9750 2 жыл бұрын

Very helpful video.I took your class on Skillshare as well, it was really great.I hope to see more from you,you are an amazing "teacher" and do and excellent work.Thank you!Greetings from Greece!🌺

@LenaJohnsCobain 2 жыл бұрын

Great video! I also really like adding the location/address or anything I need to remember for the event in the description. So if there are documents I need to bring or work I need to prepare I can refer to the invite for a refresher!

@aliabbasikohanjani2824 2 жыл бұрын

Your videos are examples of good contents. Not only they're great by them self's but the comments are informative too.

@nicholasnasr8819 2 жыл бұрын

I use a physical planner and a digital one. I use the physical one to write down my tasks, keep track of goals, etc. I use the digital one for events and setting time aside

@ethankushnirsky8322 2 жыл бұрын

Absolutely sick video! Thanks for the tips Thomas, gonna be using them.

@yana.rya_____ 2 жыл бұрын

Setting up a calendar that is tailored to your needs and personality is important to ensure that you end up actually using it. Productivity shouldn't be forced.

@abulferr 2 жыл бұрын

Except for Fantastical, I already do pretty much every tip you mentioned… The new tip that I never thought of is using calendars as reference calendars, this can be used for everything, from professors office hours to TV shows… Great tip!!! 👍🏼👍🏼👍🏼

@webdivauk 2 жыл бұрын

A calendar is a must for me. I have a calendar for work (MS Office), a calendar on my phone (iCAL where I also record work meetings) and I also keep a handwritten diary for personal events and information and for me and my Mother who I care for. It seems a lot but it's the best way that I found for keeping me organised. Creating coloured categories in Outlook works well so that I can track projects.

@gardenladyjimenez1257 Жыл бұрын

Love this! You added to and reinforced things I learned the HARD way. ;-) Reminders - I set up multiple notifications, for events in the future...1 week, 2 days, 1 day, 4 hours. Often, I need to gather files or coordinate with others. Notifications reminds me to set out files and communicate with colleagues. I will watch more of your system messages!!!

@topzinstitute 2 жыл бұрын

It's one thing to have a calendar it's another to know how to use it. Thanks Thomas

@sarawilde7493 2 жыл бұрын

This video is extremely helpful! Thank you so much for sharing! 🙏🏼😊

@thebillioniarmindset 10 ай бұрын

You do really deserve a subscribtion Just an advice, speak patiently no one is in hurry, we're here to capture (as you said) ideas and other cool stuff so the slower you speak the better we can capture! Appreciations!

@Owyn999 2 жыл бұрын

Your content keeps getting better and better each year

@mohdymi 2 жыл бұрын

Best productivity channel ever actually!

@DemetriPanici 2 жыл бұрын

*You have power over your mind - not outside events. Realize this, and you will find strength. - Marcus Aurelius*

@wsanders9433 2 жыл бұрын

I'm a visual learner and I love all tips because I need to do set up volunteer work for myself

@Mamadriggs Жыл бұрын

Reference calendars -- brilliant!

@siddchauhan 2 жыл бұрын

Dropping absolute bangers !! Just when I need it too!

@cursedtiki213 2 жыл бұрын

All great tips. Pleased I'm doing almost all of these already!

@dosomething6975 2 жыл бұрын

Yesterday, me in my head: "I need to start a calendar bc im scheduling too many things" KZfaq: "You got it"

@albertt755 6 ай бұрын

I found the optional calendar idea very good!

@hannahk.5500 Жыл бұрын

Coming back to this as I’m trying to get my motivation back post-pandemic (if we can call it post-…) and wow I miss when you made more non-Notion videos

@adelakovalikova7712 2 жыл бұрын

I personally use my Apple calender (on iPad and iPhone) for adding events instantly and then I use my paper calendar (students assistant) because I like to use highlighters and be creative. :) So I combine these two and it works for me.

@snoopygirl7877 2 жыл бұрын

I totally forgot to rethink how I use digital calendars. Thanks so much for this talk!

@DemetriPanici 2 жыл бұрын

HE'S BACK! LET'S GO!

@Nurse_Nelly 2 жыл бұрын

Dude.. you comment under each and every popular productivity KZfaqr. I swear i always see you lol

@alexkthegreat 2 жыл бұрын

I just love all these easter eggs in your videos, like this calendar. I want one! :D

@hotada. 4 ай бұрын

I just hit the like and subscribe button for this channel and I really appreciate the value that this channel and similar channels bring to the community, to the personal development journey of everyone. The truth is that I also owe KZfaq for developing myself as I am today and becoming a better version every day. I am always grateful for this and I think it is my turn to contribute value to KZfaq, to the community even though it is still very small. That is why I just created the first video on KZfaq in my life on the topic of personal development. Hope it will also help the community. Thank you

@tangerine8345 2 жыл бұрын

This is awesome, thank you!😊😊 I love you videos! 💜💜 Great information presented in such an organized, concise, and clear way. I love the structure of the video and the recap at the end. One question for you: why do you prefer fantastical over todoist?

@Seiferboi 2 жыл бұрын

I only leave the house for grocery shopping, so I don't need to schedule anything. With that being said, I use Scrivener to schedule my year. I created a yearly planner template for myself to use, including a calendar template within the project so I can plan out my KZfaq videos, Etsy shop updates, Patreon posts, ect. I'm thinking about simplifying it all and use one monthly calendar and color code everything within the planner. Oh, and a cooking tip: if you run bacon under cold water, or place them into a bowl of cold water, they won't shrink while cooking.

@lifehacks4263 2 жыл бұрын

Believe it or not, I wasn’t really watching and was just redirected to this channel.. but when I heard your voice, it just felt so familiar and realized it was you! Subbed,.. again! :)

@mohamedkotb2153 2 жыл бұрын

Great! I kinda needed this thank youuu

@Sara-tp6zd 2 жыл бұрын

It’s like you read my mind! Thank you so much for this video

@vaelectrical 2 жыл бұрын

Really insightful video. I really needed this. Thank you

2 жыл бұрын

Adorable & helpful. Thank you!

@chloesaint-pierre3962 2 жыл бұрын

wow, it was a very interesting video! I will go organize my calendar right away! Thank you :)

@Geemeel1 2 жыл бұрын

GREAT! Vid ! Very helpful, great for the 'former' generation to brush up on how effective planning is done nowadays . Thanks. Very well presented. I would like to endorse you for making these vids for years now and on a very high and professional level. Well done and respect to you @thomasfrank. 👏🏽

@zhekinahtarzona502 2 жыл бұрын

Indeed, helpful! Informative!

@superspideee 2 жыл бұрын

this is exactly what I need right now

@BrendonOtto 2 жыл бұрын

Yes! Biceps by Matt should definitely do a calendar!!

@antonioruiz4767 2 жыл бұрын

THE ULTIMATE, I LOVE IT

@zeynabrahimi8605 2 жыл бұрын

That was such a nice point to start productivity 😉❤️

@sebasjdude0 6 ай бұрын

Thank you for the video, and it was very helpful.

@JulianKeniryGreen 2 жыл бұрын

Informative and fun video related to planning and tips for calendars.

@AbhishekKumar-sp5yz Жыл бұрын

Just subscribed, You have amazing sense of delivery of speach 🔥

@GustavoSilva-ny8jc 2 жыл бұрын

1:27 This effect was so cooool!!!

@u-tulking2933 2 жыл бұрын

Thank you for great tips for organize calender!

@Electrous1115 Жыл бұрын

😂😂😂its the "catch mouse in the garage" in the fantastic folder for me... had a good outburst on that while drinking my tea

@songlore4617 2 жыл бұрын

thank you for making this video. keep it up!

@browniesnofrownies4843 2 жыл бұрын

Needed this 😊

@anhtuannguyen5791 2 жыл бұрын

Nice thought Guru. Thanks for your content.

@chiko-hastingsmwandila4456 Жыл бұрын

Very helpful indeed

@Kenneth-iw8jz 2 жыл бұрын

Quality content as always ❣❣

@aparnaachuthan7306 2 жыл бұрын

So helpful ! Thank you :)

@_s_a_ 2 жыл бұрын

interesting and applicable content, especially the hidden calendar (here with your professors)

@jeffmozly3010 2 жыл бұрын

thanks for the video! I looked with an amendment, but the fact that I work in leadertask, but I picked up a lot of interesting things

@AlexandruGolovatenco 2 жыл бұрын

I almost spat my drink when I saw the Matt calendar

@Taskade 2 жыл бұрын

This is the ultimate guide no questions asked ;)

@mariopuebla7909 2 жыл бұрын

thanks Frank... great information...

@productivepenguin2571 2 жыл бұрын

the voice that my minimalistic mind wants to hear..... love

@AhmetKaan 2 жыл бұрын

You'll watch an entire Netflix show even when the first episodes are slow and boring just because someone told you "it gets better." *But what if you looked at your goals like that and watched your life get better instead?*

@Tanicorn 2 жыл бұрын

Just wanted to add that One Calender is amazing. I would highly recommend it, it's nice and simple but still has got great features.

@DodaGarcia 2 жыл бұрын

Lol @ thomas low key sprinkling some thirst traps here and there 🔥🔥🔥

@IbrahimaCisse33 2 жыл бұрын

Thanks for sharing!

@dugoatboy Жыл бұрын

I have a mix of paper and electronic. I use Outlook tasks for to store my todo list (I like that I can import tasks as a csv file) but I plan those tasks each day with an appointment book (one that has 15 minute intervals lik 9am, 915am, etc)

@tattalabowie4559 9 ай бұрын

Excellent video

@elpidaanastasiou9750 2 жыл бұрын

Very useful video! 👍

@tylerchasebusiness1001 2 жыл бұрын

Love your videos man but you talk pretty quick. Slowed it down to 75% and improved my retention a ton. I can understand you fine at 100% but realized I wasn't retaining much. I think I was spending my brain power on understanding your words versus understanding your concepts and teaching. Anyhow, great material, awesome presentation - love your stuff. Keep up the good work, bud!