Time Blocking with Google Calendar (Tutorial & Tips)

Рет қаралды 235,421

4 жыл бұрын

Using Google Calendar for time blocking can be a great way to boost your productivity. By blocking off specific time on your schedule, you can make sure you accomplish your most important tasks. In this video, Scott Friesen shows you the exact steps to implement time blocking within Google Calendar.
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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#simpletivity #timeblocking #googlecalendar

Пікірлер: 225

@Simpletivity 4 жыл бұрын

Watch next: How to Use Google Calendar as a To-Do List - kzfaq.info/get/bejne/fdBke6pkzNjdZWw.html

@user-sn6wj7en2l 4 жыл бұрын

What is the differences between reminders, events &tasks in google calendar How I use tasks effectively

@sreenivasuluc3480 2 жыл бұрын

@@user-sn6wj7en2l llkllllllkllllllllpklllllklllllll)lkllllllclllklklkll))ljjjkjk

@CarinaParry 4 жыл бұрын

What's wonderful about your videos, is that you get to the point straight away. I just started another video from someone else and they start at about 7 minutes into the video before telling me anything noteworthy. [ didn't bother to watch the next 20 minutes either]. Yours have a great fluidity and tell me what I need to know and are enjoyable, thank you Scott :)

@CozyWithRaven 4 жыл бұрын

I absolutely love time blocking in my everyday life. My fiance and I time block our breakfasts together (he works nights and I work days so it just helps us to be on the same page and still get to see each other) and the upcoming games he wants to watch (so I know not to plan anything that includes him or to bring snacks in and yell at the screen with him). I have ADHD so I like to add in meals and daily tasks that I might forget if I get too focused on something (if I don't have lunch on a repeating basis, I will not stop working to eat). I use it for everything basically.

@Simpletivity 4 жыл бұрын

Thanks so much for sharing these examples!

@tarsutarsu7574 4 жыл бұрын

wonderful, which type of personality do you have?

@pradeesh3004 4 жыл бұрын

For the emoji insertion (windows users) -- one can use the shortcut -- "window" key plus the "dot" key in your keyboard.

@Simpletivity 4 жыл бұрын

Awesome tip! Thanks for sharing.

@kokroax 3 жыл бұрын

I use windows for over a decade and didn't know this. I didn't even consider this was a possibility to be honest XD

@d.rrel_ 3 жыл бұрын

@@kokroax lmao same

@yuurinikiforov758 4 жыл бұрын

YOU ARE A LIFE SAVER!!! I WORK IN 5 OFFICES AT SAMETIME SO IT REALLY HARD FOR ME TO FOLLOW UP

@superAweber 4 жыл бұрын

You've got a rhythm to your speaking that makes it easy to understand and follow along with. What technique is that? Also the video actions are very well scheduled.

@Simpletivity 4 жыл бұрын

Thank you so much!

@CarinaParry 4 жыл бұрын

Have to agree with this, great voice and gets to the point :)

@violetgypsie 3 жыл бұрын

It’s how Canadian’s speak.

@varbie 2 жыл бұрын

i believe it’s called cadence. the best public speakers have great flow.

@evanyamor8176 4 жыл бұрын

I read somewhere to have big blocks of the same task (for example 3 or 4 per day) , rather than thousands of one hour tasks (it can look like a rainbow haha) . The second one puts you in a constant switching mode between activities. Having big blocks can help u achieve mores subactivities of the same big task. Another advice i can give is for example, if you have to make a big report in two weeks, schedule 1 or 2 hours 3 times a week so you can keep on doing it in short periods of time and not spending 12 hours doing the report before the deadline. HOPE THIS CAN HELP.

@Simpletivity 4 жыл бұрын

Great advice. Thanks for sharing!

@Stuie_02 4 жыл бұрын

Thank you for the reminders and making this so much more visually appealing . Definitely using the emoji idea.

@justineosina682 2 жыл бұрын

This (and other videos on your channel) has been a great supporting resource for my productivity reset! I have been using google calendar for YEARS and i learned sooo many things that I never knew before with this video and your other related vids. many thanks!!!

@Simpletivity 2 жыл бұрын

You are most welcome, Justine. Wishing you all the best as a part of your reset!

@MJ-hh1tm 3 жыл бұрын

This was a great vid - I’m new to Google’s tools and finding they are adding so much productivity to my life! Thank you 🙏

@raed5328 4 жыл бұрын

I hated your video at the beginning but honestly tho, you were the only one that helped me. Thank you.

@TheToobNube 4 жыл бұрын

This. Changes. Everything!!! Binging through your videos. Thank you so much!!!!

@Simpletivity 4 жыл бұрын

Glad you like them!

@michaelpostell4053 4 жыл бұрын

Thanks for a great idea, Scott. It's one of those, "why didn't I think of doing this before" kind of things. I have been wanting to make some distinctions like this in my calendar but didn't even think of making separate calendars for myself.

@Simpletivity 4 жыл бұрын

You are very welcome, Michael. Thanks for watching!

@CoachKenWins 3 жыл бұрын

Thank you for this! I put it to practice at the beginning of the day today and had had a really energized, organized, and productive day. Allowed me to oscillate between being 100% on and short recovery sessions of being 100% off. Let’s do it again tomorrow!

@Simpletivity 3 жыл бұрын

Wonderful! So glad to hear that you got so much value out of this concept, Kenneth. Have a great productive day tomorrow!

@kimparrott8747 3 жыл бұрын

This was very helpful. The best YT tutorial on TB yet. Not too confusing. Easy to follow. Thanks.

@Simpletivity 3 жыл бұрын

You're very welcome! Thanks for taking the time to share your comments, Kim.

@apostolis_23 Жыл бұрын

Excellent video! Thank you and greetings from Greece 🇬🇷

@Simpletivity Жыл бұрын

Thank you very much!

@stitchko36 4 жыл бұрын

Great video. Thank you for showing up. Unbelivable that I didn't figure out all this earlier.

@englishteacher120 4 жыл бұрын

Your voice and explanation are so smooth. Thank you

@Simpletivity 4 жыл бұрын

So nice of you

@SeanPithie 3 жыл бұрын

Great vid! This video motivatrd me into finally making different calendars for all kinds of activities. This gived a better and cleaner overview, and no more messing around with changing the colors per event... 🤣

@sarusarukundesu 3 жыл бұрын

THANK U!!! I want to be productive next year but this November I'll excercise it

@handsonart4everyone656 2 жыл бұрын

I love it! Working on my google time blocking right away!

@jobenjames8074 3 жыл бұрын

Loved it …the idea of an emoji was a nugget. Thanks 🙏

@joeypatuno5366 Жыл бұрын

I don’t comment much but great video and to the point. These other pages love to show themselves and talk about themselves rather than the topic at hand! Great video!

@Simpletivity Жыл бұрын

So glad that you enjoyed this video. Thanks for taking the time to share your comments!

@ivandharmawan 4 жыл бұрын

Thanks for the tips! The Travel section is very useful for me to not late!

@jerryh1937 4 жыл бұрын

Thanks. Great tip, Scott.

@sheilaevans2710 4 жыл бұрын

I've been using Google calendar like this for a couple of years, managing a business, busy family and home it's essential.

@Simpletivity 4 жыл бұрын

Thanks for sharing, Sheila.

@francos.cardozo8147 4 жыл бұрын

This video is great, I use google calendar but i didn't thought this through. Thank you kind sir.

@Simpletivity 4 жыл бұрын

You are very welcome, Franco.

@ReneeDiDoErrett 2 жыл бұрын

Scott, you are RIDICULOUS (in a good way) 🤪 so helpful, useful and to the point!

@Simpletivity 2 жыл бұрын

Thank you so much, Renee!

@aindreasodonovan1047 2 жыл бұрын

Just one comment. As nobody else can see the private calendars (if you are using Google at work) it's highly likely that colleagues will book a meeting that clashes with say for example time blocked out to write a report. Why not just block out the time in the main calendar and change the colour of the calendar slot. This is the only way to make sure that the slot is not overbooked

@tfewald01 3 жыл бұрын

Thank you so much for these videos. Wish I'd discovered you earlier. I have an additional Study calendar in which I put study topics in half hour segments and then use it for the Pomodoro Technique, just adding a 25 minute timer (desktop, cell phone or Alexa). I'm retired so I need some self-imposed structure to my days.

@Simpletivity 3 жыл бұрын

You are so welcome!

@saltysnot Жыл бұрын

The emoji idea is genius! I've been wanting to get better at time blocking for awhile but have been dragging my feet. This video motivated me!

@Simpletivity Жыл бұрын

You're so welcome! Wishing you all the best as you set this up, Jacob.

@HarryOrenstein 4 жыл бұрын

Have rewatched this video. Really great. What about incorporating GOALS from the mobile app.?

@coldpineapples9328 3 жыл бұрын

Hi. Thank you for this simple guide. I think ever since this darn pandemic, we need schedules more than ever. It's just so easy to get lost and be passive with your daily life... I really hope I could finally get my life together with these tips... It's been a very complicated year. Subscribed and Bless you

@Simpletivity 3 жыл бұрын

Wishing you nothing but the best. - Scott

@wallstreetwarrior7840 3 жыл бұрын

Dude your got an awesome voice. You could be a news anchor or radio host.

@Simpletivity 3 жыл бұрын

Thanks for saying so!

@A1granna 4 жыл бұрын

Great tips.....Thanks for sharing your knowledge! Love the Emoji tip. I'll definitely be using it.

@Simpletivity 4 жыл бұрын

So glad you liked the emoji tip!

@valeriemcaneny6786 3 жыл бұрын

Great video, I learned quite a few new things here...esp using 🚗 for my travel time. How do you get your calendar view to start at 6am? Mine starts at 1:00am and I couldn't find anything in settings that would change that. Thank you so much!!!

@kimgreer8297 3 жыл бұрын

Great tutorial for beginners! Also the Emoji tip at the end was a fun twist for us Creative & Fun-Loving types!!! Thanks so much!!! I also agree with others that your voice is great to listen to!

@Simpletivity 3 жыл бұрын

Thanks so much, Kim! 👍

@klkiley2922 2 жыл бұрын

Brilliant! Thank you!

@luckyoaf 4 жыл бұрын

Great video, as always Scott!

@Simpletivity 4 жыл бұрын

Thanks so much!

@SpectralightPhoto 4 жыл бұрын

Another nice tutorial, Scott. I love the emoji tip!

@Simpletivity 4 жыл бұрын

So glad you liked that one.

@glenngallegos 4 жыл бұрын

Great tips. Thank you.

@sjustinvil3531 2 жыл бұрын

Excellent video! I learned a lot!!!

@Simpletivity 2 жыл бұрын

Glad to hear it!

@dbrakowski 3 жыл бұрын

Very helpful---thank you.

@seanhunter3990 5 ай бұрын

Thank you, much appreciated!

@Simpletivity 5 ай бұрын

You're welcome!

@CemalSert 2 жыл бұрын

This is simply great. My calendar looks more clear and I enjoy to run it. thank you

@Simpletivity 2 жыл бұрын

You are so welcome!

@fazeeracamillia9629 4 жыл бұрын

Thank you so much!!! This tutorial helped me a lot in managing my time!!!

@Simpletivity 4 жыл бұрын

You're very welcome!

@joelhughes2571 4 жыл бұрын

Great video - I like this technique

@CorporateCreators 3 жыл бұрын

Very helpful! Thanks!

@alittax 2 жыл бұрын

Nice tutorial, you gave me some ideas! Thanks. :)

@Simpletivity 2 жыл бұрын

Glad I could help!

@ocean_008 2 ай бұрын

Thanks bro, love it.

@Simpletivity 2 ай бұрын

You are most welcome. Thanks!

@MohammadAslam-yf1qj 2 жыл бұрын

Thank you so much sir.I from India ❤️

@sweetcakes1509 3 жыл бұрын

Awesome Video!!! I love it!!! Thanks for Sharing 😊

@Simpletivity 3 жыл бұрын

Thanks for watching!

@dr.jurgruf8955 4 жыл бұрын

Very usefull, thanks!

@REGULAMIND Жыл бұрын

Well done @Simpletivity!!!

@Simpletivity Жыл бұрын

Thanks, Emmanuel!

@janmartenlocher 4 жыл бұрын

I liked the emoji advice ;-)

@LisaGelhaus 2 жыл бұрын

For years I have simply changed the colors of different types of activities. This works better because you toggle the different calendars to spotlight categories. What effect would this have on free/busy views that others have of my calendar?

@mariar5904 3 жыл бұрын

Hi, awesome video by the way. But how can I have set specific times for certain things? In other words, can I set an even to be an a hour long as a default and another event 1.5 hour etc? Without having to manually add the time just have it set. Thanks

@jessejames4444 4 жыл бұрын

What a great video, thanks!

@Simpletivity 4 жыл бұрын

You are very welcome!

@moonbee03 Жыл бұрын

Hi! This video is amazing! Thanks! I'm struggling a bit because when I create an event on my calendar and go to choose what calendar (color) it belongs to, I am not given the option of MY created calendars. It just shows my generic named one and when I click on it, it just gives me options to change the color but not the calendar the activity belongs to! Do you know why? I have changed the basic original color offerings for my calendars (6 of them) to custom colors that are easier on the eyes. What can I do to get the options you get on that window that pops up when you "pencil in" an event or appointment?

@multipassionproject 3 жыл бұрын

Thank you!

@nirmalsharma9494 2 жыл бұрын

Hi Scott great videos

@Simpletivity 2 жыл бұрын

Thanks!

@DaveTalksBusiness 3 жыл бұрын

I've found a good CRM to be invaluable for employee management. That said, I always encourage my employees to walk through the door in the morning and hit those immediate, essential tasks that need to be done every day for one hour. Then, with a dent made on the routine stuff, step away and take a 10-minute break. They review their tasks for the week, the day, and block out their remaining time around what they want to accomplish most. It's effective!

@Simpletivity 3 жыл бұрын

That sounds like some great advice, Dave. Thanks for sharing!

@jebaker2 4 жыл бұрын

Really good video!! Thanks!

@Simpletivity 4 жыл бұрын

You're welcome!

@sallykelly8262 4 жыл бұрын

If I share my default calendar with my admin assistant and add some of these other "time blocking" ones - I would also have to share these with her to make them visible to admin asst as well, yes?

@phhusseinali4678 4 жыл бұрын

Today is Thursday 🤣 ... Yes I know You recording it on Monday ....thanks so much for helping us and make our life more easier , You're deserve million subscriber .. and thanks for this gorgeous speed playing , because my native lang isn't English and I can't understand if videos or movies more faster ..... biggest hug and love from Iraq for spending Your time to help us 💕💕🌹🌹😘😘😘

@Simpletivity 4 жыл бұрын

You are most welcome.

@melissafleuret7945 3 жыл бұрын

QUESTION: I love the idea of an exercise calendar but how do you use the exercise calendar if someone invites you to an event? Those events always go directly to my default calendar and I cannot change it to go to my exercise calendar... Then I notice my only option is to copy to my fitness calendar but then I get a duplicate on my cal. help please! Secondary question: How do you manage Google calendar with iphone events? I often get duplicates so should I remove the iphone calendar all together?

@andriajuarez8939 Жыл бұрын

If you want to sync this calendar with another do you have to sync each one of those calendars?

@haumea6166 3 жыл бұрын

Would you be able to list in the description the apps that you mention in the video

@TheNkkalita 2 жыл бұрын

Thank you sir

@brynselenephotography6379 4 жыл бұрын

How to you fully color block your time slots? Mine only shows up with a colored dot next to it, and I would like to have the full color blocks on my calendar.

@satyakireetnekkanti94 4 жыл бұрын

you have done a very good job with the video.

@Simpletivity 4 жыл бұрын

Thanks!

@TotallySnappyTots Жыл бұрын

I would love to be able to click and drag down to create an event like you do at 11:16. Mine selects multiple days when I try to do that. I have searched and searched for a setting to change the feature. Could you let me know how to do that?

@95saraann 3 жыл бұрын

How do you get each individual event to be a solid color? My event "bar" is white with just that designated color as a dot on the left side.

@abieross5033 2 жыл бұрын

Hi and thank you. When I send my appointment calendar to clients to set up appt times for calls, are my other activities on my personal /work calendars blocking out those times automatically Are you able to update the videos as some of these are several years old and google changes things around.So following your lessons on current Google calendar is awkward sometimes.

@anismistry1 4 жыл бұрын

Very useful video

@icanseeformiles7843 4 жыл бұрын

How do you get your google calendar to show the actual blocks of time? Mine only has a colored dot next to the event with no blocks showing. Is there a setting for this?

@mirsayedalaie6947 3 жыл бұрын

Thanks sir, it was very useful!

@Simpletivity 3 жыл бұрын

Glad to hear that

@NCRoots2011 3 жыл бұрын

AWESOME video.

@Simpletivity 3 жыл бұрын

Thanks!

@alwinfeno8975 4 жыл бұрын

scott lunch with jane, dinner with friends ....wow WHAT A LIFE?.. BY THE WAY WHO IS JANE?... I am just a beginNer and learning more from your videous..

@Radiance70 4 жыл бұрын

Nice! too many colors confuse me but the emojis are a perfect way for me to group tasks while keeping the same color...

@Simpletivity 4 жыл бұрын

Thanks for sharing!

@Tasmaniandeville 2 жыл бұрын

Hi Scott, this video is awesome! I'm having trouble getting past the first step though.. I want to create my calendar to look like this with blocks, but it's only showing as text and i cant for the life of me find how to fix this 😭 any advice? I'd be so grateful!

@zohrehnasiri7776 2 жыл бұрын

very helpful

@saintjohn316TV 2 жыл бұрын

Hi. How do I set my colors so they represent the blocked time and not just a dot in front of the event?

@zelphiaellerson6283 4 жыл бұрын

Love the emoji tip!!!

@Simpletivity 4 жыл бұрын

😊

@janetbrowning3318 3 жыл бұрын

How are you able to have the times starting at 6am on the left side of your calendar

@akankshasingh920 3 жыл бұрын

Extremely helpful

@Simpletivity 3 жыл бұрын

Glad you think so!

@hartzellsheatair6003 3 жыл бұрын

Thanks for the great information, every time. Where do we get the glowing / magnifier / cursor you use?

@Simpletivity 3 жыл бұрын

To find out more about how I edit my videos and highlight my cursor, watch this: kzfaq.info/get/bejne/sNSRidVhuLzVgWg.html

@felone 4 жыл бұрын

Great tips! Been doing this for a while now. One question: is there a simple way to share your calendars with friends/collegues so that they see that I'm busy/available - without sharing all the specific calendars individually?

@whiterider1414 4 жыл бұрын

Fel one yes, the easiest way is to set up auto-reply to all of your contacts that states, "IM BUSY, DON'T CALL ME, ILL CALL YOU!" This seems to work well for me, but now I have O friends 😕

@travelfoodielove 4 жыл бұрын

I love ya voice ya a godsend

@VipulSodhi 2 жыл бұрын

that's really helpful :)

@Simpletivity 2 жыл бұрын

Glad you think so!

@superAweber 4 жыл бұрын

Thanks for this. I've been thinking that emoticons or simple cartoons are a good way to guide minds, my own and others'.

@Simpletivity 4 жыл бұрын

You're so welcome!

@kaladehaan6642 4 жыл бұрын

I think that's definitely faster than changing the colour of each event (which is what I currently do), but if your sharing the calendar with others, especially if they are using it for scheduling, you would have to share multiple calendars or have to duplicate events on multiple calendars to show an accurate availability. Not sure if there's another option for that?

@dasiav.3179 4 жыл бұрын

I think I have a similar question. If I’m trying to block out time to do deep, uninterrupted work, I need others who are trying to schedule an appointment with me to know that particular time is unavailable. What’s the best practice to do that without having to share multiple calendars with someone?

@maruthiprasad4074 4 жыл бұрын

Please make a video on how to be organised on Mac

@RobinSampsonMcCarthy Жыл бұрын

I don't have the option to drag a time. Mine just puts a dot next to it. I would like to have the blocks.

@abidanabi7623 4 жыл бұрын

nice video make step by step tutorial on asana

@sids_studio Жыл бұрын

wow..thanks so much...

@Simpletivity Жыл бұрын

You are most welcome. Thanks for commending, Sid!

@karimguesrami8145 4 жыл бұрын

thank you scott. please what the tool that you use to make your pointer yellow? is it free?

@Simpletivity 4 жыл бұрын

I use Camtasia for this effect. It is a paid for program.

@samganoab 4 жыл бұрын

Nice one:)

@abhiruppalit6291 Жыл бұрын

Thanks for the video. You sound a bit like Jerry Smith

@justtere 3 жыл бұрын

When I use separate calendars does the information coordinate with notifications on a third party notification system (I use Alexa)?

@ciannacoleman5125 3 жыл бұрын

If your Alexa tells you when one “calendar” has events then so long as she can “see” all the calendars (I’m not sure if they have to be toggled on or not) then she can tell you the new calendars too