Use Outlook Archive to FREE SPACE & CLEAN UP Your Mailbox

Рет қаралды 381,146

Күн бұрын

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Struggling with a full Outlook mailbox? Discover effective strategies to declutter and manage your Outlook storage efficiently. This video guides you through various methods to clean up your overflowing mailbox, ensuring a smoother email experience. Learn tricks for manual cleanup, archiving, and more.
What You'll Discover:
▪️ Checking Mailbox Size: Learn how to quickly determine your current mailbox size.
▪️ Manual Cleanup Steps: Easy ways to delete trash mails and manually archive old items.
▪️ AutoArchiving for Efficiency: Set up Auto-Archiving to automatically manage old emails.
▪️ Creating Personal Folders: Gain control by creating and managing personal folders.
▪️ Backup Tips for Safety: Important advice on backing up your PST files to avoid data loss.
00:00 How to Manage Storage When Your Outlook Mailbox is Full
00:31 Determine the Size of Your Mailbox
01:09 Delete Trash Mails
01:32 Clean Up Old Items - Manual Archiving
03:15 How to Create Personal Folders in Outlook
04:46 Archive Old Items Automatically With AutoArchiving
05:39 Outlook AutoArchive Settings Explained
08:19 How to Apply Folder-Specific AutoArchive Settings
09:44 Backup Outlook PST Files
10:43 Wrap Up
LINKS to related videos:
► Take Control of your Inbox: • TOO MANY EMAILS? Use T...
► Top 10 Outlook Tips: • TOP 10 Outlook Tips EV...
► LINKS to more Outlook tutorials: • Outlook & Email Tips
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#outlook #getorganized

Пікірлер: 242

@LeilaGharani 4 ай бұрын

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@youssefamarir8795 Жыл бұрын

This archiving was always confusing until I watch this video. Clear and excellent presentation. Many thanks Leila !

@jeepmusic54 2 жыл бұрын

Very nice tutorial. I've been a heavy outlook user forever and never spent the time to learn the fundamentals until now. Yes, I'm kicking myself, but I'm also glad that I found your tutorials to walk me through it!

@JedzLigsay 2 жыл бұрын

I stumbled upon one of your videos and I saw myself going over the rest of your videos. The content of your videos are really helpful for me as a member of the corporate world. And specially this one! As my Mailbox is now a really big monster I have to deal with, and your advices have been working for me so far. Thank you so much for making these videos. Dont ever stop

@MasoudpourRealEstate 2 жыл бұрын

Nice job, Leila. You have a great way of explaining things, especially in your delivery and the use of graphics. I was finally able to archive some old emails and stop Outlook from telling me that my mailbox is full. I feel like Outlook has turned into my mom telling me to clean up my room! 🙂

@techinfowithafzal6448 Жыл бұрын

The way that you explained each part of the topic is very impressive thanks

@mogabian Жыл бұрын

Leila, great job. I can't count the number of times I've reach out to your videos for help. Great job. Keep them coming and I am proud of you. Matt (Mehdi).

@johnbufton1487 2 жыл бұрын

Well explained in a clear, concise way. Thank you

@vijayarjunwadkar 3 жыл бұрын

I was in transit, so watched this video today and glad I did! Nice tips, especially the Auto-Archiving feature! You are an amazing teacher Leila! 😊👍

@LeilaGharani 3 жыл бұрын

Awesome! Thank you Vijay!

@w.c.7247 3 жыл бұрын

Seen these options for years, but never knew how to use. Great information. Will be implementing these tips. Thanks!

@qiquy 2 жыл бұрын

it's 2 in the morning and my mailbox notification just pops up. thanks Leila,you are the real MVP.

@arkichannel0119 2 жыл бұрын

you speak very clear and very comprehensive.

@MSchipper 2 жыл бұрын

THANK YOU!!! My employer has disabled archive-options and knowing I can set up Personal folders as a workaround is such a relief. No more being held hostage by my mailbox!! I think you have just taught me how to remove the biggest stressor of my job.

@LeilaGharani 2 жыл бұрын

Glad it was helpful!

@cdyard1 3 жыл бұрын

Exactly what I needed. Another big "Thank you".

@LeilaGharani 3 жыл бұрын

You're very welcome, Claire!

@simoncollins6529 Жыл бұрын

I was looking for a video on this subject and there's quite a few. This video is bar far the best, 10/10 🙏

@wayneedmondson1065 3 жыл бұрын

Thanks Leila. Good tips! Thumbs up!!

@joeyoukhanna6519 3 жыл бұрын

As always, great video, well presented, and beautiful smile. I learned something new today. thank you so much, Leila. 👍💖

@LeilaGharani 3 жыл бұрын

You are so welcome!

@amoorinet.. 3 жыл бұрын

Since I started watching your videos, every day I add something new to my skills. Thanks for the effort

@LeilaGharani 3 жыл бұрын

Great to hear!

@roughryder5 11 ай бұрын

Wow you made such a complicated thing so digestible. Much appreciated.

@philmess7502 Жыл бұрын

Brilliant, thank you so much. Your videos are fantastic, bravo👏👏

@silverlicious2086 3 жыл бұрын

Great tips and demonstrations Leila. Have a nice weekend!

@LeilaGharani 3 жыл бұрын

Thank you! Cheers!

@GeoffreyNelliyattu Жыл бұрын

Thank you. Very helpful video.

@blurrylights6344 3 жыл бұрын

Leila you are a fabulous teacher and the videos you make are enormously helpful. Thank you, thank *you*!! 😁

@LeilaGharani 3 жыл бұрын

You are so welcome!

@piusclement6108 2 жыл бұрын

Nice job Leila , very simple and helpful, thank you sharing this.

@LeilaGharani 2 жыл бұрын

Glad it was helpful!

@ivanpantic Жыл бұрын

This is the best tutorial for archiving Outlook so far. Tutorials for Excel are also great.

@LeilaGharani Жыл бұрын

Glad it was helpful!

@kb8570 2 жыл бұрын

Thank you Leila! This video was wonderful!

@LeilaGharani 2 жыл бұрын

Glad you enjoyed it!

@a.f.warrick0404 2 жыл бұрын

Very helpful! Thank you.

@eyadabuelezz1196 10 ай бұрын

Very informative video, thanks Leila

@sophief.4798 Жыл бұрын

what took me 2hrs trying to learn on my own you did in 11 minutes. Thank you!

@LeilaGharani Жыл бұрын

Happy to help, Sophie!

@mdnazmulhossain7402 Жыл бұрын

It's very helpful for me. Thanks Leila Gharani

@petronics2454 3 жыл бұрын

I treasure your experience as always. Thank you so much

@LeilaGharani 3 жыл бұрын

My pleasure!

@teachu942 2 жыл бұрын

Brilliant! Thank you. I need to archive as cases close. Some last a year, some a week. So I can't use the date routine. The personal folder is perfect. Thank you.

@LeilaGharani 2 жыл бұрын

Glad it was helpful!

@neeleshsoni3302 2 жыл бұрын

Its nice discussion Leila its good I like your way of defining problems related to outlook

@anandseelan633 2 жыл бұрын

Love you so much, you are always rocking.

@Luis52962 Жыл бұрын

excellent as always🙂

@aaronmoody7408 2 жыл бұрын

Very nice video. Great help.

@genessymendoza4066 3 жыл бұрын

Love every lesson

@FriendM2010 2 жыл бұрын

Excellent video, nice job. 🤓👍🥰

@wahidmajeed5750 Жыл бұрын

this was wonderful

@chrism9037 3 жыл бұрын

Great video as always!

@LeilaGharani 3 жыл бұрын

Thanks again, Chris!

@anthonyenamu1430 2 жыл бұрын

Thanks a lot this video was really helpful.

@ExcellenceInExcel 3 жыл бұрын

you always come up with some of very useful tricks

@kctechie 3 жыл бұрын

Again, best instructor ever.

@LeilaGharani 3 жыл бұрын

Thank you, Dave!

@afzalsubhani2956 Жыл бұрын

Sounds good, I will give it a try. Thanks ..Afzal

@deepaktak6396 2 жыл бұрын

Thanks for This Informative video :)

@charleswashington4549 Жыл бұрын

I love this video, it helped me at a corporate level

@srikanthkrishnagiri4756 2 жыл бұрын

it is very help full vedio for IT technicians .. thanks Leila

@murtadha96 2 жыл бұрын

Brilliant video! Thanks a lot

@mikehardwicke23 3 жыл бұрын

Great - I've been wrestling with this issue for months. What a lady!

@geraldelisha710 3 жыл бұрын

Not sure if anyone gives a damn but if you guys are bored like me during the covid times you can stream pretty much all the new series on Instaflixxer. I've been watching with my gf for the last days xD

@franklinoscar2615 3 жыл бұрын

@Gerald Elisha definitely, I've been using InstaFlixxer for since december myself :D

@dollarchouhan 5 ай бұрын

Very informative video al the content are very useful 🙂

@ashish23081991 2 жыл бұрын

thank you. it was helpful

@dcexpert 2 жыл бұрын

Awesome tips

@ManuelGarciaLaRosa 11 ай бұрын

Thank you so much. It's been so clear and handy 🎉

@LeilaGharani 11 ай бұрын

Great to hear, Manuel!

@SavageGothamChess 3 жыл бұрын

As always I am early because I love your videos. Love the quality.

@LeilaGharani 3 жыл бұрын

Yay! Thank you!

@Muhammadarifkhan. 8 ай бұрын

wow amazing job thanks

@karanjesrani6889 3 жыл бұрын

Thanks a lot, best video on this subject.

@LeilaGharani 3 жыл бұрын

Glad you think so!

@AjayKumar-mv3ds 2 жыл бұрын

great video!

@NareLTV 2 жыл бұрын

I will give this video a 100% very informative and helpful

@LeilaGharani 2 жыл бұрын

Awesome, thank you!

@abhishektiwari1515 2 жыл бұрын

You are awesome...thank you for explaining all in one quick video...I did all in one hour and my outlook 365 is now running fast...earlier was so slow and I was wondering why...Thank you so much. Keep it up

@abhishektiwari1515 2 жыл бұрын

I like and subscribed. Thank you so much

@LeilaGharani 2 жыл бұрын

That's great to hear. Glad to have you aboard!

@saliyaprasad4190 Жыл бұрын

Thank you.🙂

@blogcorpo 3 ай бұрын

Great video! ♥

@LeilaGharani 3 ай бұрын

Glad you liked it!

@vikastiwari7134 3 жыл бұрын

Awesome Leila, thankyou so much dear - I'm a big fan of Yours from India...so many things to tell you, May be in next video...:)

@LeilaGharani 3 жыл бұрын

You're most welcome!

@ismaila.3692 2 жыл бұрын

It's a perfect explanation. I wish you had explained Backup in more detail.

@RolandLyngvig 6 ай бұрын

Spot on! 🙂

@kdfox2007 2 жыл бұрын

Brilliant

@richyallordmhm1713 3 жыл бұрын

Really really thanks you saved my life 🌹🌹

@LeilaGharani 3 жыл бұрын

Welcome 😊

@paulmfti Жыл бұрын

Great information Leila and easily understood. Wondering if you have any videos on archiving a gmail account email folders through outlook settings into an online archive folder in gmail for storage online...

@surfer3662 3 жыл бұрын

Useful as always Leila. Terima kasih 🙏🏾💙

@LeilaGharani 3 жыл бұрын

Thank you!

@marodiak 2 жыл бұрын

Thank you

@kpsrathore 3 жыл бұрын

Hi Leila Thanks for the info. Although I had quite a bit of information on this topic, your video had a lot more than what I knew. Just one query: Can you help me with saving the settings so that I am able to import those settings if I happen to reinstall my office. I am sure this will also help me to save the different rules that I set for automatic mail transfer to different folders. Keep up the good work

@aristotleaquino3067 2 жыл бұрын

Great video. My brain hurts but I understand archiving better now.

@Rocketmaas 2 ай бұрын

thank you for the clear tech support.! how can clear the online exchange archived mail box full?

@flashitlaser4906 2 жыл бұрын

Thank you sooooo muchhhh ^_^

@petergoebels5498 Жыл бұрын

Thanks!

@LeilaGharani Жыл бұрын

Thank you, Peter!

@flippinaudioclips2411 2 жыл бұрын

Thank you for the tips! But how long would the process to take effect? Will it depend on the size?

@dil173 5 ай бұрын

thank you for this, being support not only you have headache on network and hardware issues, deployments but also outlook app support.... users always don't know how to solve these things themselves T_T

@samerbabikir8946 3 жыл бұрын

Many thanks you are great

@LeilaGharani 3 жыл бұрын

Most welcome 😊

@carlossolano703 2 жыл бұрын

Thanks for the video. How do you do a personal archive (i.e. clean up old items) or autoarchive in outlook for mac?

@jacocoetzee8603 2 жыл бұрын

Thank you for the infromative video. I follow the manual archive route and plan to do this annually, How do I add say 2022's mails to an exiting archive with older mails?

@Cikkajes Жыл бұрын

Thanks for the video. Can the backup be saved on a cloud storage and marked as "keep offline version"? Or is that also risking corruption like the network storage solutions you mentioned?

@sudheeshg3957 2 жыл бұрын

U r a good online teacher…. Can u please add more videos about Mac and IOS devices and operating.

@miransh 3 жыл бұрын

Hi Leila, Thanks for the lovely video explaining it in details. I wanted to reduce Outlook size of my Android phone, so I archieved my desktop version emails to 3 months of emails, it's been 3 days and there is no change in my Android. Android is not giving any options, so I had to use desktop version as shown in your video, woulf you please help. Thanks

@ramruttunaubeeluck9235 3 жыл бұрын

AWESOME

@BestOfYet 2 жыл бұрын

Very very very or did I say very? Well done. Thank you very much.

@LeilaGharani 2 жыл бұрын

Glad you enjoyed it!

@craigroy5317 Жыл бұрын

Hi, Great tutorial! I have manually archived and would like auto archive. who do I remove the manual archive ? Or do I?

@diaasharkawy53 Жыл бұрын

great video ,can you provide video for click up and email screening

@nuralitaaryanirachman3928 3 жыл бұрын

Hei, I watched all your videos before bed everynight! And the next day I applied all you have taught. Can you please made a video about how to create MoM in excel in easy way everytime we write the notes/updates from meeting? Thank you so much!

@ahmedtareq5342 3 жыл бұрын

That is fantastic, I was always confused with autoArchive. Thank you for the easy explanation

@LeilaGharani 3 жыл бұрын

Glad it was helpful!

@haroonrasheed6651 3 жыл бұрын

Hi Friend If you are frustrated by spam and junk mail etc. I have a FREE solution Only write me, yes I’m very upset about Spam and junk mail, etc. just Mail me: roonkart@gmail.com

@janethturla5679 2 жыл бұрын

Is there anything you do not know? Great video as always! Thank you. ❤️

@LeilaGharani 2 жыл бұрын

Glad you liked it, Janeth!

@ShowbeYPainT 2 жыл бұрын

Thank you so much, I appreciate it. My question is that I regularly work on 2 devices: 1) My Laptop and 2) My PC. Can I copy the .pst file or Personal Folder from one device to be used with another device?

@temp78980 Жыл бұрын

Thanks for the tut. I did a manual archiving 'older than 1 May 2022'. What outlook did is duplicating the emails from my account to the archive folder. I was looking to move not copy, so the size reduce in the server. any further tips. Thank you

@ahmadsaid8594 Жыл бұрын

Hi Leila, Thank you for such great videos. I have moved my emails in outlook to a new data folder that's on my personal pc. The problem is that on my phone using gmail to access my email account still all emails are there!! How can I do please to do the same as on my pc so i can reduce the used space of my emails? Thank you

@galinmanolov395 7 ай бұрын

thanks

@tedsterrett7204 3 жыл бұрын

You're amazing... I like you!!!

@LeilaGharani 3 жыл бұрын

😊

@BlueBearOne Жыл бұрын

Great video (as always). Sadly, I didn't find the answer to the question I seek. I want to be able to select ONE email and then "delete all" emails from that one user WITHOUT making a permanent rule. I can't find this. Nor can I find the "sweep" option. Is this possible? Thanks!

@jasoncrerar5719 7 ай бұрын

Thank You Leila. Your videos are clearly explained and informative. Deserved a follow! What are your views wrt multiple email address? I’m a sitting director on multiple companies. Meaning an email address for each business, each on my outlook platform

@eznight25 4 ай бұрын

Thank you for the video. This is great information. However, all of these options create local PST files on 1 pc. How can an archive be setup between a laptop and a desktop, that use the exact same email accounts through Outlook ?

@EvertonGomesdaCunha 3 жыл бұрын

Thank you very much for the video. Could you teach us how to add a password to open Outlook and prevent someone from reading my emails?

@ezswan6880 Жыл бұрын

what if you have one drive and you have documents synced and backed up on onedrive? will your outlook archive file be capable of being read on another computer that also has that same onedrive synced?