3 Filters Every Gmail User Should Know! (Tips & Tricks)

Рет қаралды 125,275

Күн бұрын

Gmail filters can transform your email inbox in just seconds. In this video, Scott Friesen shows you how to set up 3 simple Gmail filters to reduce the amount of email clutter. Get ready for a cleaner inbox with these powerful tips.
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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Пікірлер: 160

@Simpletivity 4 жыл бұрын

Want to learn how to connect Gmail with Keep Notes and Google Calendar? Watch this video next: kzfaq.info/get/bejne/ps2gapadlrOrkX0.html

@landynerick2477 2 жыл бұрын

i know Im asking randomly but does any of you know of a way to log back into an Instagram account? I was dumb lost the account password. I appreciate any tricks you can give me

@lisanelson6246 4 жыл бұрын

High production values. Very easy to listen to. Thank you so much!

@TheTucsonJeff 3 жыл бұрын

Scott, your various tutorials on how to manage gmail are _really really helpful,_ and I've referred to them from time to time to refresh my memory on how to perform certain tasks. So, many thanks for these great uploads!!!

@AmosDomingo 4 жыл бұрын

This deserves a million views with all the Gmail account users that don't know how to organize their mail. Glad I've been a subscriber ever since and just use the search button on your channel whenever I needed something done. Thank you and keep it up!

@Simpletivity 4 жыл бұрын

Wow, thank you!

@earlspeigel8245 4 жыл бұрын

This filter is INCREDIBLE...Thank you for all you do!

@WilsonFelizardo 3 жыл бұрын

Hi, TY. I am Brazilian and I searched for this word filter in several videos. congratulations

@JamesStrickland 4 жыл бұрын

I love the video. I had no idea about adding the minus sign and brackets to allow emails from a sender bypass a filter. Great job!!!

@Simpletivity 4 жыл бұрын

Thanks, James. I hope you enjoy applying this to your own filters.

@NomadKev 3 жыл бұрын

Great job being concise, this a great option to having a clean inbox!

@nathangregory_ 3 жыл бұрын

Thank you very much for your direction and information. Keep up the GOOD work!!

@benbennemans 4 жыл бұрын

Your videos have had a big impact on the way I organize myself. I implemented your ABC system for my bookmarks, Google docs and also Email. I also followed your advice regarding organizing Google Keep. The tricks in this video also come in handy. Really wanted to thank you. You're awesome.

@Simpletivity 4 жыл бұрын

Ben, thank you so much for taking the time to share. I really appreciate your feedback and I'm so glad that you've benefited from my videos!

@mihirchavda7791 4 жыл бұрын

I appreciate your effort in educating others about using this application. Thank you. The lecture was precise and extremely beneficial.

@Simpletivity 4 жыл бұрын

You're very welcome!

@christiandevos9468 4 жыл бұрын

You can also apply a new filter tot previous mails. When you create the filter you can click the checkbox "also apply filter tot matching conversations"

@Simpletivity 4 жыл бұрын

Yes, that's a great tip as well. Thanks for sharing, Christian.

@JulianNeubert91 4 жыл бұрын

This really helped me, since my inbox is going crazy with 1k+ emails and I'm trying to get a system in. Also the video itself was a big, big help @Simpletivity

@JeffHarrison1960 4 жыл бұрын

Scott. Thank you. Hard to “filter out” which one I liked best. I immediately applied the newsletter (while you described it) as well as labels. Already made my inbox more manageable...thank you.

@Simpletivity 4 жыл бұрын

Fantastic!

@fiskz 4 жыл бұрын

I appreciate seeing you include the "unsubscribe" filter trick, I've been doing this for years. I created a label called clutter to capture those emails.

@Simpletivity 4 жыл бұрын

Glad to hear that you've been benefiting from this!

@ttaylortube 4 жыл бұрын

That was great - already getting more organized --- thanks so much

@Simpletivity 4 жыл бұрын

You are so welcome!

@anandkrishvvenkat5644 3 жыл бұрын

Thank you Scott, Very insightful. 1. automatically adding label. 2.move emails from a specific sender . 3. To to List.

@Simpletivity 3 жыл бұрын

Glad it was helpful!

@RestorationRanchHealing 4 жыл бұрын

This is such a great email to gain control of the emails. I have currently 6 email addresses and one is so out of control at over 55, 000 emails lol yep. The one I am working in my ministry now - I actually was able to utilized all of the filters above that you explained. This is so wonderful I feel not so overwhelmed now. Thank you.

@Simpletivity 4 жыл бұрын

You are most welcome!

@spillledcarryout Жыл бұрын

Thank you so much for your help! I have to admit : had to force myself to watch because, as many of us probably, we think we know everything...so glad I was soo very wrong. I would never have thought about those micro font search items in the emails. You have enabled me to achieve actual inbox zero. The time savings is amazing- no longer going through like a robot and deleting spammy junky stuff. And I was only through half of your video. I will force myself to finish it :). Again, many thanks!!

@Simpletivity Жыл бұрын

Glad it was helpful! And thanks for sticking with it!

@willieward7419 2 жыл бұрын

Great information and presentation.

@christelsoetekouw3407 4 жыл бұрын

minus and brackets was new to me. And tip 3 is also handy. I sent myself quick reminders sometimes. Mostly when I'm remembering something important or I have a good idea while I'm in the train or bus. It's easy to have those all together. I also use the snooze for email a lot since I saw your video about that. So I'll be reminded at the right time! Awesome tips Scot.

@Simpletivity 4 жыл бұрын

You are very welcome, Christel. Thanks so much for sharing your comments!

@arlenemurphy804 Жыл бұрын

You explain beautifully. I am 77 and love to learn. Thank you so much

@Simpletivity Жыл бұрын

You are so welcome! And thank you for taking the time to share!

@srm618 Жыл бұрын

Great suggestion about unscribing filter! Thanks

@gaziabdullah8016 3 жыл бұрын

Most underrated channel Really appreciate you

@Simpletivity 3 жыл бұрын

Thank you so much 😀

@argenisaguilar9045 3 жыл бұрын

I think your videos are very helpful and the subjects are clearly explained, thanks so much.

@Simpletivity 3 жыл бұрын

You're very welcome!

@stevenfaehrmann1088 2 жыл бұрын

Fantastic tips.. will use all of them

@Simpletivity 2 жыл бұрын

Glad it was helpful!

@himalayasurveillancesoluti6534 Жыл бұрын

Zabardast Bhai saab

@chubbiansyahq8378 3 жыл бұрын

Thanks for any advice in google suite. I hope yoi and family have a good life

@BabyZaira1 2 жыл бұрын

Thank you! Clear and to the point.

@Simpletivity 2 жыл бұрын

You're welcome!

@miltonbrownrigg8409 3 жыл бұрын

Great Scott, now I've created folder & label for specific emails, how do I remove existing emails from inbox to that folder.

@tarigawad2916 4 жыл бұрын

Amazing explanation and pronunciation thanks Scott

@Simpletivity 4 жыл бұрын

My pleasure!

@DarkMoonDroid 4 жыл бұрын

This is gold. Thank you!

@Simpletivity 4 жыл бұрын

You're welcome, Jennifer.

@ushakarkeerthi9974 2 жыл бұрын

Thank you for your excellent and useful video. Thanks for helping me.

@Simpletivity 2 жыл бұрын

You are most welcome

@janiceevans3850 4 жыл бұрын

it's helpful as always,nd i didn't knew this before as usual, thanks good job for letting me know

@Simpletivity 4 жыл бұрын

Happy to help!

@amosb1452 Жыл бұрын

using labels is a game changer!

@Simpletivity Жыл бұрын

You said it, Amos.

@mohsinfareed1797 4 жыл бұрын

Great as usual . Thanks for all the effort

@Simpletivity 4 жыл бұрын

You are most welcome!

@awsnmsecretary7046 2 жыл бұрын

Hi Scott. Thanks for your help. Would like to color code my in box. How do I do that?

@gabiberries 4 жыл бұрын

Fantastic tips! Thank You :)

@Simpletivity 4 жыл бұрын

You're welcome!

@rajeevgosavi4514 3 жыл бұрын

VERY GOOD TIPS AND THANKS . HOWEVER DO WE GWT ANY INDICATIONS WHEN NEW MESSAGES ARRIVE IN FILTERED LABELS. IFNO, THEN HOW TO ACTIVATE.

@weshumphrey6299 4 жыл бұрын

I now understand archiving. Thanks.

@Simpletivity 4 жыл бұрын

You're welcome!

@jeffreydmc813 3 жыл бұрын

Outstanding

@LauriSolvb 3 жыл бұрын

We have downsized at my office and my responsibilities has expanded to different areas, right now I am getting e-mails and updates from three different positions (that now are compressed in one) so I have to completely change the way my inbox functions.. I think the filters can work well. That they skip my inbox and I open that folder when I am going to work with that area.

@malinikikkeri6648 2 жыл бұрын

Thanks a ton for these tips! Really helped me organize my Gmail inbox which looked like a trash over the few years. It would be great if you could answer this question - I wanna apply the filter to all the mail currently in my Inbox to a label, however, I want the future emails from that sender to land in my inbox only, so that I can review it and then manually move it to the label. How do I do that?

@BAMentor 4 жыл бұрын

Very nice tips...Like to hear you and watch your videos...Thanks for your guidance..

@Simpletivity 4 жыл бұрын

Thanks and welcome

@CynsCorner 4 жыл бұрын

This is brilliant - thank you!

@Simpletivity 4 жыл бұрын

You're very welcome.

@TechXpert360 4 жыл бұрын

The second filter makes life simple But I wanted the to do list mails always showing as pinned and should be listed on top before other emails not dependent on date

@FelixOnn1 3 жыл бұрын

Nice video! Please, help me with a thing: If I put some words in the 'Has the words', it will filter the messages that has ALL the specific words or the ones that have just 1 or more of it?

@annecrosbygaudetmusic 4 жыл бұрын

Love your channel! So helpful!

@Simpletivity 4 жыл бұрын

Thanks, Anne. I really enjoy your harp music!

@annecrosbygaudetmusic 4 жыл бұрын

Simpletivity Nice of you to pop over!

@perstamDallas 4 жыл бұрын

These are great ideas, but how do I show all labels in the left sidebar? Also, how do I move the labels I created so they appear just after inbox?

@philipwong1114 4 жыл бұрын

Thank you

@steves7162 2 жыл бұрын

My Filter/labels list is out of control and I am trying to organize it. Is there anyway I can put all the filtered emails I no longer want to see but want to keep into one label (i case I have to do an archive search) and then drag and place the ones I want to see up towards the top so I do not have to scroll up and down to see the filter/labels (basically organize it)

@majchrke1 2 жыл бұрын

This is a great video with good information. However I would like to take it further. I get tons of SPAM emails every day. A lot of them have the same names but different addresses. I tried to put just the name in to create a filter but it doesn't seem to work. What should I be doing? I appreciate your help here.

@amitsinghtomar1980 2 жыл бұрын

Thanks

@raghavendraraghu5811 Жыл бұрын

I created labels, but i am not getting notification when an email comes to that particular label how to enable the notifications on macbook

@davidmontgomery874 9 ай бұрын

Hello, Can you please tell me how I can remove emails from a designated label preceding a certain date? For example: under a Label called: Automotive Related I would like to delete all emails prior to 2022/01/01. Is there a way I can use a filter to accomplish this? Many thanks in advance!

@marcusmors8485 4 жыл бұрын

what happened to assistant.to in 2020? They have been acquired by Cirrus Insight and now they are selling all the pack( with assistant.to) Scott Friesen, what google extention do you recommend instead of assistant.to? bro, am so sad :C

@asia-88 4 жыл бұрын

Sasha 1 second ago The problem is how to organize the Filter list itself. I have a long list of filters. Anyone knows how to organize it alphabetically or by the days ? Thanks!

@TheMapDoc 4 жыл бұрын

Great tips as usual, Scott! BTW, I wish you would do a real review of Workflowy. You did do a "live" review but you really need to examine in much more detail and use your imagination on how to use it. It has become my "Mind Manager" after years of using Todoist, Google Tasks, Google Keep, etc. etc.

@Simpletivity 4 жыл бұрын

Great suggestion!

@baberuth5872 3 жыл бұрын

If I create a label and send inbox email to that label how do I get the inbox email to delete?

@kml2955 4 жыл бұрын

How can I apply different colors to my email list in my inbox?

@MZ-xy5kr 4 жыл бұрын

Scott, since this pandemic has struck I have notice dozens of spam email showing up in my inbox. All of them are coming from the Sweden (.se) domain. In the gmail filters can I filter out all email sent from the (.se) domain? I have never done business with anyone in Sweden and probably never will. So in the from box can I just put *.se to have all of them immediately deleted and sent to trash?

@misterjonagency 4 жыл бұрын

informative video its so helpful.. where did you learn that minus sign thing ?

@Simpletivity 4 жыл бұрын

You can see all of the search operators here: support.google.com/mail/answer/7190?hl=en

@anilthakkar2372 2 жыл бұрын

@@Simpletivity This link is really very helpful......Thanks for the link😄

@Puff19 3 жыл бұрын

i did this but i dont get notifications. how do i get notifications even if its going to the labels?

@asia-88 4 жыл бұрын

How to organize filters, alphabetically or by date or .... ?

@lag1ty684 3 жыл бұрын

so if you chose delete then the mail from this address will never show up?

@rosaliefaso6679 4 жыл бұрын

i have been trying for four days to get nonlibe to my gmail account, with all the help i think ik nfinally made it.

@Millarayr 3 жыл бұрын

Wonderful video. As the others you make. I have a doubt, How could I undo the filter? Sorry for my English :)

@uruppy1406 3 жыл бұрын

You can go back to settings and delete the filter

@buyhouse4757 3 жыл бұрын

How do you move sent emails into a label?

@TechnicalUstad 4 жыл бұрын

Thanks sir

@Simpletivity 4 жыл бұрын

You are most welcome!

@loveshearing8483 3 жыл бұрын

Love your voice

@Simpletivity 3 жыл бұрын

Love your comment.

@hannahdanilova9210 4 жыл бұрын

thanks so much! can you help me, please? Is it possible to create a filter with several email addresses with different domains? Does the operator OR works for that? Do i need to put every email in brackets? Thank you! Also If I want to add a filter with both FROM and TO (with the same email address) is it possible? I just can't find video explaining this )

@hannahdanilova9210 4 жыл бұрын

update! i found it in video of 2011 year ) kzfaq.info/get/bejne/ebNzYKuIv5qyYaM.html you need to put | between email addresses

@renatoa.chira-farfan7825 3 жыл бұрын

While creating a filter, can you put multiple words, say in the "has the words" section in the filter?

@lucasleite1145 Жыл бұрын

would like to know as well

@Meche697 3 жыл бұрын

missed a very important item, that you skimmed over ... how do you filter MULTIPLE addresses (typically domains) in one filter. Use your example, NEWSLETTER. I have more than one newsletter I want to filter. I don't want to create individual filters for each newsletter. I want use THIS filter and add/delete as I go. I've read you use () with the OR operator or {} but have not been able to make it work

@jeridobson5459 2 жыл бұрын

i don't have an annotate button while I am screen sharing.

@sudaragi3244 3 жыл бұрын

Can I give in filter more than one email address in field "FROM" ? f.e: 3 or 4 addresses? thanks a lot

@Simpletivity 3 жыл бұрын

Yes, absolutely.

@kishoriradha5533 3 жыл бұрын

How about filter in sentbox?

@shermbenson340 4 жыл бұрын

My comment of several hours ago about having problems with email labeling has disappeared. Why is it not being displayed? It looks like I'm the only commenter having problems.

@HarryOrenstein 4 жыл бұрын

@Simpletivity How does this structure play-through to the Gmail Android Mobile App?

@Simpletivity 4 жыл бұрын

Filters created on the desktop version will behave the same way on the mobile version.

@HarryOrenstein 4 жыл бұрын

@@Simpletivity Can one set-up filters or similar on mobile apps that will play-through to laptop, etc

@Simpletivity 4 жыл бұрын

@@HarryOrenstein Filters cannot be set up within the Gmail app. But any filters you create will apply everywhere (desktop and mobile).

@kenishathomas4660 4 жыл бұрын

Hi, I am trying to delete a filter some existing emails. How is that done?

@Simpletivity 4 жыл бұрын

Click on Settings and then select Filters to edit or remove.

@marcelkuster9537 4 жыл бұрын

Great video Scott! Good way to introduce filters. Learn the minus sign. I think you should do a follow up. Because there is more to do. For example. You can add a plus sign (+) in your mailadres and filter on that. Example+newsletter@gmail and example@gmail will arrive in the same inbox. For your third tip. It's also possible to change your inbox. My inbox has 4 parts. The first 3 has specific labels. The last one is my inbox. Keep up the good work! Love watching your videos :)

@JulianNeubert91 4 жыл бұрын

@Marcel Kuster Hey mate, can you tell me more about how to seperate your inbox in multiple parts?

@Simpletivity 4 жыл бұрын

Thanks so much for the additional tips and suggestions!

@marcelkuster9537 4 жыл бұрын

@@JulianNeubert91 Go to settings - > inbox - > inbox type Choose priority inbox. I think you will figure out how it works :)

@richiegangwani4940 Жыл бұрын

you should also guide, how to apply rule, I mean the bunch of emails which I already got - how to send it in specific folder :(

@Gratusgratus 4 жыл бұрын

Scott, why did you mention CNN as an example of incoming mail? I was so shocked! More to the point: I am not having much success, following your steps in filters 1 and 2. Possibly I want something to change NOW in my inbox, and the filters are, as you said, for FUTURE incoming e-mails. A nice day! As they say in South Africa: Lekker dag!

@NiteshRajputCool 3 жыл бұрын

meri inbox ki mai agr mai frwd kardu to vo inbox mai show nahi hoti mai sirf send box mai hi show hoti hai mai aisa kya karu ki vo inbox mai bhi show kare plz help me

@motoojatt4153 3 жыл бұрын

7:55

@paulstout6235 3 жыл бұрын

You need to preface this with the disclaimer that these tips only work with the on-line version of Gmail, not with any other versions.

@bthivierge 4 жыл бұрын

These are (parentheses) not brackets. These [are brackets]. Thanks for the vid! 😊

@Simpletivity 4 жыл бұрын

You are correct! My bad.

@abhishekdhanraj1208 Жыл бұрын

creating filter from 2 people is not working. The one you explained at exact 9:30

@DieTabbi 2 жыл бұрын

As 99.9% of YT you didn‘t explain how the filter works on existing emails! You explained only how to filter and label NEW incoming mails. BUT how the hell can we „move“ all existing emails from Incoming label to another? Most email programs do this easily. Filter the email and than move them to specific folder.