How to use Gmail Filters like a Pro! (Tutorial)

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How to use Gmail Filters like a Pro! (Tutorial)

Рет қаралды 284,048

Күн бұрын

Gmail filters make managing your email so much easier! In this tutorial, Scott Friesen shows you how to create, edit, and delete filters so that you can become the master of your Gmail inbox.
✅ Get organized with Google at Streamline Academy. Start your 30-day FREE trial: www.simpletivi...
How to Save Time with Gmail Templates: • How to Save Time with ...
00:00 Why Gmail Filters are Important
01:15 How to Create a Filter in Gmail Search Bar
02:35 How to Create a Filter from an email message
03:29 Understanding the Gmail Filter Criteria
06:05 How to apply Gmail filters to previous emails
07:12 How to use filter to apply labels in Gmail inbox
09:29 How to change the color of Gmail labels
10:24 How to Edit and Delete Gmail Filters
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Facebook: / simpletivity
LinkedIn: / scottdfriesen
Twitter: / scottdfriesen
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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#simpletivity #gmail #filters

Пікірлер: 295

@Simpletivity 3 жыл бұрын

Subscribe to the Simpletivity newsletter & get your FREE To-Do List guide: www.simpletivity.com/free

@talhaamir9023 3 жыл бұрын

It has been a month following this channel and it has made me 50% more productive than I was before. Thanks a Lot 💖

@leslie6189 Жыл бұрын

ents Add a comment... Leslie 1 second ago SCOTT - I am a person with neurodiversity, and need to set up voice memo emails. (not voice to text) I have been struggling with this for almost 2 years. Keep spending a few hours here and there, but can't figure it out. Spent 3.5 hours today alone. Found 2 types of voice Memos today.. Mote and voice.. But can't get either of them working. I have a haiwei media pad tablet. And I may soon have access to a refurbished laptop.. But the tablet is my go-to. Could you do a video about this?

@leslie6189 Жыл бұрын

Due to my neurodiversity, crafting a single email can take hours, but voicemails take minutes... So from an accessibility standpoint.. Being able to use voice emails would change my life and ability to interact with ease... Please, a video? It's good for everybody too, as being able to send voice emails is super time-efficient and ensures messages are perceived with the tone intended.. Which helps both business and personal communications

@Simpletivity Жыл бұрын

@@leslie6189 Great suggestion, Leslie. Thank you so much for your input!

@vidpride 3 жыл бұрын

Why am I just knowing about this! Now, my messy Gmail will look great. Thanks! 😍

@Simpletivity 3 жыл бұрын

You are most welcome. Thanks for watching!

@jasonspeck7113 2 жыл бұрын

You're really very skilled in delivering just the important information at the right pace (for me) with enough voice animation to keep us engaged. I didn't need to skip forward at all and I watched it all to the end even though it was not my intention. Dope skillz, good sir.

@MsGnor 2 ай бұрын

6:00 omg, you can't imagine how long it took to find this nugget of gold ... how to freaking declutter inbox using labels ... THANK YOU CHAMPION LIFE-SAVER 🙏🌈🥰💝

@luvzdogz 2 жыл бұрын

As a long time Outlook user where "rules" are easy to create, I was really frustrated trying to find the equivalent in Gmail. THANK YOU for this video!!

@apocalypticbean 3 жыл бұрын

How dare you be such a legend?

@samedayeditfilmsandtciphot1275 Жыл бұрын

Wow! You just made my email headaches much more manageable. I have even missed client emails because there are so many newsletters and others trying to get my limited attention that I can't see the important things in the inbox. Your explanation was clear, simple, and to the point. Thanks for making the video and helping!

@Simpletivity Жыл бұрын

You are so welcome!

@antoinettedavis115 2 жыл бұрын

This is exactly what I needed. And, your video was brief and straight to the point. Thank you!

@miltonbrownrigg8409 3 жыл бұрын

Covered all topics I needed. This is my favourite channel

@Simpletivity 3 жыл бұрын

Thanks for saying so, Milton.

@darius-b 3 жыл бұрын

Thanks Scott. I've used Gmail filters for years. I've just checked out of curiosity...and I'm astounded to see that I have 569 filters! 😮

@Simpletivity 3 жыл бұрын

Wow, Darius. I'll have to start calling you the Filter Master!

@ghadghudi7737 3 жыл бұрын

Scott you just taught me how to unclutter my life in gmail. I love your educational videos. Thank you

@Simpletivity 3 жыл бұрын

You are so welcome! Wishing you all the best with your new filtered setup!

@stephaniemoneymindshift 3 жыл бұрын

You are helping my ADHD issues more than you know!!!

@jpal1080 3 жыл бұрын

You have no idea how much I needed this video right now! Thanks so much and I will start using these tips TODAY.👍

@Simpletivity 3 жыл бұрын

So glad that you could find this video at the right time!

@michaelwhisman2479 2 жыл бұрын

Thank you. I now have a lot more organization and productivity out of my Gmail.

@Simpletivity 2 жыл бұрын

Wonderful!

@alricohn 2 жыл бұрын

Thank you there! After missing a couple of important emails just because my inbox wasn't organised I was traumatised XD, it will be a serious help. Thanks again!

@Simpletivity 2 жыл бұрын

You're welcome!!

@sanguinj 3 жыл бұрын

Wow..Finally, my gmail will be organized. Great video! Thanks to you Scott...Every gmail user must see this video....!!!

@Simpletivity 3 жыл бұрын

You are very welcome!

@markeldcarter 6 ай бұрын

Man you made it easy. Every other video I saw made it super complex.

@Simpletivity 6 ай бұрын

I'm so glad you found this helpful. Thanks for sharing!

@acballard 2 жыл бұрын

Thank you for this video!!! I have been on a tear trying to simplify my digital life and my gmail inbox has been a main source of frustration. Just recently found out that you could do this with an outlook inbox and was like I wonder....... This video was a lot of help for sure.

@Simpletivity 2 жыл бұрын

You're so welcome!

@dwiarko442 3 жыл бұрын

ur voice is unique...it reminds me on ring announcer when i watch boxing

@BerylLudwig73 5 ай бұрын

Thanks for a perfectly done video. You speak clearly and at the right tempo. Easy to understand and quickly learn...

@Simpletivity 5 ай бұрын

I'm so glad you enjoyed this video. Thanks for watching!

@zarkosrzic86 Жыл бұрын

Thank you, Scott! It is very simple when you explain things.

@marcoytciao 2 жыл бұрын

subscribed and like, simple and straightforward explanation, no headaches trying to understand anything, plus a lot of professionalism!

@Simpletivity 2 жыл бұрын

Thanks for subbing, Marco!

@user-on8wp2sc7q 5 ай бұрын

your tutorials are great ,thank you!

@Simpletivity 5 ай бұрын

You are welcome! Thanks so much for sharing.

@charlesbell6634 2 жыл бұрын

a lifesaver. Thank you so much

@Simpletivity 2 жыл бұрын

You're welcome!

@SachinNishil 2 жыл бұрын

Love how clear and professional you sounded, thank you!

@Simpletivity 2 жыл бұрын

Thank you too!

@atanaciorancillo4776 4 ай бұрын

Appreciate you for Sharing!

@Simpletivity 4 ай бұрын

My pleasure! Thanks for watching.

@edizzyzantua2416 Жыл бұрын

comprehensive instructions. Thank you.

@dfxdfx5368 2 жыл бұрын

This was illuminating, Scott.

@mohsenhabibian301 3 ай бұрын

Very helpful. Thank you very much

@Simpletivity 3 ай бұрын

You are most welcome!

@steveworrell5377 3 жыл бұрын

Great job Scott! Very informative. Thank you for presenting!

@Simpletivity 3 жыл бұрын

Glad it was helpful!

@teachersugarfromkoobits7388 Жыл бұрын

oh my!! Thank you for this my inbox is always full thanks

@Simpletivity Жыл бұрын

Any time!

@Ruth_Rich 2 жыл бұрын

This is so helpful. Thank you!!!!

@Simpletivity 2 жыл бұрын

You're so welcome!

@weaya47 2 жыл бұрын

you are the god, saved so much time.

@carlavelloso6469 3 жыл бұрын

Uauuuuuuuuu!!! I was spending a lot of time with my mail box. I love Simpletivity!!! 👏🏻👏🏻👏🏻👏🏻👏🏻👏🏻👏🏻

@Simpletivity 3 жыл бұрын

Thanks so much!

@-Derp- Жыл бұрын

Thank you sir, great tutorial.

@Simpletivity Жыл бұрын

So glad that you enjoyed this video. You're welcome!

@sandrajonah3676 2 ай бұрын

Yep! He’s a teacher. An excellent one!

@Simpletivity 2 ай бұрын

Glad you think so. Thanks!

@VirtuallyTrulyYours 3 жыл бұрын

Thanks again, Scott. You really add value to my day. Well done!

@Simpletivity 3 жыл бұрын

You are most welcome, Mimi. Wishing you all the best!

@deborahwilliams6887 4 ай бұрын

Thank you so much!😊

@Simpletivity 4 ай бұрын

You're welcome 😊

@doveandolive1153 2 жыл бұрын

This was very helpful, now off I go to set up/clean up my inbox!

@Simpletivity 2 жыл бұрын

Wishing you all the best Barbara as you reorganize your inbox!

@marystovall9290 5 ай бұрын

I loved ❤it massive of value keep doing this great work

@Simpletivity 5 ай бұрын

So glad to hear that. Thanks for sharing!

@RoyDanby 3 жыл бұрын

Very helpful and presented in a clear and easy to follow way. Thank you.

@defan2105 Жыл бұрын

Very good! Bravo

@YourDelawareHome 8 ай бұрын

Extremely helpful. thanks. "What really matters is what you learn AFTER you think you know it all!" I will share your channel and info with my real estate students. 👋

@sneakybobby Жыл бұрын

How do you filter messages like these to spam

@mariijapalazovska7934 2 жыл бұрын

Thank you!

@stirlingventuregroup 9 ай бұрын

Thanks for the clarity!

@Simpletivity 9 ай бұрын

My pleasure! Thanks for watching!

@anandkulkarni4282 Жыл бұрын

Thank You! The video has a quality content and apt explanation.

@JBblondin 3 жыл бұрын

Thanks a lot, it will really help me get more done, quickly ;) I will recommand this video to friends and colleagues

@christianlordlabusonboniel5052 2 жыл бұрын

Been waiting for this very helpful video....thanks sir!

@Simpletivity 2 жыл бұрын

Glad it was helpful!

@awesometaxes 2 жыл бұрын

Thank you so much, I was paying someone to do this for me. You explained this so well and helped my life.

@Reginald_D 2 жыл бұрын

this is a great video ,i've learn a lot form it. thanks

@Simpletivity 2 жыл бұрын

Glad to hear it!

@kenhamroaladdin9212 Жыл бұрын

Great presentation.

@Simpletivity Жыл бұрын

Thanks, Ken!

@David-wk3yt 8 ай бұрын

THE BEST!!!

@mayurlakhadive Жыл бұрын

Very good tutorial!

@Simpletivity Жыл бұрын

Thanks a lot!

@graphicsbyteUSA 2 жыл бұрын

Great video, I had to relearn how to do some of this.

@Simpletivity 2 жыл бұрын

Glad I could help

@mirzabaig8121 5 ай бұрын

Finally! Somebody know what they are talking about

@Simpletivity 5 ай бұрын

I'm glad you found this useful! Thanks.

@LillianGreenHiLilly Жыл бұрын

Brilliant. Thank you. Your instructions are invaluable. Also thank you for making everything so clear and specific. Subscribed

@Simpletivity Жыл бұрын

You are so very welcome, Lillian. Thanks for subscribing!

@RahimAhmad-ko8hz Жыл бұрын

Thanks , really a great help

@Simpletivity Жыл бұрын

You're welcome!

@robertsuero4008 3 жыл бұрын

I've been waiting for a video like this for YEARS!!! LOL Thanks buddy, keep up the good work!! I subscribed and click on the Bell icon so I can get all your future videos.

@zoeobrien2083 2 жыл бұрын

Great, thank you. Straightforward and you clarified potential questions going along at perfect times!

@MsBokya28 2 жыл бұрын

A lot of videos like this I've watched but this video make me understood, so because of that it makes me subscribed your channel. More videos about Gmail please. I am a new learning about Gmail so I'm hoping you can share more like this. Thank you. God Bless.

@1976kanthi 3 жыл бұрын

Nice! Didn’t know that filters were a thing in gmail. Thanks for the video!

@phoenixphi9318 3 жыл бұрын

Thank you for this easy to follow tutorial, Scott - I feel more empowered than ever before to be able to handle my Gmail inbox! I don't foresee having trouble managing it ever again. All the best.

@Simpletivity 3 жыл бұрын

You're very welcome!

@nalininarchonai6908 3 жыл бұрын

very Helpful thank you

@Simpletivity 3 жыл бұрын

You're welcome!

@real_user_experience 3 жыл бұрын

Thank you! My email look good and organized. Time saving!

@Simpletivity 3 жыл бұрын

You're welcome!

@bobowens3837 5 ай бұрын

Great video!

@Simpletivity 5 ай бұрын

Thanks!

@iteshprajapati 6 ай бұрын

thanks for such a great video

@Simpletivity 6 ай бұрын

You are so welcome!

@jubyloo2 Жыл бұрын

Exactly what I was looking for. Thank you!

@BabuBakthavachalam 5 ай бұрын

Thank you

@Simpletivity 5 ай бұрын

You're welcome

@bonnytiley3998 2 жыл бұрын

Very helpful! Thank you! Very clear directions and speech. My email has been driving me nuts and I only knew of the long way to create filters (which was 😖) this will help so much!

@DrMeowWoof 2 жыл бұрын

Great tips. Thank you

@rayholding 20 күн бұрын

extremely instructive and helpful..I have 181,000 emails built over the years. Is there any way I can delete whole batches say Delete everything prior to 2020. rather than spend hours deleting them one by one , starting from cirrent date and working backwards? I have been warned that I am approaching capacity. Any ideas guys?

@Simpletivity 17 күн бұрын

This video should help you out: www.simpletivity.com/blog/how-to-free-up-space-in-gmail-drive-google-one-storage

@koushikbhattacharya832 3 жыл бұрын

Thank u so much

@rickharold7884 3 жыл бұрын

Awesome. Filters rock ! Thx

@jrvelleri923 Жыл бұрын

Great Video! It helped me set up my Gmail for ease of use! One and done 😎

@Simpletivity Жыл бұрын

Great to hear!

@sahej97 2 жыл бұрын

So damn helpful video after scouring through numerous blogs on internet

@Anikvikram 2 жыл бұрын

Marvelous

@CY-ZG 2 жыл бұрын

very helpful , thank you

@leearmitage8363 2 жыл бұрын

Excellent On target and helpful

@mahmudulhasan2979 2 жыл бұрын

Thanks buddy. Deleted almost 2000 email :)

@Simpletivity 2 жыл бұрын

Glad I could help

@builtbyrhondy1111 3 жыл бұрын

Great video and explanations. Thank you!

@Simpletivity 3 жыл бұрын

You are welcome!

@Maqalicious0815 3 жыл бұрын

Very good and easy to understand! Thanks

@Simpletivity 3 жыл бұрын

Glad to hear that!

@stacyc4970 3 жыл бұрын

How do you add multiple email addresses to the same filter?

@GrampianLettingsLtd Жыл бұрын

Having a similar question: how to add multiple KEYWORDS to the SUBJECT line, so we would only need to create 1 filter for a few purposes. Maybe you figured this out? Would be much apprecaited.

@shakti.rathore Жыл бұрын

Use the ; i believe

@AceofDlamonds 2 жыл бұрын

Very helpful and I should have seen this video back when it was uploaded! Cheers.

@roxcastaneda 3 жыл бұрын

what happens if you have created many filters. How do you find one specific label on the settings panel?

@inoobbeyt1031 Жыл бұрын

damn !!! most useful video on internet

@Simpletivity Жыл бұрын

So glad that you think so!

@jjc355 3 жыл бұрын

Love your videos! Thanks

@Simpletivity 3 жыл бұрын

Thanks for watching!

@smartguy3k 3 жыл бұрын

Super! covered everything almost in this video. Thanks

@BorisNVM Жыл бұрын

Love it

@kellythayer4970 9 ай бұрын

Good tutorial. I was looking how to send to junk mail, not archive and not delete. Would appreciate directions on this.

@spk.777 Жыл бұрын

Wonderful

@Simpletivity Жыл бұрын

Thank you

@milanfan81 2 жыл бұрын

Works in 2022. Thanks

@faithbrown9316 3 жыл бұрын

In your last point of making some emails urgent, what do you recommend doing with the emails once the action has been taken? I no longer want the email in my inbox or in my URGENT label. Would you then move it to another label if you may possibly need to reference it in the future?

@Simpletivity 3 жыл бұрын

I would typically archive the message and remove the label. But you could change the label if it was easier to retrieve in the future.

@ciaobb2 Жыл бұрын

Thanks for making the video - I use the filter function every week! How can I do the same thing using an iPad ? I haven't been able to find the same 3-dot button using iPad or iPhone. Help!

@siddharthsingh5829 6 ай бұрын

Thankyou so much...😊😊😊

@roxcastaneda 3 жыл бұрын

Please make a video about modifying existing filters. I have made too many and it is difficult to find it in the filters list in order to modify one of them.

@itz4u 2 жыл бұрын

Fantastic instructional!! Thanks

@joemoeller1442 4 ай бұрын

If I make a filter with multiple addresses in the "from", does it apply the filter to messages from any of those? Or does it do something like apply the filter if it's a conversation with all the addresses? I want the same action to apply to several senders.