Automate Microsoft Teams Members Lists Generation with Power Automate. No Coding Required.

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Joel Ting

Joel Ting

Күн бұрын

In this step-by-step tutorial, learn how to use Power Automate to generate Microsoft Teams Members List with a click of a button.
00:00 Introduction to the video
00:23 Navigate to flow.microsoft.com and build an instant cloud flow
00:50 Basic structure of the automated flow
03:23 Copy CSV table over to Excel
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Пікірлер: 28
@ashwinkmr5735
@ashwinkmr5735 3 жыл бұрын
Very interesting! Not much is known about Power Automate, also now that it has become free it makes it more accessible. Please make more!
@shirishasangena
@shirishasangena 3 жыл бұрын
But he is going too fast
@Remixah2008
@Remixah2008 Жыл бұрын
Hello, thanks for the tutorial. It helped me a lot through the basics in Power Automate. I would like to query multiple AzureAD groups. The number of members should be displayed next to the group names in a csv file. Do you have an idea how I can realize this? Is it possible to query the groups using a prefix or do I have to enter the ID for each group? I've already managed to display the names of the members of an AzureAD group. (AzureAD "Get Group members") Thank you very much!! :)
@JoelTing
@JoelTing Жыл бұрын
Hi Remixah. You can try getting your list of group using the "List Groups" action. Then, check the prefix, using conditions, if the prefix is XXX, then perform put it into the csv table, else just ignore. For the number of members, just do a count to the output of the group member list generated from "List Group Members" action.
@Dany-ns6hg
@Dany-ns6hg 3 жыл бұрын
Do you have any tool which can add list of team members from excel to teams group?
@JoelTing
@JoelTing 3 жыл бұрын
Hi Dany, you can do that by using "List rows present in a table" action to retrieve the list of emails to be added from Excel, then use "add a member to a team" to add the emails into the list. Hope this helps.
@RebellionSiam
@RebellionSiam 10 ай бұрын
Hi! Thank you this is very helpful. Do you know how to do that but for members of a Teams channel? Thank you
@JoelTing
@JoelTing 10 ай бұрын
Hi there, from what I understand, List group members action could only get members in units of team and not channel. I am not aware of alternatives that can get the Teams channel members
@RebellionSiam
@RebellionSiam 10 ай бұрын
Yes that's what I ended up confirming 😔 Thank you so much for response and your videos!
@davidm2143
@davidm2143 2 жыл бұрын
Thank you for this. Is it possible to use PA to copy Teams content from one Team into a new Teams?
@JoelTing
@JoelTing 2 жыл бұрын
Hi David, if it's just a transfer of chat without attachment, then it's quite simple and possible to do. However, if attachments is involved, it's still possible, but additional steps are needed (custom connector needs to be created) as the native Microsoft Teams connector do not include the feature of posting a message with attachment.
@davidm2143
@davidm2143 2 жыл бұрын
@@JoelTing Hi Joel, I wasn't thinking of copying chat. I was thinking of copying resources (files and third party apps). If Teams is being used in an educational setting, and a teacher wishes to clone a Teams site (files, folders and digital embeds) and add a different cohort of students, the current set up in Teams does not permit this.That means a teacher has a huge overhead to manually create the same resources for a different class.
@JoelTing
@JoelTing 2 жыл бұрын
@@davidm2143 Hi David, from my understanding, you can Create Teams and use existing Teams as a template which copies channels, apps and the tabs. To copy files over, you can try looking into the Sharepoint of the team you are copying, highlight all the folders and copy them over to your new teams. It's 2 different steps though. Not really automated.
@davidm2143
@davidm2143 2 жыл бұрын
@@JoelTing Hi Joel, I'm thinking of embeds. Let's say you want to embed a KZfaq video, a form as a quiz, and a third party app (for example Planet eStream). All three of those applications embed sweetly into the chat area. If you wanted to clone that Team and replicate those 3 applications, Teams is not set up to do this yet. If a Teacher wants to create a template (including the fore mentioned 3 applications) and replicate that to say 15 other Teams, the teacher will have to create 15 teams and embed at least 2 of those apllications, 15 times. While the teacher can utilise the channel and Tab structure already set up from the template, he or she will not be able to bring those 3 embedded applications through to all 15 Teams. Obviously the more content there is embedded, will present a greater overhead when attempting to roll it out. Microsoft need a solution for this to make Teams/O365 competetive with other Learning Managment Systems. If you know of a work around with Automate or PowerShell, I would love to see you do a video on it?
@DS-ol6nc
@DS-ol6nc 2 жыл бұрын
If I'm member of the team that team info also I get? Or only in team which im a owner
@JoelTing
@JoelTing 2 жыл бұрын
Hi D S, yes. You will be able to get the team info that you are a member as well. You will get the choice to select them under the 'List Group Members' step. If you are trying to run a report of all the groups and you owned and belongs to, instead of 'List groups that I own', use 'List groups that I own and belongs to'
@merbond007
@merbond007 2 жыл бұрын
Is there a way to have an excel table updated when a Team member is added or deleted so that the Team roster is kept up to date after you create the first member list in excel?
@JoelTing
@JoelTing 2 жыл бұрын
Hi merbond007, Yes, that's possible, just set an automated flow to get triggered when a new team member is added or new team member is removed, then add an Excel row in the created file that content the member list or remove the Excel row in the case of removal. Hope this helps.
@Dany-ns6hg
@Dany-ns6hg 3 жыл бұрын
Quite insightful but How do we import this in excel instead creating csv?
@JoelTing
@JoelTing 3 жыл бұрын
Hi Dany, instead of appending the information of the group member, you can use the Excel connector ("Add a row into a table" step) to send the information over to Excel. Prerequisite here though is that you have to create a table in the Excel file itself so that Power Automate can recognize the table and add new inputs into it. Once you have selected your table, the column header of the table will appear in the step and you can just add the values to each column for every member. Hope this helps! Feel free to let me know if you need more clarification.
@Dany-ns6hg
@Dany-ns6hg 3 жыл бұрын
@@JoelTing Yes, I was able to achieve this. Thanks
@Dany-ns6hg
@Dany-ns6hg 3 жыл бұрын
I am getting this message when my flow is completed - The property 'columns' must be specified unless the 'from' property value is an array of objects in create csv table.
@JoelTing
@JoelTing 3 жыл бұрын
Hi Dany, I'm not able to replicate similar message. You may check in the initialize variable step, make sure it is initialize as an array. Then in the append to array variable step make sure its in the following format: { "Column1Name": , "Column2Name": } This will enable the "Create CSV table" step to recognize the column headers from your array. Hope this helps!
@Dany-ns6hg
@Dany-ns6hg 3 жыл бұрын
@@JoelTing This is resolved now. I selected custom in create csv table
@JoelTing
@JoelTing 3 жыл бұрын
@@Dany-ns6hg Glad that it has been resolved. Great job on it! 😊
@HK-qg6dq
@HK-qg6dq Жыл бұрын
Does anyone know of a way to automate the generation of a list of users within a specific Teams chat (not Teams group members)?
@JoelTing
@JoelTing Жыл бұрын
There seems to be a way to do it via Graph API. But using Power Automate, I don't think that's doable at the moment.
@RebellionSiam
@RebellionSiam 10 ай бұрын
Hi! There is this new action now from Microsoft Teams List members Select Group Chat!
How to list your team members in an excel file using power automation?
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