How to Share files in OneDrive

Рет қаралды 1,211

Күн бұрын

Summary
---------------
Always share files as a link.
Share button in Word, Excel and PowerPoint is the easiest way to share.
DO NOT choose ANYONE WITH A LINK.
Click on it and choose Specific People.
You can prevent editing and download.
With word, you can enforce track changes.
Same sharing dialog in Office, Windows, Browser, iOS and Android.
Learn it once.
Request your IT and Security Team to ENABLE EXTERNAL SHARING.
It is safer to share links compared to sending attachments.
Why?
- Shared links cannot be opened unless an extra OTP is entered
- Shared direct links do not work if forwarded
- The file stays in your OneDrive, people come to the file
- You can see who viewed / edited the file when (audit trail)
- If you make changes to the file, people always see the latest version only
All new files deserve to be on OneDrive.
Existing local files? Always MOVE them to OneDrive folder (do not copy)
Any queries / concerns? Post here as comments.
Udemy Courses by Dr Nitin Paranjape
--------------------------------------------------------------
Pivot Table Advanced - hi.switchy.io/22B1
Excel to Power BI - swiy.io/pivotsh
Learn more from 1000+ blog articles by Dr Nitin Paranjape
efficiency365.com/blog
LinkedIn : / nitinparanjape
Twitter : / drnitinp
Created using Camtasia: www.techsmith.com/video-editor

Пікірлер: 6

@manovajes 2 жыл бұрын

Very good one. Thank you!!

@hitasajil3869 2 жыл бұрын

Sir, 23:03 When i change permission to Recipients Can Edit and sends mail to EXTERNAL. They receive two email and they are asked to create Microsoft a/c to open file. And I could not find the way out in settings part too.... Any suggestion or screen shot to disable that would be helpful.. Thank you :: Update: I request Nitin sir to check in his tenant sending file to external. When i asked Microsoft support team; they said its design behavior. (very unfriendly design behavior to me)

@efficiency365 2 жыл бұрын

Office 365 Admin - SharePoint Admin Center - Sharing - More External Sharing Settings - Disable "Guests must sign in ..." Cannot put screenshots here.

@hitasajil3869 2 жыл бұрын

@@efficiency365 Sir, It is disabled but still when i try to send file giving External recipient can edit/view option through outlook. They receive two email asking create MS Ac/ . Strange.. is there any powershell script to disable? Thank you .

@efficiency365 2 жыл бұрын

Escalate to Microsoft support.

@hitasajil3869 2 жыл бұрын

@@efficiency365 Thank you, i tried but they said its design behavior and shared me one link, i tried to paste link here but seems it goes to moderator or get auto delete.