How to use Microsoft Bookings

  Рет қаралды 531,679

Kevin Stratvert

Kevin Stratvert

Күн бұрын

In this step-by-step tutorial, learn how to use Microsoft Bookings to schedule and manage appointments with customers. With Microsoft Bookings, customers can choose a service, pick a time, and receive reminders leading up to their service date. Microsoft Bookings is only available to business accounts, including Microsoft 365 Business Standard, Microsoft 36 Business Premium, or A3 and E3 and above plans.
0:00 Introduction
1:22 What Microsoft 365 plan and account you need to use Bookings
3:10 How to sign in
3:30 Walk through of home page
3:50 How to set up logo
5:07 Set Business Information
6:10 Add Services
13:14 Add Staff
15:43 Configure Booking page
21:05 Publish Booking page
21:20 Booking page from customer perspective
23:04 Customer confirmation page example
23:30 Email examples that Booking sends out
24:30 How to embed Bookings link into web site, email, Facebook, Twitter, etc.
25:07 How to manage customers
25:57 How to use calendar and manually add appointments or set time off
27:52 Wrap up
As full disclosure, I work at Microsoft as a full-time employee.

Пікірлер: 404
@squareggs
@squareggs 4 жыл бұрын
We have just started using MS Teams and your videos are my go to, especially for all the new features. I have picked up so much not just in MS Teams. Clear, concise with a sense of humour, thank you.
@jherschel
@jherschel 2 жыл бұрын
Thanks Kevin! I just learned a new MS tool in under 30 minutes! great review with great real life scenarios, awesome how your videos help even 2 years later!
@mimiguilbault3080
@mimiguilbault3080 3 жыл бұрын
You are SOOO my go to guy for ANY and ALL MS videos. You rock, thank you so much!
@mram4u
@mram4u 4 жыл бұрын
You're my new favorite KZfaqr. This is brilliant. Thank you!
@dependentongadgets480
@dependentongadgets480 4 жыл бұрын
Loving this channel. Thanks Kevin. Keep up the great work!
@dogz0898
@dogz0898 10 ай бұрын
Thank you for your videos. I started a new job and never had to use these softwares in previous jobs. You've help me learn new skills in a short amount of time and decrease my anxiety. Hopefully learning these microsoft products will lead to a pay increase in the future. Thanks Kevin 👍🏾
@ErieRegionalChamber
@ErieRegionalChamber 3 жыл бұрын
Thanks for this overview, Kevin! We're rolling out bookings as a way to encourage our members to schedule time with us when they need assistance or want to book key services like our ribbon cuttings and outreach visits. This was a great overview to get us started.
@mistawinta
@mistawinta Жыл бұрын
Hey! I'm from Erie! Small world
@SepiaMN
@SepiaMN 4 жыл бұрын
These videos include things I would never had ever seen and realised on Microsoft. Thank you so much!
@Aleinwhisper455
@Aleinwhisper455 4 жыл бұрын
Dude im warning you dont answer to that guy who said wanna be friends its dangerous
@psubrian
@psubrian 3 жыл бұрын
Thanks for the very informational video. Since this recording, MS added an "Onboarding" page that slightly changes things on the very front end, but then it matches up just fine. (Yes, well aware it'll constantly change.) I appreciate you helping me get my own Bookings created!
@unityofjupiter5875
@unityofjupiter5875 3 жыл бұрын
Awesome tutorial! Thank you! It is just what I needed!
@martinmansaray3771
@martinmansaray3771 4 жыл бұрын
Your presentation is very clear to the point. Excellent!!!
@marthalperez-tarango6714
@marthalperez-tarango6714 2 жыл бұрын
Kevin, Thank you! I am a teacher, and I was trying to figure out an easier way to schedule my students for registration for the upcoming school year. Beautiful!!! Thank you :)
@mansooralikhanhospet402
@mansooralikhanhospet402 3 жыл бұрын
Thank you Kevin, that was very informative!
@aakashshanavas8437
@aakashshanavas8437 2 жыл бұрын
Thank you, Kevin. One of the best quality content videos as usual. 🙂
@rosannacalderon7190
@rosannacalderon7190 3 жыл бұрын
Awesome tutorial Kevin! I was able to follow along with you and set up my bookings~! Very helpful! Keep up the great work! Thank youuuuuuu!!!
@mosantwampe
@mosantwampe 2 жыл бұрын
This was so insightful!!!! Thank you sooooo much!!!!
@MIZVICKEY
@MIZVICKEY 4 жыл бұрын
Awesome Kevin, thank you!
@mathimatabiologias
@mathimatabiologias 3 жыл бұрын
Thank you for tons of explanatory videos. Keep up the good work and save us from wasting time and being disappointed when we have to deal with new tasks! :-)
@KanoValentine
@KanoValentine Жыл бұрын
Thanks Kevin! You're a big help
@kunleariyo7891
@kunleariyo7891 2 жыл бұрын
Well done Kelvin. Good job.
@lele5697
@lele5697 2 ай бұрын
Really appreciate your videos - great step by step tutorials that are easy to follow and always work :)
@maryarrow2626
@maryarrow2626 2 жыл бұрын
Thank you for this video. I wish I had this at work earlier today. You are a gem🤗. I look forward to viewing more of your videos
@rubered3692
@rubered3692 3 жыл бұрын
I had trouble understanding my trainer so I ended up here. Thank you Kevin 🤣🤣
@cyin2000
@cyin2000 Жыл бұрын
Thank you Kevin. Awesome tutorial !
@kat.scheer
@kat.scheer Жыл бұрын
Thank you! This was so helpful!
@franoftconsulting9825
@franoftconsulting9825 2 жыл бұрын
thanks kevin, your video helped me resolve an issues i was having with setting up MS booking for my business
@grg2106
@grg2106 3 жыл бұрын
Great channel and great information presented in an easy to understand process. Thank you!
@rufinacky72
@rufinacky72 4 жыл бұрын
Great informative, inspiring and helpful
@FairwineDeRheingau
@FairwineDeRheingau 3 жыл бұрын
Perfeeeect!!!! Thank you!
@leonlang1372
@leonlang1372 2 жыл бұрын
Love your presentation style ^^
@deninsrmic4165
@deninsrmic4165 2 жыл бұрын
Thank you Kevin for your effort.
@matrix3904
@matrix3904 3 жыл бұрын
Thank you! i actually added the code to my website, super easy, thanks for the guidance. Hope you get millions of followers!!!!!
@PaFryrear
@PaFryrear 10 ай бұрын
Wow, you are the real master of trading! We wanna more lessons!
@PedroRamirezR
@PedroRamirezR 4 жыл бұрын
Excellent video!
@MichaelALoberg
@MichaelALoberg 9 ай бұрын
Really well done!
@sabrinaquarantani2875
@sabrinaquarantani2875 4 жыл бұрын
i love your videos :)
@omaral-shebeebbrandchannel308
@omaral-shebeebbrandchannel308 2 жыл бұрын
You are awesome and thank you for the informative video
@Belowtheblade
@Belowtheblade 3 жыл бұрын
Hi Kevin, this video is really well made, and i think its ideal for what im looking for. One question, is it possible to incorporate payment into bookings? It would save a lot of hassle to have the customer pay for the bookings via the site
@dunk247
@dunk247 3 жыл бұрын
Hi Kevin, great tutorial! I'm an IT guy and am going to start using this within the firm to book installations and such. Should be interesting. One thing that's noticeably missing, if a person you invite to book already has an M365 account and they go to the booking page, I would think that it would recognize who they are automatically (assuming they are signed in on their browsers) and not require them to fill out their name, email, etc. Or, at the very least, be able to add customers from the GAL. ah well.
@user-sn7er9qy8w
@user-sn7er9qy8w Жыл бұрын
I guess it is better to schedule a meeting in a teams.
@voulabrowne8115
@voulabrowne8115 3 жыл бұрын
Thanks for the tutorial, really easy to understand and follow, great You Tuber.
@farhanfarooq9847
@farhanfarooq9847 3 жыл бұрын
hi, i couldn't get the teams meeting invite in the emails send to customers and staff, can you help?
@DerylGallant
@DerylGallant 2 жыл бұрын
Great video thanks for doing this
@davidcohen1018
@davidcohen1018 2 жыл бұрын
Nice job. If this works as well as you made it look. Then I’ll be happy as a piggy in. Thanks for the video. Well done.
@zoearq
@zoearq Жыл бұрын
Very useful video!
@sachinjoshi1964
@sachinjoshi1964 Жыл бұрын
Nice overview and very clear explanation on how to use Booking effectively
@AbsoulteBaller
@AbsoulteBaller 3 жыл бұрын
Thank you for sharing
@ElectriCats
@ElectriCats 3 жыл бұрын
How would you recommend me setting up my two available sessions that I hold on a specific times dotted out throughout the month? I need people to book in on my sessions that might be on two-three different times and dates for next month. I don't want people to book whenever they like on my available times, but on specific times I hold training sessions.
@wafkt
@wafkt 4 жыл бұрын
Thanks for this! Your tutorials are always so succinct. I'm a college instructor, and we're still going to be online for the fall (2020). Because I don't have the opportunity to walk the classroom and check-in with my students one-on-one to see how they're doing; I want to meet briefly each week with every one of my students via a Teams video call, but I don't want to deal with tonnes of emails back and forth to confirm meeting times. Last semester I asked students to use the Scheduling Assistant in Outlook or Teams to set up a meeting in my calendar when I was free, but it wasn't ideal. I'm going to give Bookings a try this coming semester. The buffer and staff features are the most interesting for me. It's exhausting going from one Teams meeting directly into another - I like the opportunity to get up and stretch or quickly scan my Outlook inbox or Teams activity before I head into the next meeting. It's also great that I can set up my colleagues as Staff and our students can have one central and unified way of booking meetings with their instructors.
@wafkt
@wafkt 4 жыл бұрын
Presumably, if the meeting is to be attended by more than the individual who booked it - e.g. a group of students booking a meeting with a teacher; a wife booking an appointment for her and her husband to see a marriage counselor, etc... the one booking the meeting/appointment must forward the meeting invite to whomever else should attend. There is no way to add other attendees from within Bookings. Correct?
@terrismith9946
@terrismith9946 3 жыл бұрын
William Thompson similar question - I need to schedule 10-12 students to come is for testing. Can I enter the number of seats open for each appointment and then have it show full when I reach the maximum number? I could have a slot for next available seat, if another person has to drop.
@JuanJp
@JuanJp 3 жыл бұрын
Excelente muchas gracias.
@karissawright7345
@karissawright7345 4 жыл бұрын
Wonderful!!!
@mattb4172
@mattb4172 Жыл бұрын
Thank you.
@RitaRita-qw1qu
@RitaRita-qw1qu 18 күн бұрын
Thanks alot 😊
@sophietremblay3908
@sophietremblay3908 3 жыл бұрын
Hi Kevin, Thanks for the video. Do you know why I don't see the sms reminders option in my version? I have the 365...?
@utubingallday
@utubingallday 4 жыл бұрын
Good job on the video content Kevin. A few suggestions though; I've seen other screen recordings from other people that either zoom the screen when you click on an item or highlight the clicks on the screen. And I think having a black larger Mouse would be helpful as well. Thanks!
@KevinStratvert
@KevinStratvert 4 жыл бұрын
Thanks for the feedback! I did some research today and will include a highlighted cursor moving forward so it's really clear to see where it is. I'll also make sure to zoom in closer so you can see all the details. Always things to keep improving on :)
@craftingchipmunk3528
@craftingchipmunk3528 2 жыл бұрын
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@dhavalhshah
@dhavalhshah 4 жыл бұрын
Hi Kevin, is there a way I can add recurring appointments for my customers? I have student schedule that is recurring and need to add appointment as such.
@DerBremser001
@DerBremser001 3 жыл бұрын
Hi Kevin, is it possible to modify the default confirmation and Reminder Emails?
@racheloneill6726
@racheloneill6726 3 жыл бұрын
Thanks for this tutorial Kevin! I was wondering if there is an option to limit the number of hours that can be booked per staff member? For example, Let's say I work 20 hours a week, and I want to allow customers to book 12 of these hours. I want to give them the options of all of my 20 hours, but when 12 hours have been booked I don't want any more hours to be available. So, just to summarize again, I want the customers to have the options of all 20 hours so that they have flexible options, but once 12 of my 20 hours are booked, I'd like the other eight hours to become unavailable. Anyone know?
@waleedzuhairalani
@waleedzuhairalani 3 жыл бұрын
MS Office 365 has many applications. I want to know for each of them what is the best practice. For example, when to use Teams, and when to use SharePoint. Thanks for the great videos, Kevin!
@clprinke
@clprinke 3 жыл бұрын
Kevin - As always great content. The only thing I am stuck on is how do I get my Booking events to show up on my Outlook calendar so I do not miss them or find myself double booked? I feel like I am missing a small detail but this is critical!
@fosteranthony
@fosteranthony 4 жыл бұрын
Hi Kevin, this is really interesting. Would you recommend this for internal teams that don't sell services but time slots to different departments? Would everyone need access to Bookings or just the organiser?
@lizevans3739
@lizevans3739 Жыл бұрын
Hi I see Kevin hasn't responded. Did you ever figure this out, because these were some of my questions too. Thanks!
@larissaleal9344
@larissaleal9344 Жыл бұрын
Thank you, this tutorial helped me a lot!! Even two years later!! Greetings from Brasil! 🇧🇷
@TheGrimestanya
@TheGrimestanya 2 жыл бұрын
Hi Keven Very helpful video thanks. We just got Outlook 365 and would like to use Bookings for monthly training events - these are set sessions so most of the time there wouldn't be anything bookable - is there an easy way to make all the calendar unavailable and then just make each training session available for booking? It doesn't link to our staff availability as we get outside professionals to deliver the events. I looked through all the questions and comments and saw you replied it wasn't really designed for that but given that there are a number asking for it I'm hoping things have moved on in a year...
@Wisephoton
@Wisephoton 4 жыл бұрын
Awesome video and just in time for a project at work.
@SSPanesar
@SSPanesar 4 жыл бұрын
Superb pro and techie services providing "day by day" by Microsoft IoT.
@automotivel3501
@automotivel3501 4 жыл бұрын
Hi Kevin Firstly let me say that I think your channel is brilliant. I have been thrown in at the deep end, with having to deliver video lessons to my College students in the UK. Finding your channel was the best thing to happen. I now can record my screen, add video to powerpoint. I have gone from complete newbie to being asked by my College to present at our staff development day. Thank you for that. As you work for Microsoft could you answer a quick question in regards to bookings, my College provides me with Onedrive account would this enable me to use bookings - I teach Automotive repair & maintenance, and feel this could be used to teach how garages book work into workshop.
@prateeeks
@prateeeks Жыл бұрын
Thank you Kevin for the Awesome video. It would be great if you could create an updated video on Microsoft Bookings as a lot has changed on GUI & Options.
@Cbirdinflight
@Cbirdinflight 3 жыл бұрын
Trying to apply this to an office where one person needs to schedule with 500 individuals over the course of a year. It would be nice if you could toggle the wording in the initial set-up, so that businesses could use that language, teachers, offices, etc. We are already wrapping our minds around using a service-based app for meetings. Thanks for this in-depth review.
@OhBriaNicole
@OhBriaNicole Жыл бұрын
Hello Kevin. Thanks for your help! I followed the instructions step by step. I have encountered one error. I set my specific hours and configured the settings to specific that only when I am free on my calendar. However, it does not connect with my regular outlook. Example if I am free at 2:00 pm on bookings it allows a customer to book. But I may have a meeting from 2-3:00 pm on my regular outlook calendar. Any workaround on this?
@sandrahoggan5026
@sandrahoggan5026 3 жыл бұрын
Hi Kevin, when I set future dates for the bookings calendar for a client I would only like to see those dates in the end user calendar view. I can only see from today and need to flick forward 3 months to then see the only days that the training will be available.
@mommio8500
@mommio8500 3 жыл бұрын
Hi Kevin, I really like your video! Made it simple for setup! Question my bookings calendar tab is set up on the wrong time zone how do I correct that? Thank you.
@dr.ahmadmansour4996
@dr.ahmadmansour4996 Жыл бұрын
Amazing😀
@pwr1990
@pwr1990 3 жыл бұрын
Hey Kevin. I want to include a type of meeting on Bookings but for it not to be published on the booking page. Is there a way for this to be hidden on the booking page but still use to book meetings seperately?
@Osiris.666
@Osiris.666 3 жыл бұрын
Kevin as always great video tutorials!! Question can I deactivate the option to cancel a booking for the person who books a schedule?
@MalinkaKim
@MalinkaKim 3 жыл бұрын
hi, Kevin! Thanks for the video. I have a question, if there is the setting Require 365 account from my organization to book, any chance my colleagues can avoid typing in their name and have their name prepopulated automatically? Thanks in advance!
@mariaizabelpacheco6411
@mariaizabelpacheco6411 3 жыл бұрын
Hi! There's an option on the Services page that shows the maximum nunber of attenees per event. Is it possible to change it? For example, I'd like to set for 5 attencees per event as I'd would use it to schedule a cowork space. Thanks a lot!
@faunioliver
@faunioliver 3 жыл бұрын
i have the same question..can someone help us please?
@evolutionclouds
@evolutionclouds 3 жыл бұрын
Thank you so much for this video! It’s great! A couple of questions We want to use MS bookings solely for internal purposes as an interactive calendar through Teams So if you wish to for example book ‘leave’ do you need to set it up as a free service? (You can’t just book a time without a pre-set service?) Also can you colour code different services to show on the calendar?
@jlbp867
@jlbp867 4 жыл бұрын
Great video, thanks a lot. Is there a way to use bookings for organize meetings a specific set of days (i.e. exams revisions next three days on Monday, Tuesday and Thursday)?
@sclark223
@sclark223 2 жыл бұрын
Thank you, Kevin! I've just started work with a tutoring startup, considering using Bookings. This helped me get a great overview of the product! I'd also like to maybe use for my personal freelance tutoring business - but I have only Personal Microsoft 365. If I were to get a business account to have access to Bookings, what happens to my existing copies of Office programs and files? Will I end up with 2 copies of Office programs, or will it just be implemented as an upgrade, and continue the stuff I have, now as part of a Business subscription?
@TheMURPH97
@TheMURPH97 2 жыл бұрын
When you send out a booking to a parent does the parent see the teacher email address or do they see a generic email address? If two teachers in the same department/subject create a booking schedule, does the available booking time link with each teacher's booking calendar? Thanks for creating great video's Kevin.
@LeeWeisgarber
@LeeWeisgarber 2 жыл бұрын
Thanks for the great video, Kevin. I'm hoping you can answer my question. Is there a way for a parent to book more than one staff member for the same meeting? For example, I want to book a conference for my child with the math and English teacher at the same time. How would the school set that up to make it possible?
@The_Summit_Wanderer
@The_Summit_Wanderer 4 ай бұрын
I've set this up for work so as to allow bookings for EV chargers ..would you suggest setting up services for individual chargers ? ....as it stands it allows multiple bookings for same time slots but there is no way of limiting this to just the 6 chargers
@alikareemabdulrazzaq1752
@alikareemabdulrazzaq1752 3 жыл бұрын
Thank you very much for this great tutorial. My question is: can I set a booking time to be selected by multiple customers, and limit that to a specific number of customers per each time slot? Thank you very much in advance.
@sclark223
@sclark223 2 жыл бұрын
Did you find a solution? Even if not a specific feature, I wonder if you could do this workaround: say you wanted to be able to meet with up to 10 people at once. Maybe you could create 10 "employees" (really all yourself), and set all as available during the time that you want to allow 10 customers or clients to simultaneously book. If you don't want multiple clients in another time slot, then let the other 9 copies of yourself be unavailable then. [I wonder if the 10 copies of yourself can all share the same email address and outlook calendar!]
@bblais100
@bblais100 2 ай бұрын
Kevin on 22:12 min it shows in your video that the person booking could add her time zone (drop down menu) but in reality, there is no drop down on my end. is there another feature that allows people from another time zone to see it in their time zone?
@user-gx6zs6ix2n
@user-gx6zs6ix2n 7 ай бұрын
Hi Kevin, thanks for this. are we able to make ourselves available for 2 different time periods on the same day eg. 9-1.30pm and then again from3pm until 6pm?
@thepeacocksheridangroup8164
@thepeacocksheridangroup8164 3 жыл бұрын
Hi Kevin, Can you send a booking confirmation to an assistant when a manager is booked? It looks as though only the client and staff get a confirmation email.
@carlkutsmode3754
@carlkutsmode3754 Жыл бұрын
Nice overview Kevin -- As a Calendly user trying to transition to MS Bookings I find that once someone books a mtg on my calendar via MS Bookings, I cannot edit or move that meeting if something comes up and I need to do so. Is there a setting to allow this?
@mram4u
@mram4u 2 жыл бұрын
Hi Kevin! Is there any way to book more than one person for an event? For example, I want my staff (e.g., John) to search for a time when I and someone else (e.g., Lucy) are available for a meeting. John would search for booking options based on availability on my and Lucy's calendar, book a time where we both are available, and we both would be notified.
@lovekomovies
@lovekomovies 2 жыл бұрын
Hello. Thanks for this really helpful tutorial! Is it possible to send different confirmation emails if a different staff is chosen (each staff has their customised email content)?
@andrewstevenson5449
@andrewstevenson5449 Жыл бұрын
Can you use MS Bookings to set up a meeting between groups of people, or is it just one-to-one? Eg. for a training session, one might want the external customer to send an individual and the individual's manager, and then there might be three of our staff who need to be involved in the session.
@valeriegrunberg1269
@valeriegrunberg1269 3 жыл бұрын
Hello Kevin, Thanks for this great video ! Really user friendly ! I have a question regarding the option "add online meeting" in the services section. Can we add another service meeting apart from Teams? like whatsapp video call for instance or else ? In fact, I really like Teams but the email that the customer receives is really confusing, and for somebody that is not used to Teams, it is not clear at all! Or, is there a possibility to change the email that we send to the customer ? Thanks!
@MegaRomza
@MegaRomza 3 жыл бұрын
Hi Kevin, I just want to find out if it is possible to have all the set through bookings to go straight to a specific Team under Microsoft Teams and Channel e.g Bookings Team, Appointment channel. This is to have the recordings of the meetings so that I can refer to them later when I’m doing a proposals for prospect clients. Or perhaps it is something I can manipulate with Power Automate?
@rodolfofigallo5274
@rodolfofigallo5274 4 жыл бұрын
Hi Kevin, great your explanation about Bookings, but how can I add another calendar ?. For instance, I work mainly with iCal (Mac) and it would be great to merge both calendars on Bookings. That is possible ?.
@vincentturcotte4584
@vincentturcotte4584 3 жыл бұрын
Is this possible to add many staff members at once for service? Est-il possible d'ajouter plusieurs employés à partir d'une liste Excel? Thanks!
@WalhoutFinancial
@WalhoutFinancial 3 жыл бұрын
Hi Kevin, thank you for all of your videos! Is there any way to add Bookings as a plug in to Outlook? I'd love to able to email a client so they can go straight to my bookings calendar. You can do this with Calendly (which I curretly use, but it doesn't integrate with Teams as of yet). Thanks!
@incogenator
@incogenator 2 жыл бұрын
I guess he doesn't answer people here...
@ilhanozturk8846
@ilhanozturk8846 3 жыл бұрын
Great Job, with this video. How do I synchronize my outlook agenda with booking agenda? I cannot find this. Thank you very much for the other explanations on your film
@Voice1041
@Voice1041 2 жыл бұрын
Great series of videos and thanks so much - we are a franchise location so we have our Exchange email and calendar with the Franchise e-mail address. Our version of MS Office is only for our office - and those email inboxes are generally not monitored.... my question is can we set up bookings to use our exchange calendars from the franchise?
@btippy6959
@btippy6959 3 жыл бұрын
Thank you for your easy to understand presentation! In the video your "not created in Bookings" appointments show up "Busy" in the Bookings calendar. Mine do not show up at all. What is the fix for this? I've spent hours searching for a solution. TIA!
@Somong
@Somong 3 жыл бұрын
After setting up my first service, it doesn't recognize my personal calendar. Does this mean I have to transfer my personal calendar to my service calendar? Like other apps (that integrate with MS), I want my calendars to automatically disable dates and times booked. If anyone has a solution, please share. Thank you in advance.
@JerryCoates777
@JerryCoates777 Жыл бұрын
Kevin, thanks for the video on Bookings. It was very helpful. I have one question that I would like to ask. If you are an organization that has O365 subscribers (Active Directory), how can you include them? Do I need to import a list of those customers for Bookings?
@unclejerm7692
@unclejerm7692 Жыл бұрын
@Kevin Stratvert, why did you skip past the "Maximum Attendees" option @8:32 that is greyed out? Mine is also greyed out/unavailable and I need to increase that number to 4 and cant figure out how to enable that option.
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