Microsoft Bookings the COMPLETE GUIDE for educators

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Nicos Paphitis

Nicos Paphitis

Күн бұрын

Booking parent meetings, school tours for prospective parents or simply providing a booking for for your staff to to schedule a meeting with you is automatic and simple with Bookings. Microsoft Teams meetings are scheduled automatically.
0:00 Introduction
1:48 Customer experience with a bookings form (how it can be used in a school environment)
Booking slots
Consent message and tick box
Confirmation code sent to customer email to confirm validity of email
7:17 Creating a Booking from scratch
8:54 Bookings new interface
9:21 The calendar and customer’s section
11:09 The settings section
11:20 Adding the business information
14:31 Adding staff to your bookings
17:03 Setting up the booking page
23:19 Add customized fields (questions that customers will answer in the submission form)
Creating a service
24:25 Basic Details
29:19 Availability options
34:17 Assign staff
35:33 Customised fields
36:24 Reminders and notifications
38:00 Sharing the booking page. Choosing which services are published
42:18 Scheduling a meeting to see both what the parent and teacher will get

Пікірлер: 65
@rayanedaluz303
@rayanedaluz303 7 ай бұрын
I usually don't comment on any videos, but this one... you have no idea how many videos I've watched before and still did not find examples for my necessity. Also, I am brazillian and you were very patient so that also helped me understand because of the language barrier. This video is amazing! It will help my team a lot in 2024. THANK YOU!
@paphitisn
@paphitisn 7 ай бұрын
Thank you for your comment, especially as you do not normally leave comments. I am glad that you found the tutorial useful and that it will help your team.
@paphitisn
@paphitisn 7 ай бұрын
you may want to have a look at Personal Booking pages also. Here is the link: kzfaq.info/get/bejne/f9eHhcuH0ci3p40.htmlsi=kwlBriwB8I4BIj66
@kellys8428
@kellys8428 Ай бұрын
This was so HELPFUL!!!! You saved me so much time! I was trying to figure out how to add a bookable session for up to 4 people. Very easy to understand the step by step process. I set up my booking page while you demonstrated! Thank you again!
@paphitisn
@paphitisn Ай бұрын
So glad to hear it. Bookings can be confusing. Thanks for your comment.
@basisschoolparidaens503
@basisschoolparidaens503 2 жыл бұрын
Thank you Nicos! It was very helpful :D
@MsTracyBennett
@MsTracyBennett 8 ай бұрын
Best video I found on the Booking app! Especially liked the part on setting the availability dates. I also really like how you explained everything from user perspective to the administrator making it happen.
@paphitisn
@paphitisn 8 ай бұрын
I am glad you found it usefull. Thanks for your comment.
@joshualangston5199
@joshualangston5199 3 ай бұрын
This was super helpful!
@paphitisn
@paphitisn 3 ай бұрын
I am glad. Thanks for your comment
@gigaspek
@gigaspek Жыл бұрын
Very helpful, thank you for the video.
@paphitisn
@paphitisn Жыл бұрын
You are more than welcome. Thanks for your feedback
@user-tc1qc8ry9z
@user-tc1qc8ry9z 7 ай бұрын
Fantastic tutorial, saved me a good few hours of faffing 😀Thanks a million
@paphitisn
@paphitisn 7 ай бұрын
That's great, i am glad it helped. Thanks for your comment.
@user-iu9yg2so8m
@user-iu9yg2so8m 4 ай бұрын
This was so helpful -- I was struggling with setting up the ability for people to sign up for two different rooms: podcast recording room and an eGlass recording room. I kept confusing myself with the "business" and "staff" designations. I also wanted the rooms available whether I was there or not, so not connected to my calendar. Success! (Biggest gripe with program is that I am unable to delete a booking that I created -- I have to get IT to do that for me.)
@paphitisn
@paphitisn 4 ай бұрын
I am so glad this helped you resolve the issues you had. Bookings can be a bit confusing, especially understanding the business hours availability and the staff availability. Thanks for your comment.
@ixmun
@ixmun 5 ай бұрын
Great video Nicos, thanks. Is there any way of using this system to book a classroom (and not a parent/teacher) with varying time slots, i.e. room available for 40 mins, 35 mins or 45 mins.
@User-fn1ij
@User-fn1ij 8 ай бұрын
How can I merge country's public holiday calendar in to the booking calendar
@leahlindemann3986
@leahlindemann3986 Жыл бұрын
Thank you for a very thorough tutorial! I am a high school librarian and am wondering if there may be a way to schedule classes in the library. Is there any way to have a discrete list of class periods instead of time blocks. Our sixth period throws everything off because it is an hour and a half instead of 40 minutes like all the other classes. The 40 minute time block works until the second half of the day. Any ideas would be appreciated.
@paphitisn
@paphitisn Жыл бұрын
Not totaly clear on the problem but how about if you have 1 booking page with 2 services. 1 service for the first part of the day and a second service for the last part. Give the services clear names and the teachers should be able to book the slot they want bu choosing the appropriate service. Hope that helps
@lisaakerman8985
@lisaakerman8985 2 жыл бұрын
Hi there, I'm just wandering if Bookings syncs with your Outlook calendar. In other words if I book something myself will the timeslot be removed from the Bookings service.
@paphitisn
@paphitisn 2 жыл бұрын
Yes, it will. In fact, it is a good way to create your own breaks if you are using bookings for teacher parent meetings. Book yourself for the whole day, and then from your calendar, add some entries during the period you want a break, and bookings will remove those slots. This will only work if you make you booking availability only when you are free.
@khai4202
@khai4202 2 жыл бұрын
Thank youuu
@paphitisn
@paphitisn 2 жыл бұрын
You are welcome
@rebeccaburton9141
@rebeccaburton9141 Жыл бұрын
Great video - thank you. I am not yet able to start using the app (need IT to approve!) - Is it possible to add attachments to the email that is sent out. e.g In the additional info note?
@paphitisn
@paphitisn Жыл бұрын
thanks for the feedback. i am glad you found it useful. Unfortunately no, there is not ability to add an attachment to the email sent out .
@techdrift73
@techdrift73 2 жыл бұрын
Hi Nicos. Very thorough video. Just one question. If I set a 5 min buffer time after, the appointment slots do not reflect that. A 10 min slot with a 5 min buffer after should show 15min increments on the booking page. Mine still says 5:00pm, 5:10pm, 5:20pm etc. Any ideas?
@paphitisn
@paphitisn 2 жыл бұрын
Book one of those slots, say the 5:10 slot. Then see what will be available. it should account for the buffer. The increments are the display times that someone can book if no booking has been made, once a booking has been made then the availability of slots will change. Let me know what you see once you have booked the 5:10 session. You can always go back and cancel the session to release the slot afterwards
@paphitisn
@paphitisn Жыл бұрын
That is because no one has booked. it will adjust times after a booking is made and someone books a slot. So, if you have slots at 9:00, 9:10, 9:20 etc and someone books the slot at 9. Because you have a 5 min buffer after the meeting, the first slot will now change and start at 9:15, then 9:25 etc.
@Raph0ne
@Raph0ne Жыл бұрын
Hi Nicos! Nice Video as Always! Im little Upset about Customer typing their Infos each Time.. If I save him as Customer can he book fast without inserting his Name Email?
@paphitisn
@paphitisn Жыл бұрын
Thank you for the feedback on the videos. Unfortunately no, this can not be done. It is also an issue for us as an upper school as parent need to book separate appointments with multiple subject teachers.
@ARed1Abedin
@ARed1Abedin 2 жыл бұрын
Hi Nicos - Do you know how to add sms notifications? I'm on a government license and I don't get the option to enable the opt-in sms
@paphitisn
@paphitisn 2 жыл бұрын
i don't have a business license so not sure what may be going wrong for you. I will look in to it and get back to you if i have any answers
@philippel.8784
@philippel.8784 Ай бұрын
Thanks for the very detailed presentation. I have a small question, i didn't see such an option in your Video. I want to create a service to book a course, is there a way to prevent a user to book the same course more than once ?
@paphitisn
@paphitisn Ай бұрын
Sorry for delayed response. Unfortunately this is not an option in bookings and is a well known issue. I discourage multiple bookings by requiring users to enter a one time password to make their booking. This required them to enter a valid email address. The other way to combat this is if the users booking are all in your company then you could make an MS Form which people can only submit once and after they have completed a simple form like name and email it will give them the link to the booking page. As the form is set up for only 1 response then they can only make 1 booking (unless they copy the url). As i said there is not inbuilt way.
@MrAhmed10899
@MrAhmed10899 2 жыл бұрын
hi Nicos if I need to make choose point only date to a date not time during the day
@paphitisn
@paphitisn 2 жыл бұрын
Hi, a bit unusual but you can make it so that there is only 1 appointment per day and make that appointment duration the whole day. The purpose of Bookings is to book or schedule meetings. You say point to a day but point t what time of the day? It must have a time so that it can put it in your calendar. The only way i can think of is as i explained above. 1 meeting per day and the duration is as long as your day.
@picious
@picious 2 жыл бұрын
Γεια σου Νίκο, is there an option to delete a calendar? i have created on Test which i want to delete and i can't find this option anywhere,, thank you !!
@paphitisn
@paphitisn 2 жыл бұрын
Yes you can but you must have tenant access to 365.Every booking calendar creates a new user with no license so the calendar can be linked to. Login to 365 Admin. Go to users and search for a user with the name of the booking calendar you created. Delete that user. The calendar will not delete immediately but will do after a few days.
@picious
@picious 2 жыл бұрын
@@paphitisn ,, yes, I saw it in the O365 Admin center, :) thank you
@gigaspek
@gigaspek Жыл бұрын
Hi, could you please advise how it works with regards to the buffer time? You set up 10 minutes session with 5 minutes buffer time, however when you did you initial booking it doesn't show the next available booking slot 5 minutes later. Many thanks!
@paphitisn
@paphitisn Жыл бұрын
If you have slots at 9:00, 9:10,9:15 etc. As soon as someone books a slot, say at 9:00. Then the available slots left will change and the next one available will be at 9:15 instead of 9:10 as the booked slot has a 5 min buffer. So the slots are dynamic and will chage as people start booking based on the meeting time allocated and the buffer time if you have added one. Hope that is clear.
@gigaspek
@gigaspek Жыл бұрын
@@paphitisn Brilliant 👏, it works. I didn't realise that the booking slots are dynamic with a buffer time. Thank you for your help and prompt reply.
@paphitisn
@paphitisn Жыл бұрын
@@gigaspek you are welcome. Glad it worked out for you
@gigaspek
@gigaspek Жыл бұрын
@@paphitisn Fantastic, many thanks. Do you know whether MS 365 offers a product that can register attendance of students and keep an audit trail so we can look back at student's movement?
@ashakandula2995
@ashakandula2995 Жыл бұрын
Hey can you pls tell me up to how many custom fields can be added ? Is there any limitations?
@paphitisn
@paphitisn Жыл бұрын
I cant say for sure as there is not documentation on this but i have tested with over 30 and no issues. If you are going to add that many i don't think anyone will bother booking.
@LeeWeisgarber
@LeeWeisgarber Жыл бұрын
Great setup tutorial for Brookings. Is there a way for a parent to schedule a booking with multiple teachers in one meeting? For instance, the parent of a HS student booking with all of her child’s teachers at once.
@paphitisn
@paphitisn Жыл бұрын
When you create or edit the service, under availability you can now choose single or multiple staff. Choose multiple staff and you will now see a window called "Assigned staff group". In there add the two teachers. When a parent books a meeting on that service, everyone you have added to the "Assigned staff group" will be scheduled. If one of them however is not available at the time where a slot would be a available then the other person is also blocked from that time and the parent will not be able to book with the 1 teacher. If you choose Single staff then the staff in the "Assigned staff group" will be seen as separate entities and parents will be able to choose which ONE teacher to book with. I hope that is clear.
@LeeWeisgarber
@LeeWeisgarber Жыл бұрын
@@paphitisn this is perfect. Must be a really new feature as I hadn't seen it before. Thank you so much. I'm going to try it out now.
@paphitisn
@paphitisn Жыл бұрын
@@LeeWeisgarber Quite new. Let me know how it works out for you
@LeeWeisgarber
@LeeWeisgarber Жыл бұрын
@@paphitisn This works perfectly. I added another staff to the service and selected Multiple staff. On the Bookings page for this service, it only showed times we were both available. I selected a time and scheduled a meeting. The invite went out to both of us. Long awaited feature in MS Bookings. Thanks, again.
@paphitisn
@paphitisn Жыл бұрын
@@LeeWeisgarber that's great. Glad it worked out. Thanks for coming back and letting us know
@jill9106
@jill9106 2 жыл бұрын
Hi Nicos! I was trying to limit the maximum number of attendees but the button does not work on my end. I'm the admin of this calendar and I dunno why it does not work on my end.
@paphitisn
@paphitisn 2 жыл бұрын
I will see if i can replicate this and get back to you
@paphitisn
@paphitisn 2 жыл бұрын
Ok i have figured out your problem. When you created the service you did not increase the number of of attendees from the default value of 1. After saving the service you are not able to edi the service and modify that setting so as to increase the number of attendees. Best solution, create a new service and change the number of attendees before saving the service. After saving you will be able to modify the number because you already specified a value greater than 1. Delete the old service.
@montsejv8717
@montsejv8717 Жыл бұрын
Im having trouble booking when I set the duration of a service that is above the dau
@paphitisn
@paphitisn Жыл бұрын
From your comment i cant understand what the problem is. I am sure if you watch the tutorial carefully you will figure out how to resolve your issue
@5394prashant
@5394prashant 2 жыл бұрын
Hi Nico , wonderful video and a very informative one. Where can i see ,who are the people , who have booked this meeting?
@paphitisn
@paphitisn 2 жыл бұрын
Thank you. I am glad you found it useful. If you open bookings and open the calendar where you have generated your services, you will see a calendar link in the left menu. That calendar will have all the entries of the booked appointments for all the services you have for that booking calendar. Clicking an entry will allow you to see who booked which schedule and you can also modify the booking (change date and time, delete, message etc...) if you make a change he person that booked it will be notified. All of the above is possible if you are an admin for that booking calendar. Hope that helps
@5394prashant
@5394prashant 2 жыл бұрын
@@paphitisn Thank you for sharing the details. However , i am having some difficulties in showing the hours in the Calendar. I created five services in exactly the same way ,as you prescribed. But , i some Services show the data for Selection in Calendar and some does not. Can you please help ?
@paphitisn
@paphitisn 2 жыл бұрын
@@5394prashant are all the services part of the same booking calendar? In other words are they all part of the same business (booking calendar) which you initially created. I have found some people created different booking calendars for each service and that is why they dont see all the entries in one calendar
@5394prashant
@5394prashant 2 жыл бұрын
@@paphitisn Yes Nico, all the Services are part of same Calendar.
@paphitisn
@paphitisn 2 жыл бұрын
@@5394prashant i am not to clear on what the problem is. You say: Show the data for swlection in calendar. What do you mean. You can send me an email with screen shots or link to a screen record at Paphitisn@gmail.com
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