How do I create a multiple searchable dynamic drop down list in excel?
There are three parts here. Data validation drop down list should work on multiple cells. It should be searchable. It should be Dynamic. In this tutorial I’ll show you how you can do all these at once. Most importantly I’ll be using different formula and functions only. No VBA required. You can use this to any excel versions from Excel 2010 to Office 365. There are a few things I’ve used in this tutorial. If you want you can learn them before starting.
Named Range: • What is Named Range & ...
Dynamic Named Range: • How to Create Dynamic ...
Drop Down list using Named range: • How to Create Drop dow...
Dynamic Dropdown List: • How to Update Items in...
I’ve also Used different for and they are as follows:
Search Function: • How to Use SEARCH Func...
IsNumber Function: Video will be uploaded soon
IF Function: • How to Use IF Function...
Max Function: • How to Use MAX Functio...
Vlookup Function: • How to Use VLOOKUP Fun...
IFERROR Function: • How to Use IFERROR Fun...
Offset Function: Video Will be Uploaded Soon
Rows Function: Video Will be Uploaded Soon
Count IF Function: • How to Use COUNTIF Fun...
Now that you learned how to use these functions and technique let’s follow the procedure to create searchable dynamic dropdown list that can be used on multiple places.
First create a table with your data. First column will be helper column and the second column will be the data you need to include inside your dropdown list. You can do this without tables but then your dropdown list will not work properly if you add new value. In this way i was able to create a 100% Dynamic, searchable drop-down list in excel.
Now you need to place the formula inside the first column. The formula I used in the video is as follows:
=IF (ISNUMBER (SEARCH ($F$1, [@Names])), MAX ($A$1: A1) +1,0)
Here @Names indicates each cell of the name’s column from the table column. This formula will create a unique serial number each time if matches the value from Cell F1. Change the cells according to your need.
Now we need to extract the list based on our search. As our helper column is already sorting the values that matches the search, we need to just take it from there and fill it in a new column. In my case I’ve used column H. The formula I used here is as follows:
=IFERROR (VLOOKUP (ROWS ($H$2: $H2), Name_List,2, FALSE),"")
That will extract the value perfectly. Now our search feature is ready. Now I need to create a dynamic named range here and feed this search result inside data validation drop down list. Click on the formula bar. Click on the name manager and click new. Give a name for your dynamic list. And place the below formula inside the reference.
=OFFSET (Backend! $H$2,,,COUNTIF(Backend! $H$2: $H$500,”?*"))
Now the last part. Write the Cell Function in Cell F1
=Cell (“Contents”)
Now create your dynamic dropdown list and from the error alert tab uncheck the option “Show error alert after invalid data is entered”.
Done. You’ve just created multiple searchable dynamic dropdown list in excel using formula.
#DropDownList #Searchable #Dynamic
Thanks for watching.
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